University of Saskatchewan

Financial Services (FS)

Feb 13, 2012

Notice of Pending UniFi - Standing Order Change for 2012-2013

Title: Notice of Pending UniFi – Standing Order Change for 2012-2013
From: Financial Services Division
Date: Monday, February 13, 2012

The University of Saskatchewan’s Audit Remediation project identified a significant gap in the university’s controls: the lack of evidence for receipt of goods and/or services, in the Standing Order process.  Whereas a Purchase Order accommodates confirmation of receiving for orders before payment can be made, UniFi does not have the ability for receiving to be entered for a Standing Order.

To address this gap, starting with the 2012-2013 fiscal year, purchases of goods and/or services must be made using either a PCard (if purchase is less than $5,000 and in compliance with the PCard guidelines) or by entering a requisition in UniFi to generate a Purchase Order. Both of these purchasing methods include a reconciliation process or receiving information that satisfies audit requirements.

Further details will be explained in information sessions planned for the weeks of March 5 and 12, 2012.

Please direct any questions to Purchasing Services at 966-6704.