Flexibility II - Checklist for Selection of External Examiners

Existing CGSR requirements concerning the appointment of External Examiners will apply. The information below is copied from the CGSR Policy and Procedures manual:

5.3.5.2 Criteria for Selection of the External Examiner for Master’s Thesis

a) The external examiner of a Master’s thesis must be from outside the home department or unit(s) of both the graduate student and supervisor;

b) The external examiner of a Master’s thesis is normally a member of the College of Graduate Studies and Research (CGSR) of the U of S. While it is acceptable to have an external examiner from outside the CGSR, this requires approval by the Dean of the CGSR;

c) The external examiner must not have graduated from or have been a student in the academic unit within the previous six (6) years;

d) The external examiner must not have collaborated with either the supervisor or the graduate student, as demonstrated by shared research grants, joint authorship of academic or professional publications or other joint scholarly activities, within the previous three (3) years;

e) The external examiner must not be an adjunct professor or associate member or hold a joint appointment in the same department or unit as the supervisor;

f) An individual may serve as an external examiner for multiple students supervised by different supervisors within the same academic unit without restriction, but s/he may not serve as an external examiner for more than one student supervised by the same supervisor within a 12-month period;

g) A former student of the supervisor may serve as the external examiner if all other criteria are satisfied and the external examiner completed his/her degree under the supervisor’s direction at least six (6) years previously;

h) A supervisor’s former colleague (members of the same academic unit) may serve as the external examiner if the external examiner and supervisor have not been in the same academic unit for at least six (6) years prior to the thesis defense;

i) The external examiner must not have close professional or business ties with the student, the supervisor or any member of the advisory committee;

j) Where the student's thesis contains chapters or sections which have been published or submitted for publication, the proposed external examiner will be asked to disqualify her/ himself if s/he has previously dealt with that material as a reviewer or editor;

k) The external examiner may not be currently teaching or supervising other graduate students who are family members of either the student or the thesis supervisor;

l) The external examiner must not be currently enrolled as a graduate student at the U of S.