Records Management

Retention and Disposition Schedules

Financial and Payroll Records

CHEQUE CYCLE CASH DISBURSEMENTS

Official Copy: Financial Services Division

This report (VBC030) is generated in support of each cheque production run for Canadian (Bank 01) and US (Bank 02) cheques. At the end of each fiscal year report VBM030 ("Annual Cash Disbursement Register"), which is a collection of all the individual VBC030 reports for the fiscal year, is generated (also in vendor name sequence). VBM030 is microfiched and the original is transferred to University Archives while the working copy resides in FSD - Vendor Payments.

Retention and Disposition:

Official Copy:

Retention: Permanent;
Disposition: Transfer original microfiche copy to Archives at time of creation.

Other Copies:

Retention: 7 years (microfiche)
Disposition: Destroy the paper copies of VBC030 once the VBM030 has been generated, fiched and verified. Retain the working copy of the microfiche for 7 years.

U of S File Classification: 200-299 - Financial Records.

Approved: 1 December 1999