4.i Final Reporting Letter - Category 2
October 10, 2012
Dear Doctor *:
RE: Practice Enhancement Program – Assessment Final Report
The Practice Enhancement Program Committee has completed the assessment
of your practice by carefully reviewing the returned Patient Questionnaires, your
Physician Pre-Visit Questionnaire, the Physical Facilities & Practice Organization
Questionnaire (Q4) and a summary report from the Medical Office Assessment
Form, which was prepared by the Assessor who visited your office. The Final Report
from the PEP Committee and a copy of the Facilities Report accompany this letter.
You have been given a Category 2 rating as a result of your practice assessment.
As you may be aware, Category 2 means that some deficiencies have been noted in
your practice and that a follow up visit is required.
The Final Report contains requirements that we feel are essential to safe and
effective medical practice. These essential recommendations are identified below
and we will arrange a follow-up visit with you after six month’s time to monitor their
implementation. Recommendations like these have improved efficiency, safety,
or patient care in other physicians’ practices. The list of recommendations is not
intended to be critical, but rather, helpful.
• List Recommendations here
A Resource List is enclosed which outlines a variety of practice enhancement
information available through the PEP office. Please contact us if you wish copies of
the resource materials or visit our website to access the information. We have also
enclosed some specific resource examples which may be of interest to you.
If we can be of assistance to you in trying to correct deficiencies and achieve
improvement in the quality of your practice then we would, of course, be more than
willing to do so. Although the results of this assessment of your practice will no
doubt be disappointing to you, the Practice Enhancement Program Committee does
hope that on reflection, you will find the identification of problems and suggestions
for improvement to be of value. It is one of the principles of the Practice
Enhancement Program that virtually all physicians really want to do a good job and
that all of us can improve our practices.