University of Saskatchewan

Financial Services (FS)

Guidelines & Procedures

External Audit Activity Procedure

Authority

On behalf of the university's Controller, the Associate Controller, Financial Compliance and Training (ACCT) is responsible for maintaining a record of all external audit activity, for reporting to the Audit Committee.

Purpose

The intended purpose of maintaining this record is to accumulate information concerning the nature, purpose, and timing of external audit activity for reporting to the Audit Committee. Additional information should be provided as it becomes known and should begin with a summary of any arrangements negotiated with the auditors during the initial planning of the audit.

Process

When a staff member under the Vice-President Finance and Resources becomes aware of any external audit activity within their client group, they are responsible to inform the ACCT.  The ACCT will ensure all pertinent information relating to the audit is obtained from the individual responsible for the area being audited or from the auditor.

The ACCT will ensure the pertinent information regarding the audit is captured on the "Record of External Audit Activity" form as early as possible in the planning process to facilitate coordination of the audit.  The form should be forwarded to the Controller's Office.

Upon completion of the audit, any correspondence from the auditor including the audit report will be forwarded to the ACCT who is responsible to complete the Record of External Audit Activity form.  This information is provided to the Audit Committee and will be provided on an annual basis as part of the Annual Report of the Controller's Office.

Forms

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Record of External Audit Activity