Date: March 19, 2012
Subject: Additional UniFi-Standing Order Change Information Session
Due to the overwhelming number of requests we have added an additional Standing Order Change Information Session (see below for session description) on:
Thursday March 22 from 1:00 to 2:00 pm in Agriculture Room 2E25
Please RSVP to firstname.lastname@example.org
The University of Saskatchewan’s Audit Remediation project identified a significant gap in the university’s controls: the lack of evidence for receipt of goods and/or services, in the Standing Order process. Whereas a Purchase Order accommodates confirmation of receiving for orders before payment can be made, UniFi does not have the ability for receiving to be entered for a Standing Order.
To address this gap, starting with the 2012-2013 fiscal year, purchases of goods and/or services must be made using either a PCard (if purchase is less than $5,000 and in compliance with the PCard guidelines) or by entering a requisition in UniFi to generate a Purchase Order. Both of these purchasing methods include a reconciliation process or receiving information that satisfies audit requirements.
Further details will be explained in information sessions scheduled.
For more information, contact:
Purchasing Services, Financial Services Division (FSD)| 966-6704
Sent to Finance Users by Purchasing Services, Financial Services Division (FSD)