Guidelines & Procedures

Non Student Accounts Receivable Invoice

Invoice Header

• Customize invoice with your Department Name and Telephone Contact Information

Customer Information

• Enter the Client name and address

Invoice Information

• Include the Invoice Number
  • Service units need to prepare a journal voucher to debit the client's CFOAPAL and credit the unit's revenue CFOAPAL (before taxes) and credit the applicable tax CFOAPALs.
    GST CFOAPAL: 1-100052-unit's organization #-20101-unit's program #
    PST CFOAPAL: 1-100134-unit's organization #-20103-unit's program #
    • For AR clients code the CFOAPAL is as follows:
      • Chart:              1
      • Fund:               Client's fund number
      • Organization:    9000
      • Account:          Any 7xxxx account code
      • Program:          1000
      • A JS1 or JV1 journal type must be used.
    • For Chart 2 clients use the client provided CFOAPAL information, ensuring that the JV is a JS4 or JV4 journal type.
  • Use the journal voucher number as your invoice number
• Include the Customer Number
  • Requests for new client funds should be directed to fsd_nsar@usask.ca with client name, mailing address, phone, fax and contact name.
  • For AR clients use the Client's Fund number
    • All previous ‘R1' customer numbers have been replaced with a fund. To find the new number, visit the "FRS Account to UniFi Chart/Fund Mapping Tool" located at: https://pawnss.usask.ca/banprod/uofs_sys.frs_to_banner_web 
  • For Chart 2 clients include the full CFOAPAL
• Provide the Invoice Date

Billing Details

• Enter the details of the invoice and the appropriate amounts. Ensure all appropriate taxes are included.

Any questions concerning this process should be directed to Accounts Receivable (fsd_nsar@usask.ca) at 4601.

Versions		Document Name	Help
		NSAR Invoice Template