College of Graduate Studies and Research Graduate Council

Announcements

Agenda May 13, 2014 and notes from May 9, 2014 meeting: Download here (PDF file)
Agenda Feb. 6, 2014 and notes from Oct. 8, 2013 meeting: Download here (PDF file)

Documents:        Graduate Education Review Committee Phase 1 Report - November 27, 2013; The Graduate Education Review Committee invites written comments to be sent to uofs.president@usask.ca  

Committee Structures, Memberships and Responsibilities

APPROVED MAY 10, 1996 (revised October 7, 1996; January 26, 2004; October 10, 2006, May 7, 2009, January 27, 2010, February 1, 2011, May 12, 2011, October 6, 2011, February 2, 2012)

A. GRADUATE COUNCIL

The motions, membership and duties of the proposed Graduate Council are incorporated into Items I through XIV herewith.

  1. Motion: That the Faculty of the College of Graduate Studies and Research create a new body to be called the Graduate Council.
  2. Motion: That the membership and operating procedures of the Graduate Council be as follows:
    • Dean of the College of Graduate Studies & Research (will serve as Chair of Graduate Council) and Associate Dean (will serve as Chair in absence of the Dean).
    • Department Heads, or Designates, of departments with regular graduate programs (normally Graduate Chairs)
    • Deans, or Designates, of colleges without department structure with regular graduate programs (normally Graduate Chairs)
    • Interdisciplinary Program Chairs1
    • 9 Members at Large2
    • Chairs of the College of Graduate Studies & Research Standing Committees, if not otherwise members of the Graduate Council
    • Chair of the MBA Program
    • 7 Graduate Students’ Association Representatives, one of whom will be the student representative of the College of Graduate Studies & Research on University Council
    • Elected College of Graduate Studies & Research representative to the University Council, if not otherwise a member of the Graduate Council
    • the following ex officio persons:
      • The President of the University
      • The Provost and Vice-President Academic
      • The Vice-President Research
      • The Vice-President Finance and Resources
      • The Vice-President University Advancement
      • The Vice-Provost Teaching and Learning
      • The Associate Vice-President Student and Enrolment Services
      • The Associate Vice-President Information and Communications Technology
      • The Dean of the College, or in the case of a school that is not part of a college, the Executive Director of the school
      • The Dean of Graduate Studies and Research
      • The Dean, University Library or designate
      • The University Secretary
      • The Registrar
      • Any Associate Deans/Assistant Deans appointed to support graduate studies and research
      • The Heads of those Departments which are involved with graduate studies and research
      • Manager, International Student and Study Abroad Centre
  3. Motion: That the Faculty of the College of Graduate Studies and Research delegate to the Graduate Council responsibility for matters of scholarship and discipline in the graduate area.
  4. Motion: That the Graduate Council assume the following duties on behalf of the Faculty of the College of Graduate Studies & Research.3
    1. to make recommendations to University Council, President, Vice-President (Academic) or other parties regarding the maintenance of academic and research standards in the requirements in graduate studies for admissions, programs of study, conditions for graduation, and the nature of degrees to be conferred;
    2. to establish rules and methods for the advancement and graduation of graduate students and their suspension for neglect of studies, or defective scholarship;
    3. to advise the Dean and Associate Dean as appropriate;
    4. to recommend candidates for graduate degrees and diplomas, including the Earned D.Litt. and D.Sc.;
    5. to establish procedures to investigate any cases of alleged graduate student misconduct or complaints by graduate students of misconduct of which they may be victims, and to report to Council any cases which subsequently call for investigation by that or other bodies;
    6. to create standing and ad hoc committees; to name members to these committees; to delegate to committees, where appropriate, study and action on matters under its jurisdiction; to receive and take appropriate action on reports of committees;
    7. to initiate or consider and approve proposals on new or changed College of Graduate Studies & Research policies;
    8. in cooperation with teaching colleges, to establish rules and procedures for graduate program reviews;
    9. to receive reports from the College of Graduate Studies & Research Awards Committee; to advise the Dean and Associate Dean on procedures and criteria for the distribution and allocation of existing graduate student awards, as well as for the enhancement of these awards, and to approve changes in policies for awards and honors proposed by the Awards Committee;
    10. to establish criteria for membership in the Faculty of the College of Graduate Studies & Research;
    11. to establish criteria for the appointment of Adjunct Professors and Professional Affiliates. (The Dean and Associate Dean, College of Graduate Studies & Research, will approve adjunct appointments and re-appointments in-house, but may seek the advice of the Executive at any time. The Executive will also hear appeals from academic units whose recommendations have been refused by the Dean and Associate Dean);
    12. to assist the Dean and Associate Dean in maintaining appropriate liaison with the Office of Research Services and Academic Affairs Committee of Council.
  5. Motion: That the Graduate Council must meet at least twice per year; that a quorum of the Graduate Council be 50% + 1; and that meetings of the Graduate Council be open to anyone wishing to attend, except at those times when Council decides to go in camera.
  6. Motion: That any member of the College of Graduate Studies & Research Faculty may request in writing to be heard by the Graduate Council and may suggest motions or other documents for the consideration of the Graduate Council.
  7. Motion: That the Dean report at least once annually to the College of Graduate Studies & Research Faculty in a meeting called for that purpose.
  8. Motion: That the Dean be required to call a meeting of the Faculty when requested to do so in writing by 50 members of the Faculty or by the Graduate Council, such meeting to be held no later than one month following the request.
  9. Motion: That the quorum for Graduate Faculty be revised, from 40 to 50.
  10. Motion: That at a duly constituted meeting, Faculty may review actions taken by the Graduate Council at its last meeting, and may formally decide to exercise any of the duties and responsibilities delegated to Council.

