U of S Tri-Agency Revenue

Overview of Compliance Project

• To establish lines of accountability
• To establish a level of control/compliance that meets the requirements of the granting agencies
• To identify areas for change in existing processes
• To establish a process for monitoring
• To identify areas in which training and education need to be improved
• To improve the management of Tri-Agency grants in academic units so they are consistently aware of their responsibilities
• To improve information (ie. Financial reporting) being provided to researchers

• Eliminate financial transaction audit
• Reduced site visit from 5 days to 3 days
• U of S identified as having ‘best practices’ by Tri-Agencies in the following:
  • On-line purchasing system capturing information for capitalization and tagging of assets
  • Biohazard certification process
  • Audit compliance process

Observations for Improvements

Written delegation of signing authority must be on file if anyone other than the grant holder is authorizing expenditures from the grant
http://www.usask.ca/fsd/resources/forms/delegate_signing_authority.pdf

Reimbursements to the grant holder must be authorized by their supervisor – this responsibility cannot be delegated.

• Attach conference agenda showing meals provided
• Detailed receipts must be provided rather than credit card receipts
• A separate claim form must be submitted for each trip
• Details supporting hospitality expenditures must be provided
• Alcohol is an ineligible expenditure

Salaries/stipends paid to students from all Tri-Agency funding must adhere to minimums and maximums as specified by the agency

General office supplies are ineligible expenditures as it is the responsibility of the University to provide pens, paper, etc.

Rate of Compliance

University Contacts for Further Information