Records Management

Retention and Disposition Schedules

Financial and Payroll Records

MONTH-END SUMMARY

Official Copy: Financial Services Division

This series consists of month-end summaries produced from the financial records system.

The records in this series include four summary reports:

FBM001:
General Ledger (GL) and Subsidiary Ledger (SL) listing. Displays all records on file for each GL and SL account selected. It includes all dollar fields and attribute data.

FBM061:
A 6-Digit SL/GL Account Summary used to generate reports for the GL and/or SL, including a ledger total and optional subtotals defined in the Report Description File (for each account).

FBM094:
A GL by Account Control which displays GL account data by account control, with subtotals by fund group.

FBM095:
A Summary Report which displays a report by sub-code within a ledger and combines all accounts with a user-designated attribute value (eg. College).

Retention and Disposition:

Official Copy:

Retention: 3 years;
Disposition: Destroy.

Other Copies:

Retention: N/A
Disposition: N/A
U of S File Classification: 200-299 - Financial Records.

Approved: 13 June 1996