Understanding our workforce

The University of Saskatchewan, as one of our province’s largest employers, has over 7,700 employees (based on headcount, which translates to about 5,500 full-time equivalent employees [FTEs]1), located in 17 colleges/schools and numerous administrative support units. About 3,500 of these FTEs are supported by the university’s operating budget. The remaining FTEs are funded by revenues outside the operating budget, such as research grants, restricted clinical funding and ancillary activities like residences and bookstore. Regardless of the location or role of each of our employees, everyone plays a part in the university’s overall mandate –ensuring our students and faculty are successful in the fulfillment of the teaching and research mission of the University of Saskatchewan.

Our colleges and schools are staffed with faculty, administrative and support staff that are focused on delivering teaching, undertaking research and supporting those activities. Senior college administrators, including deans/executive directors, vice-deans and associate deans, are charged with providing leadership within our colleges and schools. Specific duties are spelled out in the University of Saskatchewan Act (1995).

Our administrative units are comprised of professional and para-professional staff who provide support to students, colleges and schools in broad and diverse areas ranging from student counseling, student registration, fundraising, finance and accounting, payments and procurement, human resource services, communications and information technology support. These administrative units also provide general support to the overall institution in areas such as maintenance of buildings and grounds, institution-wide systems such as the university financial system, institutional planning and budgeting, government and alumni relations, and compliance with regulatory and reporting requirements. The composition of our administrative units vary based on their support role, with departments such as financial services, human resources and information and communication technology largely comprised of professional staff, whereas units such as facilities management and consumer services are comprised largely of specialized professional and para-professional support staff. These units are typically led by the associate vice-presidents. Overall leadership for the University of Saskatchewan is vested in the president with specific duties spelled out in the University of Saskatchewan Act (1995). The president is supported in this endeavor by the vice-presidents, vice-provosts, associate vice-presidents, executive directors and deans.  

It is important to note that the information provided below has been secured through different sources to provide the most relevant information to understand our workforce. In each case, the data will indicate the source, whether staff positions are funded by the operating budget or through all budgets, and whether the numbers are based on staff headcount (all individuals employed by the university) or by full-time equivalent (FTE) (the full-time positions all staff would equate to).


1 For example, if you have 5 people working half time, you would have a headcount of 5 but the FTE would be 2.5. Also, FTEs are annualized, meaning if one person works full time for six months the headcount is 1, but the FTE is 0.5.

What types of employees work on campus?

Based on 2012/13 data and looking only at FTEs supported by the operating budget, 31 percent of our staff are faculty, 30 percent are support staff, 27 percent are administrative and professional staff, 10 percent are other instructional and students and 2.2 per cent are senior administration (which breaks down to 1.7 per cent in the colleges and schools, and 0.5 per cent in administrative units).

Employee numbers supported by the operating budget (based on FTE) by type

 Employee numbers supported by the operating budget (FTE) by type

Source: 2012/13 Detailed Operating Budget

Support staff are located in colleges/schools as well as administrative units. They includes custodial and grounds personnel, maintenance trades, laboratory/dental/animal/clinical technicians, library assistants, campus safety officers and clerical staff.

Administrative and professional staff are also located in colleges/schools and administrative units. They include administrative professionals such as accountants and information technology specialists, student counselors, student central officers, and lab and program coordinators.

When looking at staff paid through all university budgets, our senior administrative staff complement for 2012/13 consists of 77 employees, or 1 per cent of our total employee headcount, with 58 of these individuals located in the colleges or schools as deans/executive directors, vice-deans and associate deans, and 19 located in administrative units including the president, vice-presidents, vice-provosts and associate vice-presidents, university secretary and university auditor.

What percentage of the operating budget is directed to compensation of each staff type?

When looking at 2012/13 compensation (salary and benefits) for staff supported by the operating budget, approximately 35 per cent of the operating budget is directed at faculty, 33 per cent to non-academic staff (20 per cent to administrative and professional and 13 per cent to support) and 3 per cent to other instructional (with the remaining 25 per cent directed to non-salary expenses). Our senior administrative staff receives slightly less than 4 per cent of the operating budget and of that, 3 per cent directed at those in the colleges and schools and 1 per cent directed at those in administrative units. Compensation ranges for the various employee groups can be viewed on the Human Resources Division website.

