Convocation Information

To be eligible to graduate, an Application to Graduate must be submitted by a student through his/her PAWS account on or before the posted deadline.

Fall Convocation:

For deadlines for applications to graduate in Fall Convocation, please visit the Fall convocation site.

Final date for Oral Examinations and submission of all documents*: September 19, OR if September 19 falls on a weekend/holiday, the first business day prior to September 19

Final date for theses converted to PDF and submitted to the ETD site*: September 19, OR if September 19 falls on a weekend/holiday, the first business day prior to September 19

Spring Convocation:

For deadlines For deadlines applications to graduate in  Spring Convocation, please visit the Spring convocation site.

Final date for Oral Examinations and submission of all documents*: April 12, OR if April 12 falls on a weekend/holiday, the first business day prior to April 12

Final date for theses converted to PDF and submitted to the ETD site*: April 12, OR if April 12 falls on a weekend/holiday, the first business day prior to April 12

*(Last day for Master's and Ph.D. students to submit approved thesis to ETD site and for Departments to submit all supporting documentation, indicating completion of the graduate degree, in order to graduate at Fall Convocation)


General Information

Convocation Information:
  • More information regarding Convocation may be found at http://students.usask.ca/current/academics/convocation/.
  • Each Master’s and PhD student must submit an electronic version of their thesis (ETD). A bound copy is not required by either the Graduate Studies office or the University Library, but one may be required by the student’s department.
  • The thesis bindery used the by the University of Saskatchewan is Universal Bindery, located at 516 Duchess Street. Their phone number is 652-8313. Call ahead for current price and time estimates. Allow at least two to three weeks for binding.

List of Requirements

Convocation Information:

Check to Ensure the Following is Complete:

  • Be registered in term in which you are defending.
  • Maintain registration until all requirements for graduating are complete. Those who miss any of the deadlines are taken off the graduand list until student has registered correctly. A student with outstanding account will be notified by SESD (included in the ticket order information) prior to the ceremonies.
  • It is the student’s responsibility to pay any outstanding debt to the university and maintain current and complete registration.
  • If you require a letter for visa or job purposes, the CGSR office needs time to work on all the requests and needs three days to process your request correctly.
  • If you are a current recipient of a graduate scholarship in a non-devolved department, please inform the Awards area in CGSR (966-5760) when you will be defending your thesis. Students are financially responsible for any payments given in error.
  • An extension to complete requirements is given in four-month blocks only. Contact the Graduate Secretary or Graduate Chair of your academic unit or department for information on how to apply.
  • Students’ timelines for their degrees start with the first class credited towards the degree – make sure you’re within your timeline!
  • Postgraduate Diplomas and Master degrees have five (5) years to complete their degree.
  • Ph.D. students have six (6) years to complete.
  • If you transfer from a Master’s to a PhD, you must remember that your timeline will continue from the start of your Master’s degree to a maximum of six (6) years.
  • If you are in a course-based program, fill out an application to graduate and inform your department when you are complete so the proper paperwork may be forwarded from your department.
  • No “To Whom It May Concern” letters will be produced until all paperwork is complete – in the case of project or course based students, the convocation check needs to be done before the letter will be produced.
  • Refunds are pro-rated monthly. Only when all requirements are complete is the request send to SESD for a refund.
  • Any and all outstanding accounts must be paid. Any student without an outstanding account will be notified by SESD (included in the ticket order information) prior to the Convocation ceremonies.

Student's Responsibilities; Account Payment; Thesis Formatting

Tuition Refund

Tuition Refund:

Students who finish mid term (completion of all requirements) may be eligible for a tuition refund. A refund request form must be filled out for Student Accounts to refund any credits on your account.

Students who finish mid term may be eligible for a tuition refund

Electronic Thesis Dissertation

Convocation Information:

Electronic Thesis Dissertation

  • All theses and projects must submit an ETD permission form with department approval (these forms are available from your department).
  • The Electronic Thesis and Dissertation Project was initiated by the College of Graduate Studies and Research (CGSR) to make an electronic version of both Masters and Ph.D. theses available on the Web. As of April 1, 2007, all Masters theses and Ph.D. dissertations must be submitted to the ETD site.
  • Students can have their work available on the Web as soon as the CGSR office releases the final version. This will lower costs for students and no final bound thesis will be required for the Library.

The ETD / Thesis Preparation site is at http://www.usask.ca/cgsr/for_students/thesis.php

All Masters theses and Ph.D. dissertations must be submitted to the ETD site

Contact Information

Convocation Information:

Contact Staff in the Graduate Studies office (C180 Administration Building) for the following:

  • If you are a current recipient of a graduate scholarship in a non-devolved department, please inform the Awards area in CGSR (966-5760) when you will be defending your thesis. Students are financially responsible for any payments given in error.
  • Students’ timelines for their degrees start with the first class credited towards the degree – make sure you’re within your timeline!
  • Contact the Graduate Secretary of your academic unit or department if you want to know if you are on the graduation list for the next ceremony. Students must remember, however, that project and course based students are done at the end of the last term of their registration. All marks must be in the student information system before any check of records can be done.
  • Postgraduate Diplomas and Master degrees have five (5) years to complete their degree.
  • Ph.D. students have six (6) years to complete.
  • If you transfer from a Master’s to a Ph.D., you must remember that your timeline will continue from the start of your Master’s degree to a maximum of six (6) years.
  • Project and Course Based students – please note that convo checks are not done until after March 31 – please give at least 2 weeks before calling or emailing this office.

CGSR Contact Information

About the Ceremony

Convocation Information:

About the Ceremony

  • The University of Saskatchewan Ph.D. gown is black with green lining and gold trim. All other degrees have black robes with hoods of different colours which represent the graduate's discipline. Details about the gowns can be found at http://students.usask.ca/current/academics/convocation/gowns.php.
  • Purses, handbags, etc. are not allowed in the backstage area. There are no facilities available to store valuable articles so leave any items with a family member or in vehicle.
  • Information about the ceremony itself will be supplied by the Convocation Area of Student Enrollment Services Division. This comes out in a notice about the ceremony about 2 weeks after the deadline to apply to graduate. This information will list how to order tickets, information about how to order your gown for the ceremony, and basically anything to do with the ceremony.

Information re: dress, convocation checks

For more complete information about the Convocation ceremony, visit the following website: http://students.usask.ca/current/academics/convocation/