Flexibility II: Transfers

1. Transfers from One Academic Unit to Another

2. Transfer Between Thesis and Project Master’s Programs in the Same Academic Unit

3. Transfer Between Master’s and Ph.D. Programs
3.1 - Transfer From Master’s to Ph.D.
3.2 - Transfer From Ph.D. to Master’s

4. Transfer Between Post Graduate Diploma and Master’s Program
4.1 - Transfer into the Postgraduate Diploma (PGD)
4.2 - Transfer from PGD to Master's Program

1. Transfers from One Academic Unit to Another

Students who have been admitted to a graduate program in one academic unit may transfer to another at the same level. It is the student's responsibility to consult with both units before any change is made. Form GSR 100: Application for Admission should be submitted to the academic unit to which the student wishes to transfer. A memo signifying agreement with the transfer must be sent to the receiving academic unit by the original academic unit. The academic unit into which the student is transferring may require new letters of recommendation or other relevant information. The new academic unit will complete Form GSR 102: Recommendation of Department on Application for Admission. Copies of completed forms GSR 100 and 102 must be forwarded to the CGSR once the transfer has been approved. The new academic unit may make arrangements with the Director of Graduate Admissions to consult the student’s file in the CGSR Office and obtain copies of relevant documents.

A new Advisory Committee must be set up immediately for the student in the receiving unit, and a new Program of Studies must be developed according to the policies outlined above under “Program of Studies”, entered into GSIS and approved by the Graduate Chair. Time in program begins with the initial registration in the original academic unit. In no case may the student begin work on the new program until the transfer has been approved by transferring and receiving academic units and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate Research/Paper/Project and Seminar 990 course in the new academic unit (992 for Master’s with project, 993 for Master’s Publishable Paper [Nursing], 994 for Master’s with thesis, 995 for M.F.A. Exhibition, 996 for Ph.D. thesis), using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

It is the responsibility of the releasing academic unit to submit a Grade Change form showing the 990, 992, 993, 994, 995, 996 changing from IP to EX once the transfer has been approved.

The new academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place, and forward the GSR 100 and 102 forms. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~

2. Transfer Between Thesis and Project Master's Programs in the Same Academic Unit

After consultation with their Supervisor, Advisory Committee, and Graduate Chair, students may request in writing a transfer from a program with thesis to one without, or vice versa, where this option is available. A new Advisory Committee must be set up immediately for the student if needed, and a new Program of Studies must be developed according to the policies outlined above under “Program of Studies”, entered into GSIS and approved by the Graduate Chair. Time in program begins with the initial registration in the original program. In no case may the student begin work on the new program until the transfer has been approved and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate Research/Paper/Project course (992 for Master’s with project, 993 for Master’s Publishable Paper [Nursing], 994 for Master’s with thesis, 995 for M.F.A. Exhibition, 996 for Ph.D. thesis), using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

It is the responsibility of the academic unit to submit a Grade Change form showing the 990, 992, 993, 994, 995 changing from IP to EX once the transfer has been approved.

The academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~

3. Transfer Between Master's and Ph.D. Programs

3.1 Transfer From Master's to Ph.D.

Transfers from Master’s to Ph.D. should take place after the first year and no later than the end of the second year of the Master’s program. Recommendation to transfer from a Master’s to a Ph.D. Program must be initiated through a formal meeting of the student's Advisory Committee that forwards its recommendation for Graduate Chair and academic unit approval. Each of the following conditions must be met and documented in the student file:

  • A recommendation for the transfer of a student from a Master's into a Ph.D. program should only be made in the case where the student shows great promise both in terms of academic accomplishments and in potential for research.
  • The student has completed at least 9 credit units, and has achieved a high academic standing in these 9 credit units.
  • There is evidence of good writing ability. In the typical admission of a Ph.D. student, the department will have evidence of writing ability through the successful completion of a Master’s thesis or research project. Students recommended for transfer to the Ph.D. program without completing the Master's degree must have demonstrated to the department's satisfaction that they have the requisite oral communication and writing skills.
  • There is evidence that the student has good research skills. Again, when a student completes a Master's thesis or research project before beginning a Ph.D. program, the department can adequately judge the student's research capabilities. The department must be assured that the recommended student has the requisite skills and knowledge to be able to successfully complete a Ph.D. dissertation.
  • The student has successfully completed the Ph.D. Qualifying Examination prior to being recommended for transfer. The results of the examination must clearly indicate that the student has the "potential to obtain sufficient knowledge of his/her general field of study to proceed towards candidacy for the Ph.D. degree" (University Calendar). The Qualifying Examination for the purposes of transfer to a Ph.D. can only be taken once. A student failing the Qualifying Examination or any part thereof shall not be recommended for transfer.
  • The student requests the transfer in writing.