 Salary and benefits by staff type (as a percentage of operating budget)
2012/13 Detailed Operating Budget

Salary and benefits by staff type  

Source: 2012/13 Detailed Operating Budget

Where are our employees located?

Based on their role, our employees are located in either a college/school or an administrative unit. Looking at our total workforce for the university paid from all budgets of about 5,500 FTEs for the time period of May 1, 2011 to April 30, 2012, approximately 67 per cent of our total workforce is located in a college or school and 33 per cent of our total workforce is located in an administrative unit. The graph below shows our various employee groups and indicates the percentage of each group located in colleges/schools and administrative units.

Employee location (college/school or administrative unit) by employee type
2011/2012 Activity (May 1, 2011 to April 30, 2012)

Employee location

Source: University Data Warehouse: 2011/12 fiscal year

Of our top 10 employing units, five are academic units (including four of the top five) and five are administrative units. Our top employing units, in order, are College of Medicine, College of Arts and Science, Facilities Management Division (FMD), College of Agriculture and Bioresources, Western College of Veterinary Medicine (WCVM), College of Engineering, Office of the Vice-President Research, Consumer Services Division (CSD), Information and Communications Technology (ICT), and Student and Enrolment Services Division (SESD). Employee FTE totals are outlined in the table below. 

Top 10 employing units
2011/2012 Activity (May 1, 2011 to April 30, 2012)

Staff type

Medicine

Arts and Science

FMD

AgBio

WCVM

Administrative

73.7

86.1

93.6

31.8

37.9

Faculty

253.0

315.5

 

78.0

75.5

Research

187.3

125.6

 

258.3

39.3

Senior Admin

10.3

7.2

1.0

2.8

3.0

Sessional Lecturers

1.1

35.6

 

2.1

0.4

Support

197.1

76.4

373.7

37.3

112.9

Other

18.6

77.4

0.6

6.4

53.0

Residents and Internes

376.4

 

 

 

 

Total employee count

1117.5

723.8

468.9

416.7

322.0

 

Staff type

Engineering

VP Research1

CSD

ICT

SESD

Administrative

29.8

68.9

23.1

162.3

105.9

Faculty

80.6

8.6

 

 

0.5

Research

99.6

111.0

 

 

 

Senior Admin

4.2

5.0

 

1.8

1.0

Sessional Lecturers

3.2

0.1

 

 

 

Support

35.0

17.5

161.5

21.2

38.3

Other

21.0

1.7

9.5

1.0

2.4

Residents and Internes

 

 

 

 

 

Total employee count

273.4

212.8

194.1

186.3

148.1


1 VP Research data includes units such as VIDO/InterVac, Toxicology Centre and the Global Institute for Water Security

Has there been administrative growth on campus?

The diagram below depicts the growth in administrative and professional staff over the past 12 years at the University of Saskatchewan. The diagram is annualized over the fiscal year and includes the total complement of FTEs for the university (not just the operating budget). It is important to note that there have been some internal transfers within these different areas over time due to various reasons, mainly related to scope re-classifications.

Employee FTE by staff type

 Employee FTE by staff type

Source: University Data Warehouse, annualized over the fiscal year

The planning parameters for the colleges, schools and administrative units arising from the Provost’s Committee on Integrated Planning (PCIP) and Unit Plans Review Committee (UPRC) review of plans leading up to the approval of Promise and Potential, the university’s third integrated plan, signaled the need for a comprehensive assessment of the current workforce in all of the planning entities. Consequently, the workforce planning project, under the Operating Budget Adjustments process, was initiated. Over this planning cycle, workforce planning will provide a comprehensive look at the staff positions within the colleges, schools and administrative units and Promise and Potential will support the development of a University of Saskatchewan people plan. This is one step in an overall review of positions within the university, and together with TransformUS, the university’s program prioritization initiative, the university will have a much better understanding of the nature and type of positions required for the foreseeable future.

For more information on workforce planning, or to submit your ideas, questions or suggestions, see www.usask.ca/finances.

For the planning parameters for colleges, schools and units, see www.usask.ca/plan (nsid protected).