New courses proposals

New course proposals must be submitted to the CGPS. Include the following:

  • New Course Proposal form
  • A Course Outline (syllabus) with Reading List
  • If undergraduate lectures are included (hybrid course), also submit the undergraduate Course Outline (syllabus) and include information on what additional activities make this a graduate level course.

Approval process

After the new course is approved by the CGPS, it will go to the University Secretary’s office for circulation through the Course Challenge process.

Academic units may assume that the course has been approved if no Notice of Challenge is received from the Office of the University Secretary by the end of the fourth week after circulation. Units will not receive notification that the Course Challenge period has expired.

Open course for registration

When the Course Challenge period has expired, it is the responsibility of the academic unit to open the course for registration by informing the Registrar's office. If there is no challenge, a Course Creation Information Form must be completed and submitted to Registrarial Services, Student & Enrolment Services Division. 

Course modifications or deletions

Revisions to existing courses range from minor changes in title as the course is described in the Catalogue, to major redesign of course content or course deletion.  These must be submitted to the CGPS Graduate Academic Affairs Committee for consideration and approval.

Course modification proposals must be submitted to the CGPS. Include the following:

After the course changes have been approved by the CGPS, it will go to the University Secretary’s office for circulation through the Course Challenge process.

Academic units may assume that the course has been approved if no Notice of Challenge is received from the Office of the University Secretary by the end of the fourth week after circulation. Units will not receive notification that the Course Challenge period has expired.

Approval process

Any of the following changes may be approved at the college level:

  • course title
  • course label (in consultation with the Registrar)
  • course level (i.e., 200-level to 300-level)
  • course term
  • Catalogue description
  • change in course content
  • change in course hours (for lectures, labs, tutorials, etc.)
  • splitting or combining courses (i.e., splitting a 6-credit unit course into two 3-credit unit courses)
  • changes to methods of evaluation (Note: Changes only come into effect for classes without registration.)

Please refer to the Authority for Approval Chart on the Academic Programs Committee website for the levels of approval required for different types of curricular changes. For a list of associated deadlines, please refer to the Year At A Glance Memo.

When developing new and relabeled courses, please contact prereqsupport@usask.ca for numbers that have been unused for at least 10 years. For more information about course numbering, please refer to the University Nomenclature Report.

Exam exemptions

U of S policy requires the final examination in a graduate course to count for at least 30% of the final grade, unless an ‘Exam Exemption’ has been requested and approved by the CGPS.

To request an Exam Exemption on an existing course, complete Exam Exemption for Existing Course form and submit it to the Graduate Academic Affairs Committee.

Special Topics courses

A Selected Reading or Special Topic Course or Other Untitled Course (898, 899s) is a reading course for one or a few graduate students focusing on areas for which there is no regular graduate course or for filling deficiencies in the research program, and must be pertinent to the candidates’ goals.

The following is expected of a Selected Reading or Special Topic Course:

Submission deadlines: 

    • August 15: For courses offered Term 1 (Sept. to Dec.) 
    • August 15: For courses offered Term 1 and Term 2 (Sept. to April)  
    • December 1: For courses offered Term 2 (Jan. to April)
    • April 1 : For courses offered for Spring/Summer (May to Aug.)
  • Will conform to the academic requirements and standards of regular graduate courses, including the rules of Student Appeals in Academic Matters.

  • Students and professors in Selected Reading and Special Topic courses are expected to meet regularly for at least 25 hours per term.

  • Special permission is required in advance if Selected Reading and Special Topic courses do not terminate by the submission of a final grade at the end of the term(s) during which the course was offered according to procedures outlined above for Exam Exemption for Existing Course request.

  • A Selected Reading or Special Topic Course can only be taught twice. For subsequent offerings, the course must be regularized using according to procedures outlined above for New Course Proposal

    • A Course Outline (syllabus) with Reading List must be included. If undergraduate lectures are included, submit the undergraduate course outline and include information on what additional activities make this a graduate level course.

      The course syllabus must include the following:

      • The course title (NOT “Special Topics”)
      • Clearly stated course objectives
      • A weekly course outline with reading list
      • A description of the activities for evaluation and the percentage of total marks for each activity
      • A statement on academic integrity
      • Enrolment limit

New Program Proposals

Instructions for submission of new graduate program proposals:

