Policy and Procedure Manual

(Adapted from Organization and Administration of Graduate Education: A Policy Statement, Council of Graduate Schools, 1990)
Adopted September 1996
Most recent revision February 2009

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INDEX:

INTRODUCTION

1. General Policy Information
1.1. Agreements and Affiliations
1.1.1. University of Regina
1.1.2. St. Andrew's Theological College
1.1.3. Regional and National Associations
1.2. Research
1.3. Conflict of Interest
1.4. Misconduct
1.5. Policies of Particular Academic and Professional Disciplines
1.6. Graduate Students' Association (GSA)
1.7. Contact Information

2. Faculty, CGSR Appointments, and Graduate Chairs
2.1. Faculty Membership
2.1.1. CGSR Credentials Committee
2.1.2. Nomination (form GSR 409)
2.1.3. Participation in Graduate Activities by Those Who Are Not Members of the Graduate Faculty
2.2. Appointments Made by the CGSR
2.2.1. Adjunct Professors (form GSR 404)
2.2.2. Professional Affiliates (form GSR 406)
2.2.3. Appointment of an Associate Member
2.2.4. Adjunct Professors, Professional Affiliates and Associate Members as External Examiner
2.2.5. Visiting Scholars (form GSR 410)
2.3. The Role of the Graduate Chair

3. Admission (A list of all graduate programs offered at the University of Saskatchewan is found in the Calendar)
3.1. Minimum Admission Requirements
3.1.1. English Proficiency Requirements
3.1.2. Postgraduate Diploma
3.1.3. Master’s Degree
3.1.4. Ph.D. Degree
3.1.5. Non-Degree Student
3.1.6. Exchange Student
3.2. Application for Admission Procedure
3.2.1. Academic Unit Responsibility
3.2.2. Letters of Recommendation (form GSR 101)
3.2.3. Academic Unit Recommendations for Admission (form GSR 102)
3.2.4. Independent Interdisciplinary Program Admissions (forms GSR 103 and GSR 411)
3.2.5. Special Case Admissions (Form GSR 405)
3.2.6. Application Deadlines
3.3. Offers of Admission
3.3.1. Positive Decisions by the CGSR
3.3.2. Conditional Admission
3.3.3. Admission Deferrals
3.3.4. Negative Decisions by the CGSR

4. Registration Procedures and Fees
4.1. Registration Procedures
4.2. Registration Considerations
4.2.1. Course Selection
4.2.2. Registration in Master's/Ph.D. Thesis (Course 994, 995, or 996)
4.2.3. Registration in Master's Project (Course 992) or Publishable Paper (Course 993)
4.2.4. Registration in Graduate Seminar (Course 990)
4.2.5. GSR Courses
4.2.6. Auditing Courses
4.2.7. Registration in Two Colleges
4.3. Changes in Registration
4.3.1. Add/Drop, Absentee-Failure, Withdrawal-Failure
4.3.2. Changes in Personal Information
4.3.3. Voluntary Withdrawal
4.3.4. Readmission after Withdrawal from Program
4.4. Full-Time/Part-Time Status
4.4.1. Students Starting Programs PRIOR to May 1, 2005
4.4.2. Students Starting Programs ON or AFTER May 1, 2005
4.4.3. Student Requests for Verification of Status
4.5. Residency Requirements
4.6. Undergraduate Registration in Graduate Courses
4.7. Faculty Registration in Graduate Courses
4.8. Graduate Student Fees
4.8.1. Assessment
4.8.2. International Student Registration
4.8.3. Outstanding Fees
4.8.4. Registration and Fees after a Period of Absence

