Shipments To Mexico And Countries Outside North America
Goods valued less than $2,000.00 Canadian
Complete
an Export Invoice/Declaration form by
following the Instructions for Completing
an Export Invoice for Customs Clearance.
This Export Invoice/Declaration
serves as an export document.
Address
the parcel for direct delivery to the consignee (final destination).
Call a University of Saskatchewan contracted courier for
parcel pickup.
Indicate
on the courier waybill that the air courier will handle the customs clearance
on behalf of the university.
Goods valued more than $2,000.00 Canadian as
well as Controlled, Regulated and Restricted Goods
Complete
an Export Invoice/Declaration form by
following the Instructions for Completing
an Export Invoice for Customs Clearance.
This Export Invoice/Declaration
serves as an export document.
A B13A
form will also be required and can be completed by the university's contracted
customs broker - Thompson, Ahern & Co. Ltd. (TACO).
Provide
all pertinent information to TACO by fax
or email. A copy of the registered B13A
form will be sent to you. This form MUST
BE SENT WITH THE SHIPMENT.
Address
the parcel for direct delivery to the consignee (final destination).
Call a University of Saskatchewan contracted courier for
parcel pickup.
Indicate
on the courier waybill that the air courier will handle the customs clearance
on behalf of the university.
Shipments To U.S. Destinations
Complete
an Export Invoice/Declaration form by
following the Instructions for Completing
an Export Invoice for Customs Clearance.
This Export Invoice/Declaration
serves as an export document.
Include
a copy of the Export Invoice/Declaration
inside the parcel for the supplier's use.
Address
the parcel for direct delivery to the consignee (final destination).
Attach
a copy of the Export Invoice/Declaration
to the parcel in an envelope addressed "Customs Documentation".
Call a University of Saskatchewan contracted courier for
parcel pickup.
If the
shipment is too large to be shipped by courier, contact Purchasing Services for
truck carrier information. Indicate on
the Export Invoice/Declaration and
bill of lading that Thompson, Ahern & Co. Ltd. is responsible for the customs
clearance.
Instructions For Completing An Export Invoice / Declaration For Customs Clearance
Download a copy of the Export Invoice /
Declaration below or complete
the form on-line.
Complete the invoice using the following
directions. Please note that the fields
indicated below must be completed:
DATE OF
EXPORT: Indicate the date the parcel is being shipped.
EXPORT
REFERENCE: Indicate purchase order number and/or a
Returned Material Authorization (RMA) number (if required by the supplier) for
the goods being returned. The RMA number
should also be clearly marked by on the parcel label. An authorized contact name may be used in
place of an RMA if deemed acceptable by the supplier.
EXPORTER/SHIPPER: Department's
name and address as well as the applicable CFOAPAL number.
CONSIGNEE: Name and
address of consignee (destination of goods).
IRS NUMBER: The
consignee's Internal Revenue Service (IRS) number, also referred to as an
Export Identification Number or EIN. If this number is not included on the form,
U.S.
Customs will hold your shipment and charge interest on duty and taxes, if
applicable, until the number is received.
COUNTRY
ORIGIN OF GOODS: Indicate the country of origin (where goods
were manufactured). This is the country
where the main components were manufactured, NOT the country where the goods
were ordered from.
CURRENCY: Indicate
currency used for the stated value of goods.
DUTY/BROKERAGE
FOR ACCOUNT OF: Check the appropriate box. If brokerage/duty is the responsibility of
the university, check the first box and if the responsibility of the consignee,
check the second box, or indicate other.
PARTIES TO
THIS TRANSACTION: Check "unrelated".
COURIER/TRANSPORT
COMPANY: Indicate name of company and waybill number.
QUANTITY: Indicate
number of each item being shipped.
DESCRIPTION
OF GOODS: Indicate the part number (if
applicable). A complete description of
the goods is required and whether or not they are being returned for warranty
or repair. Include a serial number for
the goods being exported (if applicable).
The serial number is especially important for goods that will be
returning to Canada
such as repairs.
TEN DIGIT
H.S. NUMBER: Access this information at www.cbsa-asfc.gc.ca or contact TAHOCO at phone number 1-800-471-5530. To request a tariff classification, complete the TAHOCO Tariff Classification form below.
UNIT OF
MEASURE: Indicate the number of units such as "each".
UNIT VALUE: The unit
price is required. This is defined as
"fair market value" or the "selling price".
TOTAL
VALUE: The total cost is required. If your goods are being exported for repair, state
the pre-repair value of the unit.
Calculate this figure by taking the replacement cost and subtracting the
repair cost (or estimate) to reach the value you need to declare. The value must be a reasonable amount. DO NOT
under-value the goods. Even if the
goods have no commercial value, a
value still needs to be declared. For
this type of shipment, the value should be stated as the cost of preparation
(gathering, storing, preparation for shipping, etc.) and transportation.
NUMBER
& TYPE OF PACKAGES: Include the number of packages and the type
such as box, envelope, etc.
TOTAL
WEIGHT: Total weight of all parcels being shipped.
SHIPPER
(sign and print name): Clearly print your name, date and sign the
form.
Note: Your shipment will be
assessed for duty by the Canada Border Services Agency. The amount of duty charged is determined by
several factors including: the type of
goods, the purpose for which the goods will be used, the original country of
manufacture, and any applicable trade agreements.
Forms
Online
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Document Name
Export Invoice / Declaration for Customs Clearance
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