2. Graduate Council, Committee Structures, Responsibilities

2.1. Graduate Council

2.1.1. Membership of Graduate Council

  1. Dean of the College of Graduate Studies & Research (will serve as Chair of Graduate Council) and Associate Dean (will serve as Chair in absence of the Dean)
  2. Department Heads, or Designates, of departments with regular graduate programs (normally Graduate Chairs)
  3. Deans, or Designates, of colleges without department structure with regular graduate programs (normally Graduate Chairs)
  4. Interdisciplinary Program Chairs
  5. 9 Members at Large, elected by the Graduate Faculty, and given three year appointments
  6. Chairs of the College of Graduate Studies & Research Standing Committees, if not otherwise members of the Graduate Council
  7. Chair of the MBA Program
  8. Seven (7) Graduate Students’ Association Representatives, one of whom will be the student representative of the College of Graduate Studies & Research on University Council
  9. Elected College of Graduate Studies & Research representative to the University Council, if not otherwise a member of the Graduate Council

The following persons shall also be ex officio members of Graduate Council:

  1. The President of the University
  2. The Provost and Vice-President Academic
  3. The Vice-President Research
  4. The Vice-President Finance and Resources
  5. The Vice-President University Advancement
  6. The Vice-Provost Teaching and Learning
  7. The Associate Vice-President Student and Enrolment Services
  8. The Associate Vice-President Information and Communications Technology
  9. The Dean of the College, or in the case of a school that is not part of a college, the Executive
  10. Director of the school
  11. The Dean of Graduate Studies and Research
  12. The Dean, University Library or designate
  13. The University Secretary
  14. The Registrar
  15. any Associate Deans/Assistant Deans appointed to support graduate studies and research
  16. The Heads of those Departments which are involved with graduate studies and research
  17. Manager, International Student and Study Abroad Centre
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2.1.2. Responsibilities of Graduate Council

  1. to make recommendations to University Council, President, Vice-President (Academic) or other parties regarding the maintenance of academic and research standards in the requirements in graduate studies for admissions, programs of study, conditions for graduation, and the nature of degrees to be conferred;
  2. to establish rules and methods for the advancement and graduation of graduate students and their suspension for neglect of studies, or defective scholarship;
  3. to have jurisdiction over matters for matters of scholarship and discipline in the graduate area;
  4. to recommend candidates for graduate degrees and diplomas, including the Earned D.Litt. and D.Sc.;
  5. to establish procedures to investigate any cases of alleged graduate student misconduct or complaints by graduate students of misconduct of which they may be victims, and to report to Council any cases which subsequently call for investigation by that or other bodies;
  6. to create standing and ad hoc committees; to name members to these committees; to delegate to committees, where appropriate, study and action on matters under its jurisdiction; to receive and take appropriate action on reports of committees;
  7. to initiate or consider and approve proposals on new or changed College of Graduate Studies & Research policies;
  8. to establish rules and procedures for graduate program reviews;
  9. to receive reports from the College of Graduate Studies & Research Awards Committee; to advise the Dean and Associate Dean on procedures and criteria for the distribution and allocation of existing graduate student awards, as well as for the enhancement of these awards, and to approve changes in policies for awards and honors proposed by the Awards Committee;
  10. to establish criteria for membership in the Faculty of the College of Graduate Studies & Research;
  11. to establish criteria for the appointment of Adjunct Professors and Professional Affiliates.  (The Dean and Associate Dean, College of Graduate Studies & Research, will approve adjunct appointments and re-appointments in-house, but may seek the advice of the Executive at any time.  The Executive will also hear appeals from academic units whose recommendations have been refused by the Dean and Associate Dean);
  12. to assist the Dean and Associate Dean in maintaining appropriate liaison with the Office of Research Services and Academic Programs Committee of Council.
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2.1.3. Meetings and Quorum

Graduate Council shall meet at least twice per year and quorum shall be 50% + 1 of the voting membership. The meetings are open to anyone wishing to attend, except at those times when Council decides to go in camera.

