University of Saskatchewan

Financial Services (FS)

Tri-Agency Financial Administration

Frequently Asked Questions

Question: How long should I keep supporting documentation for Tri-Agency research related expenses?
Answer: Seven years.

Reference to Tri-Agency Administrative Guidelines

For each grant, the institution and/or the grantee must keep complete and accurate records on the use of Agency funding, including verifiable audit trails with complete supporting documentation for each transaction, for a minimum of seven years. 

http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/Reporting-Rapports_eng.asp#supporting

Reference to university procedures/support/guidance

Supporting documents for research related activities are considered working papers and must be kept for a seven year time frame.

http://library.usask.ca/archives/records-management/schedules/financial-records/year-end-working-papers.php