New Faculty & Staff

Welcome to the University of Saskatchewan!  If you are a new faculty or staff member, it can be a challenge to find all the information you need to get started in a new environment. To help you hit the ground running, we've compiled a number of resources on this page. In addition to the resources on this page we have included links to other sections of our website and the contact information for the department that oversees the activity discussed. We encourage you to take some time to familiarize yourself with the following information.

Printable brochure:

Versions		Document Name	Help
		FSD Quick Information Brochure

Payroll Information

Payroll information page

• In addition to direct deposit of payroll, the university provides electronic access to your pay information through PAWS. Go to the Admin Services tab and look under the My Employment channel.
• Contact someone for more information at Payroll & Payment Services.

Hiring Staff

• If you will be hiring and overseeing staff, visit the Human Resources website for information on the required paperwork and processes.

Travel on University Business

Travel information page

There is a comprehensive policy with accompanying guidelines covering travel at the University of Saskatchewan. However, there are some key points provided here to get you started.

• Be sure to complete an Authority to Travel form prior to your travel. This form can also be used to direct bill travel arrangements made through an approved travel agent. By using this form to pay for travel you can avoid having to claim reimbursement or use your personal credit card.
• For costs incurred while you travel, a university travel card is available that has extended payment terms. Because this card is linked to your bank account (not a university account), you will still need to claim reimbursement when using this card, but it will help you avoid incurring interest charges before your reimbursement can be made.
• While travelling, be sure to track the costs of your meals, and familiarize yourself with the university’s per diem rates (updated annually).
• When you or someone in your office completes your travel claim for reimbursement, be sure to sign it and have it signed by your supervisor, department head or dean.
• Contact someone for more information at Payroll & Payment Services.

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		Travel Card Application
		Authority to Travel
		Travel Claim

Accountable Professional Expense Funds (APEFs)

Professional Expense information page

• Depending on the employee group to which you belong, you may be awarded Accountable Professional Expense Funds to be used for activities related to your employment.
• If so, a fund will be established with your annual allocation shortly after your appointment, and the appropriate allocations will be made on an annual basis thereafter.
• You can review your APEF transactions and available balance in the Admin Services tab on PAWS
• APEF claims are made using the Professional Expense Fund Claim form
• Contact someone for more information at Payroll & Payment Services.

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		Professional Expense Fund Claim

Quick Procurement Tips

Buying Goods & Services information page

• To make buying goods and services easier for you and for improved rates, the university negotiates contracts with a number of suppliers.
• Within the pool of contracted suppliers, some offer an electronic online ordering system that provides university rates and direct charging to you or your department’s PCard (university corporate credit card).
• The university's corporate credit card, the PCard, is available to staff and faculty at the university. Some departments centralize purchasing activities with a few individuals in the department, so you may not require your own PCard.  However, if you do require a PCard, you can apply for one and use it for a wide array of goods and services under $5,000. More details are available in the Buying Goods and Services section of our website.
• Contact someone for more information at Purchasing Services.

Versions		Document Name	Help
		Procurement Card Application
		Procurement Card User Guide

Administration of Research

Financial Administration of Research information page

• Research Services will be a first stop for any researchers looking to apply for, establish or transfer grants to the University of Saskatchewan.  Once those projects are established, Financial Reporting will oversee the financial administration of those projects.
• All invoicing and financial reporting to funders on research projects is handled by Financial Reporting.  Once you have a project established, claims, statements and financial information will be prepared by Financial Reporting for submission to the funder.
• Contact someone for more information at Financial Reporting.

Access to Financial Information

Financial Information System (UniFi) information page

• The university has a financial information system called UniFi that is used to record and report financial transactions.
• Access to the system and training are available through Financial Services.  Find additional information on UniFi and finance training opportunities on this site.
• In addition to UniFi, information is available through a number of reports found in the Publisher tool.
• For assistance, contact UniFi Support at 966-8783 or email unifisupport@usask.ca.