University of Saskatchewan

Financial Services Division (FSD)

1. How do I get access to UniFi?
2. I need UniFi training. What is available?
3. How do I remove a user’s UniFi access? Why would I need to remove a user’s UniFi access?
4. I am new employee and qualify for an Accountable Professional Expense Fund (APEF). When can I start using my fund? (APEFs include Faculty, ASPA and Exempt groups)
5. I get a blank screen when I log into UniFi Plus. How do I fix it?
6. What is Receiving? How do I complete this form?
7. My computer is prompting me to install Java even though Java is installed. What should I do?

1. How do I get access to UniFi?

You can request access to UniFi using the UniFi Access Control Form. This form needs to be authorised by your College/ department/ unit.

On this form, your College / department / unit will specify your finance roles (Purchase Requisition, Receiving, Journal Vouchers, General Query, PCard Reconciliation and Budget Development etc) and the access to funds and orgs that you should have in UniFi.

Your UniFi access will include access to Self Service UniFi, UniFi Plus and Publisher Finance Reports. 


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2. I need UniFi training. What is available?

Training is delivered in a mixture of scheduled classes, just-in-time training over the telephone (call 966-8783) and also one-on-one / group training appointments.

The UniFi Training Manual is used extensively as a resource for training. The manual provides a step-by-step guide for all the commonly used functions in UniFi Plus and UniFi Self Service.

Ultimately, your training needs will depend on the duties you need to perform in UniFi. If you wish to discuss your training needs, please call UniFi Training & Support on 966-8783.
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3. How do I remove a user’s UniFi access? Why would I need to remove a user’s UniFi access?

UniFi access removal is not automatic and must be requested by College/ department / unit for a departing / departed staff member.  Submit a removal request using the UniFi Access Control Form. Removal requests can be future dated.

An individual's UniFi access does not carry over from department to department. If a UniFi user has a change of jobs, the former department must request for the employee's UniFi access removal. If UniFi access is required by the same employee in their new position, access can be requested, using the UniFi Access Control Form by the authorisation of their new department.

Removal is important to ensure that access to your department / unit's funds and orgs are given to the appropriate staff member only.


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4. I am new employee and qualify for an Accountable Professional Expense Fund (APEF). When can I start using my fund? (APEFs include Faculty, ASPA and Exempt groups)

Most APEFs are created and provided the appropriate allocation approximately one payroll cycle after you receive your first Payroll deposit. You will receive a letter with the fund details when your fund is ready for use. In PAWS, you will also see a new channel called "My Professional Funds" once your APEF is set up, under the Admin Services tab. Within the "My Professional Funds" channel, you can view your fund, number, balance as well as your transaction history.  No expenses may be claimed from an APEF that is not yet set up.
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5. I get a blank screen when I log into UniFi Plus. How do I fix it?

A blank screen indicates that you do not have Java or the right version of Java on your computer to run UniFi Plus. Contact your Desktop Administrator to have Java installed on your computer.  For details on system requirements, please review the Desktop Requirements.

If the problem persists, please contact UniFi Support at 966-8783.
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6. What is Receiving? How do I complete this form?

Receiving is required for all Purchase Orders (PO) before the university can pay your vendor. Receiving is submitted using UniFi Plus only and you will need to know the PO number to proceed.

A step-by-step guide on how to complete a Receiving document can be found in Section 12 of the UniFi Training Manual. If you have an invoice for the PO, please forward a copy to Payment Services once you have completed receiving. If you have questions about completing a receiving document, please contact UniFi Support on 966-8783.

If you are unable to bring up the Receiving form in UniFi Plus, this indicates that you do not have the role to perform receiving. To request access to the receiving role please submit a UniFi Access Control Form.
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7. My computer is prompting me to install Java even though Java is installed. What should I do?

This error could mean that you have other old versions of Java already installed on your machine.  For details on system requirements, please review the Desktop Requirements.

If you are comfortable, uninstall all previous versions and try the download again.  If the error message persists, contact your College or Department’s Desktop Services support person to perform a clean uninstall of Java for you.


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