New Faculty & Staff
Welcome to the University of Saskatchewan! If you are a new faculty or staff member, it can be a challenge to try and find all the information you need to get started in a new environment. We know how tough it can be to find the information you're looking for when you're getting started. To help you hit the ground running, we've compiled a number of resources into one place to help you get started. In addition to the resources on this page we have included links to other sections of our website and the contact information for the department that oversees the activity discussed. We encourage you to take some time and visit the additional resources.
In addition to the resrouces here, we have a printable brochure containing useful information that you can print and keep handy.
| Versions | Document Name | Help |
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|  | FSD Quick Information Brochure |
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Payroll Information
Payroll information page
- In addition to direct deposit of payroll, the
university provides electronic access to your pay information through PAWS.
This information is available on the Admin Services tab within the My
Employment Channel.
- For contact information visit Payroll & Payment Services
Hiring Staff
- If you will be responsible for hiring and
overseeing staff, please visit the Human
Resources website for information on the required paperwork and processes.
Travel on University Business
Travel information page
There is a comprehensive policy with accompanying guidelines
covering travel at the University of Saskatchewan. However, there are some key points provided
here to get you started with any trips you may need to make.
- Be sure to complete an Authority to Travel form
prior to your travel. This form can also
be used to direct bill travel arrangements made through an approved travel
agent. By using this form to pay for
travel you can avoid having to claim reimbursement or use your personal credit
card.
- For costs incurred while you travel, a
university travel card is available that has extended payment terms. You will still need to claim reimbursement
when using this card, but will help to avoid incurring interest charges before
your reimbursement can be made.
- While travelling be sure to track the costs of
your meals, and familiarize yourself with the university’s per diem rates that
are updated annually.
- When you or someone in your office is completing
your travel claim for reimbursement, be sure to sign it and have it signed by
your supervisor, department head or dean.
- For contact information visit Payroll & Payment Services
| Versions | Document Name | Help |
|---|
| | Travel Card Application |  |
| | Authority to Travel | |
| | Travel Claim | |
Accountable Professional Expense Funds (APEFs)
Professional Expense information page
- Depending on the employee group to which you
belong, you may be awarded Accountable Professional Expense Funds to be used
for activities related to your employment.
- A fund will be established with your annual
allocation shortly after your appointment, and the appropriate allocations will
be made on an annual basis thereafter.
- You can review your APEF transactions and
available balance in the Admin Services tab on PAWS
- APEF claims are made using the Professional
Expense Fund Claim form
- For contact information visit Payroll & Payment Services
| Versions | Document Name | Help |
|---|
| | Professional Expense Fund Claim | |
Quick Procurement Tips
Buying Goods & Services information page
- To enhance the ease with which you procure goods
and services, the university negotiates contracts with a number of suppliers
for improved rates when you use these suppliers for your purchases.
- Within the pool of contracted suppliers a few of
the suppliers provide access to an electronic online ordering system that
provides university rates and direct charging to you or your department’s
procurement card.
- The university has a corporate credit card
available to staff and faculty at the university. Some departments centralize purchasing
activities with a few individuals in the department, so you may not require
your own procurement card (PCard.)
However if you do require a PCard for purchases, one can be applied for
and used for a wide array of goods and services under the $5,000
threshold. More details are available in
the buying goods and services section of our website.
- For contact information visit Purchasing Services
| Versions | Document Name | Help |
|---|
 | | Procurement Card Application |
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| | Procurement Card User Guide |
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Administration of Research
Financial Administration of Research information page
- Research Services will be a first stop for any
researchers looking to apply for, establish or transfer grants to the
University of Saskatchewan. Once those
projects are established, Financial Reporting will oversee the financial administration
of those projects.
- All invoicing and financial reporting to funders
on research projects is handled by Financial Reporting. Once you have a project established, claims,
statements and financial information will be prepared by Financial Reporting for
submission to the funder.
- For contact information visit Financial Reporting
Access to Financial Information
Financial Information System (UniFi) information page
- The university has a financial information
system called UniFi that is used to record and report financial transactions.
- Access to the system and training are available
through Financial Services. Additional
information on these are available on our website.
- In addition to information available through
UniFi, information is available through a number of reports through the
Publisher tool. A wide range of reports
are available to serve a variety of needs.
- Assistance is available by cotnacting UniFi Support at 966-8783 or emailing unifisupport@usask.ca
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