  1. Use the Proposal for Academic or Curricular Change form for a new program proposal. Use New Course Proposal form to submit any new courses and consult with the Associate Dean and Director of Programs.
  2. Meet with the Dean and Associate Dean, Programs to discuss the overall intention of the new program and the processes involved.
  3. Submit a Notice of Intent to the Chair, Planning Committee of Council and copy it to the Associate Dean, Programs, CGPS.
  4. Consult with the Associate Dean, Programs, CGPS during the preparation of the proposal.
  5. Submit two paper copies of the final document and an executive summary [1-2 pages] to the attention of the Associate Dean, Programs, and e-mail an electronic copy of the executive summary and the proposal for inclusion on the CGPS website.
  6. The program proposal will be reviewed by the Graduate Programs Committee. There will be an opportunity for the program proponents to meet with the committee to present the proposal and to answer questions.
  7. After approval by the Programs Committee, proposals are submitted for approval to the Executive Committee and subsequently to Graduate Council.
  8. As of July 2004, Academic Programs Committee of Council has devolved to the committees of CGPS for a period of eighteen months the responsibility for reviewing new graduate program proposals.
  9. Program proposals approved by Graduate Council must also be approved by the Budget Committee of Council, Planning Committee of Council and finally by members of University Council.
  10. New Graduate Program Proposals become operational after approval by University Council.

Dual degree programs

Dual degrees shall exist through an agreement, or memorandum of understanding, with the partner institution that has been approved by the CGPS, and signed by the dean and the provost. Only existing approved programs can be offered as dual degree programs. New programs, or existing programs where the degree requirements are being changed, must first complete the appropriate academic approval process before being offered as a dual degree program.

The degree parchment and/or transcript from the u of S will state “University of Saskatchewan, in partnership with “partner institution name”. The agreement with the partner institution will require that the partner institution include a similar notation on their transcript and/or parchment.

Academic units must include the following articles when developing a dual degree agreement:

  • statement of admission requirements, or indication that CGPS standard admission requirements apply;
  • listing of course requirements;
  • listing of each institution’s courses eligible for transfer credit by the partner institution;
  • statement indicating that the thesis must be written and defended in English;
  • list of faculty at partner institution that meet the requirements for membership as an adjunct professor in CGPS and thus are eligible to supervise graduate students.
  • statement indicating students will be jointly supervised by a faculty member from each institution, and, that the supervisory committee will have four members, two from each institution.

Program modifications

Academic units wising to modify an existing graduate program shall submit their proposal to the Associate Dean, CGPS. The proposal will be reviewed by the Graduate Programs Committee of the CGPS. After it is approved by this committee, the proposal then has to be approved by the Executive Committee of CGPS and submitted to University Course Challenge. The proposed change becomes effective 

Modification of credit unit requirments

1. Submit a proposal to the attention of the Director of Graduate Programs. The proposal should contain the following information:

  • an academic rationale/background for the proposed reduction in c.u.'s. Consult the table at the bottom of the page that lists the number of undergraduate courses that can be included in a graduate program.
  • a comparison of your program requirements to those in other Canadian universities
  • a list of graduate courses offered by the department
  • a description of how you envision the new policy will be applied to graduate students currently enrolled in your department including grandfathering provisions.
  • a table comparing your current program requirements to the new requirements, as shown below.
ProgramCurrent
requirements
Proposed min.
requirements
Master’s (thesis) XX cu XX cu
Ph.D. (after transfer from a
Master’s program)
XX cu XX cu including any
relevant courses taken
before transfer to the Ph.D.
Ph.D. (after Master’s degree) XX cu XX cu

2. The proposal will be reviewed by the Programs Committee of the CGPS.

3. After it is approved by this committee, it then has to be approved by the Executive Committee of CGPS and by the Graduate Council of its meetings.

4. The proposal becomes effective after it is approved by Graduate Council.

Number of Undergraduate courses allowed in a graduate program

Undergraduate courses credited towards a graduate program must be senior courses at the 300 or 400 level.

  • Thesis with minimum requirements of 9 credit units - 0 allowable undergrad credits
  • Thesis with minimum requirements of 10-15 credit units - up to 3 allowable undergrad credits
  • Thesis with minimum requirements of more than 15 credit units - up to 6 allowable undergrad credits
  • Project with minimum requirements of 15 credit units - up to 3 allowable undergrad credits
  • Project with minimum requirements of of more than 15 credit units - up to 6 allowable undergrad credits

Current and approved proposals

Approved Program Proposals

  • Master of Agriculture and Postgraduate Diploma in Soil Science
    Terminations
    approved by the Academic Programs Committee of University Council October 25, 2016
  • Master of Nursing and Postgraduate Degree Specialization Certificate in Nurse Practitioner
    Program modifications
    approved by the Academic Programs Committee of University Council October 25, 2016
  • Master of Science in Large Animal Clinical Sciences
    New project option
    approved by the Academic Programs Committee of University Council October 25, 2016

Current Program Proposals

  • Master of Science in Small Animal Clinical Sciences
    New project option
    approved by the Executive Committee of CGPS January 12, 2017