As in previous years we need to include PCard purchases during the billing period Apr 5 - May 4, 2013 in the current (2012-13) fiscal year. To faciliate the posting of these transactions we have a year-end process that creates a journal voucher to post the transaction for April 30/13 and then reverse the transaction for May 1, 2013. The process uses the CFOAPAL information entered in the PCard reconciliation system as at May 7, 2013 to create the journal voucher. The postings can be identified, as they start with a "PY" identifier rather than the usual "PJ."
To ensure accurate posting of the transaction, you will need to make any changes to the CFOAPAL prior to 4:30 pm on Monday May 6, 2013. As you may have a number of changes to make to the CFOAPAL, you can start making the changes on the transactions that have been posted. All the transactions for this billing period will be posted to the PCard reconciliation system by the morning of May 6, 2013.
After the year-end process is completed on May 7, 2013, you will again have access to the PCard process and the usual monthly process will continue.
Do not create JVs related to PY document numbers, as this is a system-generated transaction for fiscal year-end and is automatically reversed in May.
Thank you for your attention to this matter.