The Graduate Chair will approve the transfer and ensure that a new Advisory Committee is set up immediately for the student if needed, and a revised Program of Studies is developed according to the policies outlined under “Program of Studies”, approved and entered on GSIS. Time in program begins with the initial registration in the Master’s program. In no case may the student begin work on the new program until the transfer has been approved and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate 996 Research course using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

It is the responsibility of the academic unit to submit a Grade Change form showing the 992, 993, 994, 995 changing from IP to EX once the transfer has been approved.

The academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~

3.2 Transfer From Ph.D.to Master's

Transfers from Ph.D. to Master’s must be initiated through a formal meeting of the student's Advisory Committee that forwards its recommendation for Graduate Chair and academic unit approval. The student must request the transfer in writing. The Graduate Chair will approve the transfer and ensure a new Advisory Committee is set up immediately for the student if needed, and a revised Program of Studies is developed according to the policies outlined under “Program of Studies”, approved and entered on GSIS. Time in program begins with the initial registration in the Ph.D. program. In no case may the student begin work on the new program until the transfer has been approved and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate Research course (992 for Master’s with project, 993 for Master’s Publishable Paper [Nursing], 994 for Master’s with thesis, 995 for M.F.A. Exhibition) using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

It is the responsibility of the releasing academic unit to submit a Grade Change form showing the 996 changing from IP to EX.

The academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~

4. Transfer Between Post Graduate Diploma and Master's Program

4.1 Transfer into the Postgraduate Diploma (PGD)

Master's students who decide to complete a PGD instead of the Master’s may make the transfer any time during the program. Transfers from Master’s to PGD must be initiated through a formal meeting of the student's Advisory Committee that forwards its recommendation for Graduate Chair and academic unit approval. The student must request the transfer in writing. The Graduate Chair will approve the transfer and ensure a new Advisory Committee is set up immediately for the student if needed, and a revised Program of Studies is developed according to the policies outlined under “Program of Studies”, approved and entered on GSIS. Time in program begins with the initial registration in the Master’s program. In no case may the student begin work on the new program until the transfer has been approved and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate courses using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

It is the responsibility of the releasing academic unit to submit a Grade Change form showing the 990, 992, 993, 994, or 995 changing from IP to EX.

The academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~

4.2 Transfer from PGD to Master's Program

There are two scenarios for this transfer:

  1. Postgraduate Diploma students who were fully qualified as Master's candidates at the time of admission may transfer into a Master's program at any time. In this case, the student will have entered the PGD with a GPA of at least 70% on the last 60 credit units.
  2. Postgraduate Diploma students who were not fully qualified as Master’s candidates at the time of admission to the PGD (i.e. had a GPA of 65%-69% on the last 60 credit units) may, at the invitation of the department, transfer to a Master’s program upon completion of 15 credit units (for transfer to Master’s with thesis) or 18-21 credit units (for transfer to Master’s with project) of 800 level coursework with a cumulative academic average of 80% and no grade below 75%.

In both scenarios, transfers from must be initiated through a formal meeting of the student's Advisory Committee that forwards its recommendation for Graduate Chair and academic unit approval. The student must request the transfer in writing. The Graduate Chair will approve the transfer and ensure a new Advisory Committee is set up immediately for the student if needed, and a revised Program of Studies is developed according to the policies outlined under “Program of Studies”, approved and entered on GSIS. Time in program begins with the initial registration in the PGD program. In no case may the student begin work on the new program until the transfer has been approved and the CGSR has been informed of the transfer.

It is the responsibility of the student to register in the appropriate Research course (992 for Master’s with project, 993 for Master’s Publishable Paper [Nursing], 994 for Master’s with thesis, 995 for M.F.A. Exhibition) using a ‘Notice of Class Change ‘ (Drop/Add) form, once the transfer has been approved.

The academic unit must inform CGSR via e-mail (grad.programs@usask.ca) indicating the transfer has taken place. The CGSR will make appropriate changes to the GSIS file.

~ Back to Top ~