ICT Governance Model
Executive authority for university ICT rests with the Chief Information Officer and Associate Vice-President for Information and Communications Technology, who reports to the Provost and Vice-President Academic. The CIO has overall responsibility for strategy, for policy, for technology and for applications. Stakeholders participate in decision-making at several levels, as shown in the accompanying diagrams.
ICT Planning & Priorities Committee
The ICT Planning and Priorities Committee includes senior ICT personnel from both administrative and academic units. The ICT planning and priorities committee, chaired by the CIO/AVP, is a strategic governance body that supports the responsibilities of the CIO/AVP. It will address cross-cutting priorities, horizontal planning (e.g. making sure timing is appropriate for projects) and discuss strategic issues related to ICT at an institutional level (e.g. emerging needs such as privacy, security, copyright). The committee will be involved in developing the multi-year ICT plan, assessing whether ICT project charters are ready for PCIP-AC review, and developing an annual report of ICT activities.
PCIP and PCIP-AC
PCIP and PCIP-AC includes senior policy makers, business process owners and data stewards. PCIP approves planning and resource-related decision items to be considered by the Board of Governors and resource requests for general operations, while PCIP-AC advises proponents regarding the development of proposals to ensure decision-readiness.
Board of Governors
The Board of Governors is responsible for overseeing and directing all matters respecting the management, administration and control of the university's property, revenues and financial affairs, while University Council is responsible for overseeing and directing the University's academic affairs. The Board of Governors meets approximately six times a year. The Land and Facilities Committee of the Board of Governors is responsible for overseeing the stewardship of all physical assets and infrastructure that facilitate the strategic directions of the university including: information and communications systems data and records; computer, telephony, and media hardware and software; and voice and data networks and infrastructure.
Advisory Groups & Committees
Various Advisory Committees and Groups
The ICT Planning and Priorities Committee will engage with a number of other committees and governance bodies in its processes in an advisory capacity on relevant matters. These will include University Council committees (Academic Support, Planning and Priorities, Teaching and Learning, Research, Scholarly and Artistic Works), Deans Council, the Council of Health Sciences Deans, the Associate Deans Research Forum, the Graduate Students’ Association, the University of Saskatchewan Students’ Union and others as appropriate. Administrative advisory committees include the E-learning committee, Online Advisory Group, RenewUS Steering Committee and the SPEP Steering Committee.
Various Special Interest Groups and Operational Groups
Communities of interest provide important information sharing opportunities. Special interest and/or operational groups for specific systems will still exist to discuss technical/operational matters that are relevant to only a sub-set of ICT personnel. These will continue as they foster and support inter-unit collaboration. The ICT Managers Forum monthly meeting will be a key special interest group.