2. Faculty Council, Committee Structures, Responsibilities

2.1. Faculty Council

The Faculty Council of the College of Graduate and Postdoctoral Studies (CGPS) is established under the authority of the University of Sasaktchewan Council, whose powers and duties are in turn establised by the University of Saskatchewan Act 1995.  Faculty Council of CGPS conducts business on behalf of the University Council as laid out in its bylaws found here.

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2.2. Graduate and Postdoctoral Council

Graduate and Postdoctoral Council shall have authority over all matters related College business, and, it reports directly to CGPS Faculty Council.

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2.2.1. Responsibilities of GPC

  • to make recommendations to University Council, President, Vice-President (Academic) or other parties regarding the maintenance of academic and research standards in the requirements in graduate studies for admissions, programs of study, conditions for graduation, and the nature of degrees to be conferred;
  • to establish rules and methods for the advancement and graduation of graduate students and their suspension for neglect of studies, or defective scholarship;
  • to have jurisdiction over matters for matters of scholarship and discipline in the graduate area;
  • to recommend candidates for graduate degrees and diplomas, including the Earned D.Litt. and D.Sc.;
  • to establish procedures to investigate any cases of alleged graduate student misconduct or complaints by graduate students of misconduct of which they may be victims, and to report to Council any cases which subsequently call for investigation by that or other bodies;
  • to create standing and ad hoc committees; to name members to these committees; to delegate to committees, where appropriate, study and action on matters under its jurisdiction; to receive and take appropriate action on reports of committees;
  • to initiate or consider and approve proposals on new or changed College of Graduate and Postdoctoral Studies Research policies;
  • to establish rules and procedures for graduate program reviews;
  • to receive reports from the College of Graduate and Postdoctoral Studies Awards Committee; to advise the Dean and Associate Dean on procedures and criteria for the distribution and allocation of existing graduate student awards, as well as for the enhancement of these awards, and to approve changes in policies for awards and honors proposed by the Awards Committee;
  • to establish criteria for membership in the Faculty of the College of Graduate and Postdoctoral Studies ;
  • to establish criteria for the appointment of Adjunct Professors and Professional Affiliates.  (The Dean and Associate Dean, College of Graduate and Postdoctoral Studies, will approve adjunct appointments and re-appointments in-house, but may seek the advice of the Executive at any time.  The Executive will also hear appeals from academic units whose recommendations have been refused by the Dean and Associate Dean);
  • to assist the Dean and Associate Dean in maintaining appropriate liaison with the Office of Research Services and Academic Programs Committee of Council.

Meetings and Quorum

Any member of the CGPS Faculty may request in writing to be heard by the Graduate and Postdoctoral Council and may suggest motions or other documents for the consideration of the Graduate and Postdoctoral Council.

Member Rights

Any member of the CGPS Faculty may request in writing to be heard by the Graduate and Postdoctoral Council and may suggest motions or other documents for the consideration of the Graduate and Postdoctoral Council.

Responsibility of Graduate Chairs

Graduate Chairs, who will normally serve as the designated representatives of Department Heads and Deans in the Graduate and Postdoctoral Council, shall make Agendas and Minutes of Graduate and Postdoctoral Council available in a timely manner to faculty members in their area and draw their attention to business of Graduate and Postdoctoral Council of particular interest to them.

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2.3. Nominations Committee

The Nominations Committee shall be a standing committee of the College and reports to CGPS Faculty Council

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2.3.1. Responsibilities of the Nominations Committee

  1. to prepare a slate of nominees for the positions of Members at Large on Graduate and Postdoctoral Council;
  2. to nominate persons for positions on Council Committees, ad hoc Committees and standing Sub-Committees of the Executive that are not ex-officio or otherwise named by a participating unit of that sub-committee;
  3. to call in a timely way for nominations/volunteers to facilitate filling memberships as required;
  4. to provide an Annual General Report to Graduate Faculty.
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2.4. Executive Committee

The Executive Committee shall be a standing committee of the Graduate and Postdoctoral Council.

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2.4.1. Responsibilities of the Executive Committee

  1. to recommend new, revised and deleted programs to the Academic Programs Committee of University Council and report these recommendations at the next meeting of Graduate and Postdoctoral Council;
  2. to receive and report to Graduate and Postdoctoral Council reports from all standing committees;
  3. to recommend the criteria for appointment of Adjunct Professors and Professional Affiliates to the Graduate Council and to resolve appointments in dispute;
  4. to examine and report to Graduate and Postdoctoral Council on all policy issues;
  5. to propose agendas for the Graduate and Postdoctoral Council;
  6. to recommend to the Graduate Programs Committee, initiatives to strengthen graduate programs;
  7. to recommend to the Graduate Academic Affairs Committee, initiatives to improve the experience of graduate students;
  8. to review Canadian and International admission standards of the College as needed;
  9. to coordinate graduate program reviews;
  10. to establish and disband sub-committees and ad hoc committees and revise their terms of reference as necessary;
  11. to report regularly to the Graduate and Postdoctoral Council;
  12. to act on behalf of the Graduate and Postdoctoral Council during the summer months and to report to Graduate and Postdoctoral Council all actions taken in that capacity at the first meeting of Graduate and Postdoctoral Council.
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2.5. Awards Committee

  • The Awards Committee is a Standing Sub-Committee of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.
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2.6. Graduate Programs Committee

The Graduate Programs Committee shall be a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.7. Graduate Academic Affairs Committee

The Graduate Academic Affairs Committee is a Standing Sub-Committee of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.8. Equity and International Committee

The Equity and International Committee is a Standing Sub-Committee of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.9. Postdoctoral Studies Advisory Committee

The Postdoctoral Studies Advisory Committee is a Standing Sub-Committee of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.10. Interdisciplinary Committee

The Interdisciplinary Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.11. Earned D.Litt. Committee

The Earned D.Litt. Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.12. Earned D.Sc. Committee

The Earned D.Sc. Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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