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2.1.4. Members Rights

Any member of the CGSR Faculty may request in writing to be heard by the Graduate Council and may suggest motions or other documents for the consideration of the Graduate Council.

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2.1.5. Responsibility of Graduate Chairs

Graduate Chairs, who will normally serve as the designated representatives of Department Heads and Deans in the Graduate Council, shall make Agendas and Minutes of Graduate Council available in a timely manner to faculty members in their area and draw their attention to business of Graduate Council of particular interest to them.

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2.2. Executive Committee

The Executive Committee shall be a standing committee of Graduate Council.

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2.2.1. Membership of the Executive Committee

  1. Four (4) members of Graduate Council selected from the Graduate Chairs and Members at Large components;
  2. Three (3) members of Graduate Faculty;
  3. Director of Research Services (or designate);
  4. One (1) GSA representative;
  5. Dean, College of Graduate Studies & Research (Chair);
  6. Associate Dean, College of Graduate Studies & Research;
  7. Vice-President Research (or designate);
  8. Chair, Graduate Programs Committee;
  9. Chair, Graduate Academic Affairs Committee.
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2.2.2. Responsibilities of the Executive Committee

  1. to recommend new, revised and deleted programs to the Academic Programs Committee of University Council and report these recommendations at the next meeting of Graduate Council;
  2. to receive and report to Graduate Council reports from all standing committees;
  3. to recommend the criteria for appointment of Adjunct Professors and Professional Affiliates to the Graduate Council and to resolve appointments in dispute;
  4. to examine and report to Graduate Council on all policy issues;
  5. to propose agendas for the Graduate Council;
  6. to recommend to the Graduate Programs Committee, initiatives to strengthen graduate programs;
  7. to recommend to the Graduate Academic Affairs Committee, initiatives to improve the experience of graduate students;
  8. to review Canadian and International admission standards of the College as needed;
  9. to coordinate graduate program reviews;
  10. to establish and disband sub-committees and ad hoc committees and revise their terms of reference as necessary;
  11. to report regularly to the Graduate Council;
  12. to act on behalf of the Graduate Council during the summer months and to report to Graduate Council all actions taken in that capacity at the first meeting of Graduate Council.
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2.3. Awards Committee

The Awards Committee shall be a standing committee of Graduate Council.

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2.3.1. Membership of the Awards Committee

  1. Four (4) members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair;
  2. Three (3) members of Graduate Faculty;
  3. One (1) GSA representative;
  4. Dean, College of Graduate Studies & Research;
  5. Associate Dean, College of Graduate Studies & Research.
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2.3.2. Responsibilities of the Awards Committee

  1. to propose policy for scholarships, awards and honors, subject to review by the Graduate Council;
  2. to establish procedures for awards and honors;
  3. to establish such ad hoc committees as necessary for awards of bursaries, scholarships  and prizes of the College of Graduate Studies & Research;
  4. to accept applications and nominations for NSERC, SSHRC, CIHR, UGS, and other major awards, allocate available awards and take appropriate action;
  5. to assist the Dean and Associate Dean in advocating enhancement of graduate student funding;
  6. to provide an Annual General Report to Graduate Faculty.
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2.4. Nominations Committee

The Nominations Committee shall be a standing committee of Graduate Council.

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2.4.1. Membership of the Nominations Committee

  1. Five (5) members of Graduate Council selected from the Graduate Chairs and Members at Large components selected by Graduate Council or, failing such selections, to be named by the Dean or Associate Dean from Faculty at large; one member, elected by the Committee at the first meeting each year, shall serve as Chair;
  2. Dean, College of Graduate Studies & Research;
  3. Associate Dean, College of Graduate Studies & Research.
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2.4.2. Responsibilities of the Nominations Committee

  1. to prepare a slate of nominees for the positions of Members at Large on Graduate Council;
  2. to nominate persons for positions on Council Committees, ad hoc Committees and standing Sub-Committees of the Executive that are not ex-officio or otherwise named by a participating unit of that sub-committee;
  3. to call in a timely way for nominations/volunteers to facilitate filling memberships as required;
  4. to provide an Annual General Report to Graduate Faculty.
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2.5. Equity and International Committee

The Equity and International Committee shall be a standing committee of Graduate Council.

