University of Saskatchewan

Financial Services Division (FSD)

Buying Goods & Services

The university requires a diverse range of goods and services to carry out its activities - teaching, research, manufacturing and retail operations.  This section includes information about policy and guidelines, how to buy the goods and services you need, contracts and internal services that can be used, and the policies and regulations that may affect the purchase.

Contact for further information:

Purchasing Services
Tel: (306) 966-6704
Email: purchasing.services@usask.ca

Reference Guide

Methods below can be used for: Purchases Less Than $5,000.00Purchases Between $5,000.00 - $50,000.00Purchases Over $50,000.00
Internal Campus Services Yes Yes Yes
Procurement Card (PCard) Yes No No
Purchase Order (PO) Yes, when required Yes Yes
Standing Order (SO) Yes, exception only  Yes, exception only  Yes, exception only 
Contracted Suppliers Yes Yes Yes
Competitive Bids No Yes Yes
Contract Templates Yes No No
Internal Approvals Yes Yes Yes
Regulatory Requirements Yes Yes Yes
Granting Agency Requirements Yes Yes Yes

Documents

VersionsDocument NameHelp
Standing Order Information Session Presentation  
Standing Order Changes - Highlights of Significant Changes  
How to Buy Goods & Services Presentation  

Procurement Card (PCard)

A buying tool that authorized individuals are encouraged to use for the purchase of goods for university business up to a value of $5,000 Canadian (CAD), taxes included.

Documents

VersionsDocument NameHelp
Courier Account Set-up Information  
Procurement Card (PCARD) Guidelines  
Shipping to Canada Instructions fo Credit Card Purchases  
Procurement Card (PCard) Application Form  
Procurement Card (PCard) Cardholder Change Request Form  
Procurement Card (PCard) Dispute Form  
Procurement Card (PCard) Fax Order Form  
Procurement Card (PCard) Purchase Log Form  
Procurement Card (PCard) Supplier Referral Form  
Electrical Equipment Certification  

Links

Purchase Requisition (UniFi)

An electronic form in the UniFi system that enables authorized individuals to request the purchase of goods and/or services using a purchase order or standing order.  The standing order is used for multiple orders from the same supplier over a fiscal year.  A competitive bid process and/or a contract may form part of the procurement process.

Documents

VersionsDocument NameHelp
Single Source Procurement Justification form  
Exception Standing Order Confirmation of Receipt of Goods Form  

Contracts & Contract Templates

Contract for Services Less Than $5,000.00

VersionsDocument NameHelp
Agreement for Services Valued Up To $5,000.00 CAD - Template V.B.2.11.09
Signing Delegation Memorandum - Template V.B.2.11.09
Employment vs. Contracted Services Questionnaire  

Links