Travel and Expense Management
The university is in the process of introducing a seamless online travel booking and expense management tool to reduce paper waste, increase efficiencies and enhance buying power. The university has selected UNIGLOBE as its preferred travel provider and the online travel booking and expense management tool is being provided and supported by Concur Technologies Inc.
One-time startup costs are estimated to be about $450,000, of which $250,000 is funded by the Financial Services Division and $200,000 is funded from the university's operating budget. Additionally, there will be about $100,000 per year in new operating costs, but savings through improved rates for airfare, hotels and booking fee charges are anticipated to be $700,000 per year.
Starting in April 2013, U of S faculty and staff were able to make their travel bookings through UNIGLOBE, benefiting from a preferred travel agency fee of $29 compared to typical fees ranging from $60-70. Due to the time needed to tailor the system to university processes and to help familiarize employees with its use, the online tools are being piloted in June 2013. Starting in the fall of 2013, the travel and expense management tools will be rolled out gradually, with training, to the entire campus community with completion expected by about April 2014.