5. Programs, Examinations and Convocation
5.1. General Program Information
5.1.1. Advisory Committee
5.1.2. Supervisors on Sabbatical or Other Leave
5.1.3. Individualized Student Program of Studies (POS)
5.1.4. Transfers
5.1.4.1. Transfer from One Academic Unit to Another
5.1.4.2. Transfer from or into the Postgraduate Diploma
5.1.4.3. Transfer Between Thesis and Project Master’s Programs
5.1.4.4. Transfer from a Ph.D. Program to a Master’s Program
5.1.4.5. Transfer from a Master’s Program to a Ph.D. Program
5.1.5. Leaves of Absence
5.1.5.1. Compassionate, Medical Leaves
5.1.5.2. Maternity, Adopting, Parenting Leaves
5.1.5.3. “Co-op Program” Leaves and Graduate Studies in Industry
5.1.6. Vacation
5.1.7. Time in Program
5.1.7.1. Time Extensions
5.2. Course Work and Examinations
5.2.1. Course Work
5.2.2. Credits Taken at another University
5.2.3. Final Examinations & Examination Exemptions for Course Work
5.2.4. Submission of Final Grades & Failure to Complete Course Work
5.2.5. Absence from Final Examinations
5.2.6. Adherence to Academic Standards
5.2.7. Supplemental and Deferred Examinations
5.2.8. Requirement to Discontinue (RTD)
5.3. Other Requirements
5.3.1. Qualifying and Comprehensive Examinations
5.3.1.1. The Qualifying Examination
5.3.1.2. The Comprehensive Examination
5.3.2. Department of Health, Safety and Environment Requirements
5.3.3. Non-Credit GSR Courses
5.3.4. Project and Thesis Requirements
5.3.5. Permission to Submit the Thesis for Defence
5.3.6. Appointment of the External Examiner
5.3.7. Scheduling the Oral Examination
5.3.8. Oral Examination of the Thesis
5.3.9. Copyright and Subsequent Use of Theses and Projects
5.3.10. Application to Graduate
5.3.11. Convocation
5.4. Diplomas and Degrees Offered by the University of Saskatchewan
5.4.1. Postgraduate Diploma
5.4.2. Master’s Degrees (LL.M., M.A., M.Agr., M.B.A., M.C.Ed, M.Ed., M.Eng., M.F.A., M.Math., M.Mus., M.N., M.P.Acc., M.Sc., M.Vet.Sc.)
5.4.3. Doctor of Philosophy Degree (Ph.D.)
5.5. Independent Interdisciplinary Programs
5.6. Special Case Admissions
5.7. Flexibility II

6. New Course and Program Proposals
6.1. New Course Proposals
6.2. New Program Proposals
6.3. Revisions to Existing Courses and Programs
6.3.1. Revising Existing Courses
6.3.2. Revising Existing Programs
6.3.2.1. Instructions for Submission of Modification to Credit Unit Requirements of a Graduate Program
6.3.2.2. Program Modifications

7. Awards
7.1. Devolved Scholarship Programs
7.2. University Graduate Scholarships for Non-Devolved Programs
7.2.1. Eligibility Requirements for Non-Devolved Scholarship Program
7.3. Graduate Awards Database

8. Appeals
8.1. Appeals for Admission
8.2. Appeals Procedures and Deadlines
8.3. Appeals with Respect to Academic Standing
8.4. Appeals with Respect to Academic Unit Recommendation to Discontinue

APPENDICES
Appendix A: University of Saskatchewan Policy Dealing With Misconduct in Scholarly Work
Appendix B: Integrity in Research and Scholarship - A Tri-Council Policy Statement
Appendix C: Intellectual Properties Policy
Appendix D: An Intellectual Property Agreement
Appendix E: College of Graduate Studies and Research Graduate Council; Committee Structures, Memberships and Responsibilities
Appendix F: Western Canadian Deans of Graduate Studies Guidelines for the Distance Delivery of Graduate Programs
Appendix G: Western Deans’ Agreement
Appendix H: Canadian Universities Graduate Transfer Agreement (CUGTA)
Appendix I: Saskatchewan Universities Graduate Agreement (SUGA)
Appendix J: Memorandum of Agreement between St. Andrew’s Theological College and the College of Graduate Studies and Research, University of Saskatchewan
Appendix K: Canadian Association of Graduate Studies (CAGS) Position Paper Regarding Agency Placement of International Students in Canadian Graduate Schools
Appendix L: Relationship between Literal Descriptor and Percentage Score for Courses in the College of Graduate Studies and Research
Appendix M: University Graduate Scholarships Competition Procedures, Guidelines, Regulations, and Deadlines
Appendix N: CGSR Policy Regarding the Involvement of Graduate Students in Teaching
Appendix O: University Graduate Teaching Fellowship (GTF) Current Policies and Procedures
Appendix P: Teaching/Service Responsibilities in the Graduate Teaching Fellowship Program and the University Graduate Scholarship Program
Appendix Q: Academic Honesty and Integrity