University of Saskatchewan

Financial Services Division (FSD)

Feb 27, 2012

UniFi - Standing Order Change Information Sessions

The University of Saskatchewan’s Audit Remediation project identified a significant gap in the university’s controls: the lack of evidence for receipt of goods and/or services, in the Standing Order process.  Whereas a Purchase Order accommodates confirmation of receiving for orders before payment can be made, UniFi does not have the ability for receiving to be entered for a Standing Order.

To address this gap, starting with the 2012-2013 fiscal year, purchases of goods and/or services must be made using either a PCard (if purchase is less than $5,000 and in compliance with the PCard guidelines) or by entering a requisition in UniFi to generate a Purchase Order.  Both of these purchasing methods include a reconciliation process or receiving information that satisfies audit requirements.

Further details will be explained in information sessions scheduled on the following days:

Wednesday March 7 11:00 to noon Physics Room 129
Thursday March 8 11:00 to noon Education Room 2002
Wednesday March 14 11:00 to noon Agriculture Room 1E80

Please RSVP to fsd_avp_admin@usask.ca.  Questions can be directed to Purchasing Services at 966-6704.