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2.5.1. Membership of the Equity and International Committee

  1. Seven (7) Graduate Faculty members elected by Graduate Council representing the broad diversity groups; one member, elected by the Committee at the first meeting each year, shall serve as Chair;
  2. One (1) representative of the College of Graduate Studies & Research staff;
  3. Manager, International Student and Study Abroad Centre
  4. 1 GSA representative;
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2.5.2. Responsibilities of the Equity and International Committee

  1. Promote, and provide a forum for the exchange of information and ideas regarding the development of a diverse student body in graduate education among faculty, students, administrators, and staff.
  2. Support the goals of the institution and the CGSR of achieving a more diverse graduate student population by providing information and advice on new initiatives and policy development.
  3. Provide information to the CGSR on internationalization, diversity and education equity to facilitate development of appropriate action plans and strategies for increased internationalization and diversity.
  4. Recommend recruitment initiatives for international, Aboriginal, and other graduate students from designated equity groups to graduate programs at the U of S.
  5. Collaborate with the Office of Research Services, Colleges and other units in promoting and encouraging interaction between students and faculty within this university, with others at both Canadian and international institutions, in conducting research and developing educational opportunities for the furthering of internationalization and diversity goals.
  6. Assist the respective administrative units in the provision of services to international Aboriginal, and other graduate students from designated equity groups and in the development of cross cultural understanding.
  7. Prepare an Annual Report for the Executive Committee.
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2.6. Graduate Academic Affairs Committee

The Graduate Academic Affairs Committee is a Standing Sub-Committee of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.6.1. Membership of the Graduate Academic Affairs Committee

  1. Five (5)  members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair; members should represent a balance of disciplinary expertise represented at the University of Saskatchewan;
  2. Three (3) members of Graduate Faculty;
  3. One (1) GSA representative;
  4. Dean, College of Graduate Studies & Research;
  5. Associate Dean, College of Graduate Studies & Research.
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2.6.2. Responsibilities of the Graduate Academic Affairs Committee

  1. to recommend to the Executive Committee any policy changes relevant to management of individual graduate student programs;
  2. to recommend to the Executive Committee any policy changes with respect to admissions to graduate programs;
  3. to consider and, where appropriate, approve minor curricular changes to graduate courses;
  4. to review and approve, if appropriate, all recommendations for the Admission of, and the Program of Studies for, Special Case Master’s and Special Case Doctoral  Programs;
  5. to act on admission appeals by individual students or by academic units in accordance with CGSR admission and appeal policy and procedures;
  6. to approve individual Special-Case student transfers from Master’s to Ph.D. programs;
  7. to review progress reports for Special Case Master’s and Special Case Ph.D. students;
  8. to review and, if appropriate, recommend approval of new courses, modifications to existing courses, and deletions of existing courses so that these may be considered within the Course Challenge process;
  9. to act on appeals and grievances that affect graduate students and to establish appropriate procedures to do so;
  10. to act on matters referred to it by the Executive Committee;
  11. to name members to ad hoc sub-committees as may be required from time to time to handle academic matters relevant to individual graduate student programs;
  12. to prepare an Annual General Report to Graduate Faculty;
  13. to delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Academic Affairs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Academic Affairs Committee;
  14. to review its own terms of reference as necessary.
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2.7. Graduate Programs Committee

The Graduate Programs Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.7.1. Membership of the Graduate Programs Committee

  1. Five (5)  members of Graduate Council selected from the Graduate Chairs and Members at Large components; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair; members should represent a balance of disciplinary expertise represented at the University of Saskatchewan;
  2. Three (3) members of Graduate Faculty;
  3. One (1) GSA representative;
  4. Dean, College of Graduate Studies & Research;
  5. Associate Dean, College of Graduate Studies & Research.
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2.7.2. Responsibilities of the Graduate Programs Committee