GRADUATE COUNCIL’S STANDING COMMITTEES

  1. Motion: That the Faculty approve the creation of the following Standing Committees of Graduate Council and that these Standing Committees have membership and responsibilities as indicated in the following paragraphs:
    1. EXECUTIVE COMMITTEE

      The membership shall be:

      • 4 members of Graduate Council selected from the Graduate Chairs and Members at Large components
      • 3 members of Graduate Faculty
      • Director of Research Services
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research (Chair)
      • Associate Dean, College of Graduate Studies & Research
      • the Vice-President (Research)
      • Chair, Graduate Programs Committee
      • Chair, Graduate Student Affairs Committee

      The responsibilities shall be:

      • to recommend new, revised and deleted programs to the Academic Programs Committee of University Council and report these recommendations at the next meeting of Graduate Council
      • to receive and report to Graduate Council reports from all standing committees
      • to recommend the criteria for appointment of Adjunct Professors and Professional Affiliates to the Graduate Council and to resolve appointments in dispute
      • to examine and report to Graduate Council on all policy issues
      • to propose agendas for the Graduate Council
      • to recommend to the Graduate Programs Committee, initiatives to strengthen graduate programs
      • to recommend to the Graduate Student Affairs Committee, iniatives to improve the experience of graduate students
      • to review Canadian and International admission standards of the College as needed
      • to coordinate graduate program reviews
      • to establish and disband sub-committees and ad hoc committees and revise their terms of reference as necessary
      • to report regularly to the Graduate Council
      • to act on behalf of the Graduate Council during the summer months and to report to Graduate Council all actions taken in that capacity at the first meeting of Graduate Council
    2. AWARDS COMMITTEE

      The membership shall be:

      • 4 members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair
      • 3 members of Graduate Faculty
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research
      • Associate Dean, College of Graduate Studies & Research

      The responsibilities shall be:

      • to propose policy for scholarships, awards and honors, subject to review by the Graduate Council
      • to establish procedures for awards and honors
      • to establish such ad hoc committees as necessary for awards of bursaries, scholarships and prizes of the College of Graduate Studies & Research
      • to accept applications and nominations for NSERC, SSHRC, CIHR, UGS, and other major awards, allocate available awards and take appropriate action
      • to assist the Dean and Associate Dean in advocating enhancement of graduate student funding
      • to provide an Annual General Report to Graduate Faculty
    3. NOMINATIONS COMMITTEE

      The membership shall be:

      • 5 members of Graduate Council selected from the Graduate Chairs and Members at Large components selected by Graduate Council or, failing such selections, to be named by the Dean or Associate Dean from Faculty at large; one member, elected by the Committee at the first meeting each year, shall serve as Chair
      • Dean, College of Graduate Studies & Research
      • Associate Dean, College of Graduate Studies & Research

      The responsibilities shall be:

