University of Saskatchewan

Financial Services (FS)

Fund Hierarchy

The university follows an accounting method that breaks its financial reporting into three broad categories of funds: General Fund, Restricted Fund and Endowment Fund.  All of the over 15,000 university funds eventually roll up into one of these categories with a number of levels of aggregation in between.

A summary of the key roll-up levels are provided to assist in understanding reports and the way information is aggregated.  Where there is a code associated with these activities that code is reflected in parenthesis behind the fund summary level.

Fund hierarchy illustration showing the three main branches of the university fund structure: general, restricted and endowment.

General Fund

The General Fund includes the operating and ancillary activities of the university.  These activities represent the unrestricted and internally restricted activities of the university.  As a rule, the General Fund does not usually include activity for which there are externally placed restrictions on the funding.

Operating Fund (10)

The Operating Fund includes the primary teaching, administration and academic activities of the institution.  These usually reflect the teaching aspect of the university's core mission.  Within the Operating Fund there are a number of other commonly reflected levels of information that are often provided.  The funds have a hierarchy represented below.

Illustration of the operating fund hierarchy.
  • Utilities
  • Benefits
  • Legal & Other Admin
  • Operating Grant
  • Tuition
  • College & Admin Budgets
  • Prof. Allowance Accounts
  • Medicine Accreditation
  • Infrastructure Maintenance
  • Reserves and Appropriations
  • Campus Recreation
  • Clinical Services Fund
  • VTH
  • Dental Clinic
  • Indirect Cost of Research
  • Student Health
  • VIDO
  • Pension Plans
  • LTD Plans
  • Continuing Professional Education
  • Kinesiology Community Programs
  • Centre for Continuing & Distance Education
  • Clinical Practice Plan
  • Campus Computer Store
  • Facilities Management
  • Northern Medical Services
  • Conference Accounts
  • Donation Accounts
  • Special Projects

Under the Operating Fund are fund types represented in the chart above.  Beneath the fund types are further groupings known as Fund Predecessors.  Fund types are reflected at the first level and are numbered with one and a letter.  Fund predecessors are shown with three digit fund codes.  A list of the Operating Fund fund types and the first level of Fund Predecessors are listed below.

Ancillary Fund (20)

The ancillary fund reflects commercial activities of the organization, such as the bookstore, real estate and the sale of utilities.

Restricted Fund

The Restricted Fund includes activities of the university where restrictions on the use of funding have been set by external entities or internal decisions of the university.  While there is allowance for the internal restriction of the resources, within each of the restricted categories, funds are restricted to specific purposes.

Student Financial Aid Fund (30)

The Student Financial Aid Fund reflects resources that have been directed toward financial support of students through scholarships, bursaries, loans, awards and prizes.

Research Fund (40)

The Research Fund reflects resources dedicated to research activities at the university.  These may be resources from external sponsors or funding reallocated from other university sources.

Capital Fund (80)

The Capital Fund reflects the resources dedicated to the building, equipment and other physical assets of the university.  Repair and maintenance activity that does not meet the accounting requirements for capitalization are not recorded in this fund, but are captured within the Operating Fund.  The majority of the activity reflected in the Capital Fund is associated with the Facilities Management organization, and would not be reflected in a college or unit's information.

Endowment Fund (60)

The Endowment Fund is the third major category of funds.  Endowments reflect contributions where the contribution is not available for expenditure, but the university may spend all or a portion of investment earnings in accordance with the university's spending policy.  Three categories of endowments are identified relating to the nature of the restrictions placed upon them.  Permanent endowments reflect contributions where an external donor has placed restrictions on the spending of the contribution.  Term endowments are generally provided by external donors and the university is restricted from spending the contribution for a specified period of time, after which the university may review the treatment of that contribution.  Internally restricted endowments reflect resources where the university and the Board of Governors have allocated some internally resources to an endowment and have placed restrictions on the use of the originally allocated resources.