Sponsored Students (Third-Party Billing) Procedure

The university will issue an invoice on behalf of a student who is sponsored by an outside organization such as Workers Compensation or a First Nations Band as a service to students and sponsoring agencies.  To be eligible for third-party billing, sponsoring agencies must review the following information and submit a sponsorship form prior to the start of each year. If there are any changes to the sponsor or authorized coverage information during the year, a new form must be submitted.

Acceptance of third-party billing is at the discretion of the University of Saskatchewan.

Sponsorship Form

The completed sponsorship form authorizes the University of Saskatchewan to invoice the agency for tuition and related fees for the students listed in the request.

Versions		Document Name	Help
		Sponsoring Agency Form

Sponsoring Agencies must send the completed form to:

University of Saskatchewan
Student Accounts, Financial Services Division
E40 - 105 Administration Place
Saskatoon, SK., S7N 5A2

The University of Saskatchewan considers the submission of the sponsorship form to be a binding commitment for the sponsorship of the student.

Sponsorship Deadlines

	Fall Term (Sep - Dec)	Winter Term (Jan - Apr)	Spring Term (May - Jun)	Summer Term (Jul - Aug)
Sponsorship Agreement Submitted	September 1	January 1	May 1	July 1
Invoice issued	October 1	February 1	May 30	July 15
Late Payment Fees and Services Withdrawn	November 1	March 1	June 30	August 15

If a sponsorship form is not received by the start of the term, the student is responsible for:

• paying their outstanding account with the university by the payment deadline.
• receiving reimbursement from the sponsor.
• any late payment penalties assessed.

Obligations and Procedures

Third-Party Sponsors

1. The sponsoring agency must complete the University of Saskatchewan sponsorship form.
2. Sponsors are assigned a client id number which should be included on all payments and correspondence.
3. Payments must be made within 30 days of billing. If payment is not received, late payment penalties equal to 1.5% per month will be added to the next month’s billing.
4. If payment is not received within 60 days of billing, a hold will be placed on the sponsored student’s account that prevents further registration and grades or transcript release.
5. If payment is not received within 90 days of billing, sponsorships for future terms will not be accepted until the account is paid in full and the contract may be cancelled at the university’s discretion.
6. If course adjustments result in a sponsor having overpaid their account, then the sponsor may request a refund.
7. Any restrictions or contingencies on the authorization are not allowed. For example, if the sponsor requires grades, transcripts or notification of class withdrawals before paying, the university will not authorize the third-party billing. In such cases the student is responsible for paying their fees and should request reimbursement from the sponsoring agency.

Students

1. Students must not delay payment of fees in anticipation of third-party sponsorships. Any late payment fees which accrue prior to the authorization of a contract will not be cancelled. While sponsors do not typically cover late payment penalties, if they are a result of the sponsor sending in a late application, the sponsor may agree to pay the charges.
2. Students will still receive a bill if there are charges not covered by the sponsor. These remaining charges (for example, health and dental fees) must be paid by the student and are subject to late payment penalties of 1.5% per month.
3. If a student has prepaid their account and the sponsor payment results in a credit balance, then the student may request a refund from the Student Accounts Office. Amounts prepaid by credit card will be refunded back to the credit card used.
4. The student is responsible for providing additional information such as grades or transcripts to the sponsor if the sponsor requires the information.