Flexibility II: Admissions and Grade Calculation

1. Basic Procedure

1.1 CGSR will complete production of the Letter of Offer for all graduate students.
1.2 The admission decision of the graduate program will be considered final.
1.3 The graduate program administrator in the academic unit will calculate the admission average http://explore.usask.ca/calculator/
1.4 Graduate units must submit the complete admission packages to CGSR. CGSR will review to ensure the application is complete and supports the recomendation made by the academic unit.
1.5 In some cases, a prospective student who falls short of the minimum admission requirements may be identified as an excellent candidate for admission. In such cases, probationary admission may be considered. Such situations should be discussed with the CGSR Advisor to whom your academic unit is assigned before the application comes over for processing.

ENCLOSED PLEASE FIND:

▪ Completed application form
▪ Official transcripts of all University level study
▪ 3 letters of recommendation
▪ copies of required admission exam results
▪ statement for full time employees of UofS
▪ Recommendation for Graduate Scholarship Award
▪ Non-Refundable Application fee


2. Calculation of Admission Average

2.1 In September 2014 a new methodology and corresponding calculators were implemented for U of S graduate admissions. Calculators can be accessed at: http://explore.usask.ca/calculator/
2.2 Procedure for calculation of admission average:
2.2.1 The graduate program will calculate the admission average.
2.2.2 Contact grad.credentials@usask.ca if you require assistance with grade conversion
2.2.3 Use all courses taken – starting with the last – no matter which university.
2.2.4 Use the last 60 credit units or U of S equivalent. For example, the U of Victoria gives a ½ course a credit weight of .5 and a full course a one credit weight. Therefore one would only calculate the last 10 credit units. It usually is about 20 courses.
2.2.4.1 For a Masters degree, take the last 60 credit units (equivalent to last two years of full-time study) from their undergraduate program – starting with the last courses taken, no matter which institution.

2.2.4.2 For PHD students who have completed a Masters degree: Take the average of the entire Master's degree.

2.2.5 Take the whole term to get the minimum of 60 credit units – do not take part of a term.

3. Admission Requirements and Conditions

3.1 CGSR has created a new version of form GSR 102: Recommendation of Department on Application for Admission for applications from Canada and the United States that lists the standard admission requirements and conditions: download form in PDF / RTF. For example: Before registration, the applicant must submit final transcripts showing the awarding of the **** degree from ***** University.
3.2 Please list all other conditions clearly.

4. Deferrals of Admissions

4.1 The Graduate College will process the deferral letter upon receipt of:
4.1.1 An email from the graduate chair approving such a deferral – giving the specific date the admission should be deferred to.
4.1.2 An email from the student requesting the deferral.
4.2 The graduate chair can forward the email from the student in their email to graduate studies.
4.3 Academic units should contact the CGSR advisor assigned to them with questions/information regarding deferrals