      • to prepare a slate of nominees for the positions of Members at Large on Graduate Council
      • to nominate persons for positions on Council Committees, ad hoc Committees and standing Sub-Committees of the Executive that are not ex-officio or otherwise named by a participating unit of that sub-committee
      • to call in a timely way for nominations/volunteers to facilitate filling memberships as required.
      • to provide an Annual General Report to Graduate Faculty
    4. EQUITY AND INTERNATIONAL COMMITTEE
      (Amalgamation of the Equity Committee and the International Committee passed at May 16, 2011 Executive meeting)

      The membership shall be:

      • 7 Graduate Faculty members elected by Graduate Council representing the broad diversity groups; one member, elected by the Committee at the first meeting each year, shall serve as Chair;
      • 1 representative of the College of Graduate Studies & Research staff;
      • Manager, International Student Office
      • Manager, International Research
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research (or delegate)

      The responsibilities shall be:

      • Promote, and provide a forum for the exchange of information and ideas regarding the development of a diverse student body in graduate education among faculty, students, administrators, and staff
      • Support the goals of the institution and the CGSR of achieving a more diverse graduate student population by providing information and advice on new initiatives and policy development
      • Provide information to the CGSR on internationalization, diversity and education equity to facilitate development of appropriate action plans and strategies for increased internationalization and diversity
      • Recommend recruitment initiatives for international, Aboriginal, and other graduate students from designated equity groups to graduate programs at the U of S
      • Collaborate with the Office of Research Services, Colleges and other units in promoting and encouraging interaction between students and faculty within this university, with others at both Canadian and international institutions, in conducting research and developing educational opportunities for the furthering of internationalization and diversity goals
      • Assist the respective administrative units in the provision of services to international Aboriginal, and other graduate students from designated equity groups and in the development of cross cultural understanding
      • Prepare an Annual Report for the Executive Committee
    5. ADMISSIONS and RECRUITMENT COMMITTEE
      (Committee formally disbanded at May 12, 2011 Graduate Council meeting and critical responsibilities transferred to the Executive Committee and the Graduate Academic Affairs Committee.)

C. STANDING SUB-COMMITTEES OF THE EXECUTIVE

  1. Motion: That the Faculty approve the creation of the following Standing Sub-Committees of the Executive and that these Standing Sub-Committees have membership and responsibilities as indicated in the following paragraphs:

    Graduate Council and Graduate Faculty members of these committees will be chosen to be widely representative of the College and for their experience in the supervision of students and administration of graduate programs. Committee members will be nominated annually by the Nominations Committee. The term of appointment will normally be three years.

    1.   GRADUATE ACADEMIC AFFAIRS COMMITTEE

      The membership shall be:

      • 5 members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair; members should represent a balance of disciplinary expertise represented at the University of Saskatchewan
      • 3 members of Graduate Faculty
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research
      • Associate Dean, College of Graduate Studies & Research

      The responsibilities of the Graduate Academic Affairs Committee are:
      • to recommend to the Executive any policy changes relevant to management of individual graduate student programs
      • to recommend to the Executive Committee any policy changes with respect to admissions to graduate programs
      • to consider and, where appropriate, approve minor curricular changes to graduate courses;
      • to review and approve, if appropriate, all recommendations for the Admission of, and the Program of Studies for, Special Case Master’s and Special Case Doctoral Programs
      • to act on admission appeals by individual students or by academic units in accordance with CGSR admission and appeal policy and procedures
      • to approve individual Special-Case student transfers from Master's to Ph.D. programs
      • to review progress reports for Special Case Master’s and Speical Case Ph.D. students
      • to review and, if appropriate, recommend approval of new courses or modifications to existing courses, and deletions of existing courses so that these may be considered within the Course Challenge process
      • to act on appeals and grievances that affect Master’s students and to establish appropriate procedures to do so
      • to act on matters referred to it by the Executive
      • to name members to ad hoc sub-committees as may be required from time to time to handle academic matters relevant to individual graduate student programs
      • to prepare an Annual General Report to Graduate Faculty
      • to delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Student Affairs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Student Affairs Committee.
      • to review its own terms of reference as necessary

       

    2. GRADUATE PROGRAMS COMMITTEE

      The membership shall be:

      • 5 members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair; members should represent a balance of disciplinary expertise represented at the University of Saskatchewan
      • 3 members of Graduate Faculty
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research
      • Associate Dean, College of Graduate Studies & Research

      The responsibilities of the Graduate Programs Committee are:

      • to recommend to the Executive any policy changes for the improvement of graduate programs
      • as part of significant programmatic changes, to review and, if appropriate recommend to the Executive Committee course changes (additions, deletions and modifications), program deletions, changes in program requirements and proposals for new programs
      • to review and, where appropriate, approve changes to a program’s list of restricted electives and changes to internal partitions of the admission quota, where all affected parties agree
      • to name members to ad hoc sub-committees as may be required from time to time to handle academic matters relevant to graduate programs
      • to act on matters referred to it by the Executive Committee
      • to prepare an Annual General Report to Graduate Faculty
      • to delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Programs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Programs Committee.
      • to review its own terms of reference as necessary
    3. 3. INTERDISCIPLINARY (proposal for individual interdisciplinary programs adopted by Graduate Council, June 18, 1996).

      The membership shall be:

      • 6 Graduate Faculty members; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair
      • 1 GSA representative
      • Dean, College of Graduate Studies & Research
      • Associate Dean, College of Graduate Studies & Research

      The responsibilities shall be:

      • To develop guidelines and to establish academic requirements and procedures which would allow graduate students to put in place a program of studies and their particular Advisory Committee.
      • To serve as Graduate Affairs Committee and to receive reports from Advisory Committees for individual interdisciplinary students, and to recommend interdisciplinary students for University of Saskatchewan financial support.
      • To develop guidelines and to establish academic requirements and procedures which would allow academic units to develop interdisciplinary programs of study.
      • To review the academic and administrative quality of existing interdisciplinary programs.
      • To foster liaison and cooperation among academic and administrative units involved in graduate interdisciplinary activity.
      • To encourage recognition of interdisciplinary activity.
      • To report to the College of Graduate Studies & Research Executive and the Graduate Council no less frequently than once a year.
      • to prepare an Annual General Report to Graduate Faculty
      • To review its own terms of reference as necessary
    4. EARNED D.LITT.

      The membership shall be:

      • 3 members of Faculty, from 3 different departments in which an Earned D.Litt. could appropriately be offered, and the Vice-President (Research). Committee members will be elected on staggered terms for three years by Faculty; a second consecutive membership on the D.Litt. Committee is not foreseen.
      • The Dean, College of Graduate Studies & Research, who will Chair the Committee
      • A graduate student in an appropriate discipline chosen by the Graduate Students’ Association.

      The responsibilities shall be:

      • To work collaboratively with the Earned D.Sc. Committee and to recommend to the Executive policy regarding the Earned D.Litt. degree and/or changes in published procedures and criteria for the award.
      • To receive or solicit applications/nominations for the Earned D.Litt. degree.
      • To obtain all necessary information on each candidate.
      • To recommend to the Executive Committee where appropriate, that the Earned D.Litt. degree be awarded.
      • To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.
    5. EARNED D.Sc.

      The membership shall be:

      • 3 members of Faculty, from three different departments in which an Earned D.Sc. could appropriately be offered and the Vice-President (Research). Committee members will be elected on staggered terms for three years by Faculty; a second consecutive membership on the D.Sc. Committee is not foreseen.
      • The Dean, College of Graduate Studies & Research, who will Chair the Committee
      • A graduate student in an appropriate program chosen by the Graduate Students’ Association.

      The responsibilities shall be:

      • To work collaboratively with the Earned D.Litt. Committee to recommend to the Executive policy regarding the Earned D.Sc. degree and/or changes in published procedures and criteria for the award.
      • To receive or solicit applications/nominations for the Earned D.Sc. degree.
      • To obtain all necessary information on each candidate.
      • To recommend to the Executive Committee where appropriate, that the Earned D.Sc. degree be awarded.
      • To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.

1 The intention is to have representation from Interdisciplinary Program Chairs whose programs span more than one college in teaching, research and administration. Interdisciplinary Program Chairs on Graduate Council must be approved by the Interdisciplinary Committee.

2 Members-at-Large would be elected by all members of the Graduate Faculty, normally by means of a mail ballot following a call for nominations and volunteers, administered by the Nominations Committee. These would be 3 year appointments. The first members would be elected as follows: 3 oneyear, 3 twoyear, and 3 threeyear terms. For each subsequent year, 3 new members will be elected in addition to replacements for unfilled terms.

3 Graduate Chairs, who will normally serve as the designated representatives of Department Heads and Deans in the Graduate Council, have the responsibility to make Agendas and Minutes of Graduate Council available in a timely manner to faculty members in their area and to draw their attention to business of Graduate Council of particular interest to them.