Agreement on
Internal Trade (AIT)
An
agreement between the federal, provincial, and territorial governments to
reduce and eliminate barriers to the free movement of persons, goods, services,
and investment within Canada and to establish an open, efficient, and stable
domestic market. Annex 502.4 covers the
procurement of goods and services and is applicable to municipalities, academic
institutions, school boards and healthcare.
Administrative
Monetary Penalty System (AMPS)
A
federal government penalty system used to enforce compliance with Customs
legislation.
Bill of Lading
Describes
the contents of a shipment and is a receipt from the carrier of the goods (the
freight or courier company). It provides
proof that a shipment was made and is evidence of ownership.
Commodity
Goods
or services.
Competitive
Bid Process
A
process that enables companies to provide solutions and/or required commodities
or services within a competition. The
process may be a Request for Information (RFI), Request for Proposal (RFP), Request
for Tender (RFT) or Request for Quotation (RFQ). The process is used to determine sources,
options, and specifications of the commodity, as well as to select a supplier
or service provider, and the terms and conditions of the procurement.
Contract
A
legal document that defines the terms and conditions governing the procurement
of goods and/or services.
Customs
Legislation
that governs the flow of persons and goods, including animals and plants, to
and from Canada.
The Canada Border Services Agency (CBSA)
is the federal government agency responsible for assessing, collecting duties,
taxes and fees on imported goods and services.
Customs
Brokerage
A
service provided by a licensed company who is assigned power of attorney to
clear customs shipments, prepare customs documentation, and pay all duties and
taxes for imports and exports of goods and/or services, on behalf of the university.
Duty
A
federal tax levied on some imported goods and services.
Expediting or
Follow-up
The
follow-up with suppliers to ensure that delivery timelines or schedules are
met. Also used to handle problems
associated with purchase order reconciliation.
Exports
Goods
and/or services shipped to destinations outside Canada.
Free Domicile
A
delivery term that means the shipper pays all taxes and duty.
Imports
Goods
and/or services shipped into Canada.
Incoterms
A
set of international rules for the interpretation of the most commonly used
trade terms in foreign trade of tangible goods.
The rules determine who owns the goods in transit and who is responsible
for clearing the goods for export or import e.g.FCA, FOB, CIF, etc.
Life Cycle Costs
The costs incurred throughout a product's life cycle ("cradle to grave") including development, resource extraction, manufacturing, transportation, distribution, operations, maintenance, energy requirements, emissions, recycling and waste disposal.
North American
Free Trade Agreement (NAFTA)
An
agreement whereby Canada,
the United States and Mexico agreed
to provide suppliers with equal opportunity to compete for contracts involving
specified classes of goods and services.
Packing Slip
Information
prepared by the supplier about the contents of a shipment.
Procurement
Card (PCard)
A
corporate credit card used for small dollar purchases.
Purchase Order
(PO)
A
simplified form of a contract between the supplier and the University of Saskatchewan.
Purchase Order
Acknowledgement
Confirmation
from the supplier of receipt of a purchase order and the goods and/or services
described on the purchase order.
Purchase
Requisition (PR)
An
on-line document UniFi (the university's financial system), which provides an
authorized requisitioner to request a competitive bid process or procurement goods
and services.
Receiving Report
An
on-line document in UniFi (the university's financial system), which enables
the requisitioner to confirm the receipt of the goods and/or services ordered.
Returned
Material Authorization (RMA) or Returned Goods Authorization (RGA)
The
number provided by the supplier to authorize the return of goods.
Supplier or Vendor
A
company who supplies goods and/or services to the university.
Terms and/or
Conditions
The
legalities that govern the procurement of a good and/or service.
Total
Cost of Ownership
The purchase price plus costs of operation, maintenance and recycling/disposal.
The university's financial system.
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