  1. to recommend to the Executive Committee any policy changes for the improvement of graduate programs;
  2. as part of significant programmatic changes, to review and if appropriate recommend to the Executive Committee course changes (additions, deletions and modifications), program deletions, changes in program requirements and proposals for new programs;
  3. to review and, where appropriate, approve changes to a program’s list of restricted electives and changes to internal partitions of the admission quota, where all affected parties agree:
  4. to name members to ad hoc sub-committees as may be required from time to time to handle academic matters relevant to graduate programs;
  5. to act on matters referred to it by the Executive Committee;
  6. to prepare an Annual General Report to  Graduate Faculty;
  7. to delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Programs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Programs Committee;
  8. to review its own terms of reference as necessary.
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2.8. Interdisciplinary Committee

The Interdisciplinary Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.8.1. Membership of the Interdisciplinary Committee

  1. Six (6) Graduate Faculty members; one of these members, elected by the Committee at the first meeting each year, shall serve as Chair;
  2. One (1) GSA representative;
  3. Dean, College of Graduate Studies & Research;
  4. Associate Dean, College of Graduate Studies & Research.
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2.8.2. Responsibilities of the Interdisciplinary Committee

  1. To develop guidelines and to establish academic requirements and procedures which would allow graduate students to put in place a program of studies and their particular Advisory Committee;
  2. To serve as Graduate Affairs Committee and to receive reports from Advisory Committees for individual interdisciplinary students, and to recommend interdisciplinary students for University of Saskatchewan financial support;
  3. To develop guidelines and to establish academic requirements and procedures which would allow academic units to develop interdisciplinary programs of study;
  4. To review the academic and administrative quality of existing interdisciplinary programs;
  5. To foster liaison and cooperation among academic and administrative units involved in graduate interdisciplinary activity;
  6. To encourage recognition of interdisciplinary activity;
  7. To report to the College of Graduate Studies & Research Executive and the Graduate Council no less frequently than once a year;
  8. to prepare an Annual General Report to  Graduate Faculty;
  9. To review its own terms of reference as necessary.
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2.9. Earned D.Litt. Committee

The Earned D.Litt. Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.9.1. Membership of the Earned D.Litt Committee

  1. Three (3) members of Faculty, from three different departments in which an Earned D.Litt. could appropriately be offered. Committee members will be elected on staggered terms for three years by Faculty; a second consecutive membership on the D.Litt. Committee is not foreseen.
  2. Vice-President Research (or designate)
  3. Dean, College of Graduate Studies & Research, who will Chair the Committee
  4. A graduate student in an appropriate discipline chosen by the Graduate Students’ Association.
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2.9.2. Responsibilities of the Earned D.Litt. Committee

  1. To work collaboratively with the Earned D.Sc. Committee and to recommend to the Executive policy regarding the Earned D.Litt. degree and/or changes in published procedures and criteria for the award.
  2. To receive or solicit applications/nominations for the Earned D.Litt. degree.
  3. To obtain all necessary information on each candidate.
  4. To recommend to the Executive Committee where appropriate, that the Earned D.Litt. degree be awarded.
  5. To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.
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2.10. Earned D.Sc. Committee

The Earned D.Sc. Committee is a Standing Sub-Committees of the Executive. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

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2.10.1. Membership of the Earned D.Sc. Committee

  1. Three (3) members of Faculty, from three different departments in which an Earned D.Sc. could appropriately be offered. Committee members will be elected on staggered terms for three years by Faculty.
  2. Vice-President Research  (or designate)
  3. The Dean, College of Graduate Studies & Research, who will Chair the Committee
  4. A graduate student in an appropriate program chosen by the Graduate Students’ Association.
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2.10.2. Responsibilities of the Earned D.Sc. Committee

  1. To work collaboratively with the Earned D.Litt. Committee to recommend to the Executive policy regarding the Earned D.Sc. degree and/or changes in published procedures and criteria for the award.
  2. To receive or solicit applications/nominations for the Earned D.Sc. degree.
  3. To obtain all necessary information on each candidate.
  4. To recommend to the Executive Committee where appropriate, that the Earned D.Sc. degree be awarded.
  5. To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.
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