University of Saskatchewan

Financial Services (FS)

Purchase Order General Conditions

The following Purchase Order General Conditions apply to all University of Saskatchewan purchase orders unless otherwise expressly agreed to in writing.  For the purchase of Goods, Purchase Order Supplementary Conditions for the Purchase of Goods (Supplementary Purchase Order Conditions A) along with these Purchase Order General Conditions shall also apply.  For the purchase of Services, Purchase Order Supplementary Conditions for the Purchase of Services (Supplementary Purchase Order Conditions B) along with these Purchase Order General Conditions shall also apply

1.0 By accepting this Purchase Order in writing or by delivery, supplier, or vendor, or service provider, or contractor, or individual (hereinafter Supplier) accepts all conditions herein, including Supplementary Purchase Order Conditions A and/or B, as applicable, and any addenda.  Formal objection is hereby made to any additional or different terms proposed in Supplier's acceptance.
2.0 Goods and/or services requested in this Purchase Order must comply with conditions or specifications contained herein, or sample previously submitted by Supplier, as well as all applicable laws, rules and regulations of duly constituted authorities having jurisdiction over the Supplier's activities.
3.0 This Purchase Order may not be altered or amended without written authorization by the University of Saskatchewan Purchasing Services, Financial Services Division or Logistics Management, Facilities Management Division.
4.0 This Purchase Order shall not be assigned by either party without the written consent of the other.
5.0 Legal ownership of all deliverables as described on the Purchase Order and all rights thereto will belong to the University of Saskatchewan.
6.0 This Purchase Order is subject to, and governed by, the laws of the Province of Saskatchewan and Canada.  The United Nations Convention on Contracts and the International Sale of Goods does not apply to this Purchase Order.  The courts of Saskatchewan shall have exclusive jurisdiction in the event of any dispute arising out of this Purchase Order.
7.0 Supplier shall indemnify the University of Saskatchewan for all damage suffered by the University of Saskatchewan as a result of the negligent actions or wrongful acts of the supplier, its employees, servants and/or agents.  The Supplier shall indemnify and hold harmless the University of Saskatchewan, its Board of Governors, students, employees, servants, and/or agents from all claims, demands, losses, costs, damages, actions, suits, or proceedings initiated by third parties arising from the negligence of the Supplier, its employees, servants, and/or agents.
8.0 The Supplier shall disclose any current, future or potential conflicts of interest arising in connection with the performance of this Purchase Order.  Non-disclosure may constitute sufficient cause for the University of Saskatchewan to cancel the Purchase Order.
9.0 The Supplier agrees that, during and after the term of this Purchase Order, the Supplier shall maintain in confidence and use only on behalf of the University of Saskatchewan in furtherance of the Supplier’s contractual duties and obligations, or in the enforcement of the terms of this Purchase Order, any and all information provided to the Supplier by the University of Saskatchewan or developed by the Supplier in connection with the performance of this Purchase Order.  Disclosure outside of this Purchase Order may not occur without express written agreement of both parties.
10.0 The Supplier shall not use the name of the University of Saskatchewan, its trademarks, logos or symbols for any external marketing purposes whatsoever without express written permission from the authorized representative of the University of Saskatchewan.  The University of Saskatchewan shall not use the Supplier’s name, trademarks, logos or symbols for any external marketing purposes whatsoever except with the Supplier’s prior written consent.
11.0 Invoicing and conditions of Payment:
  1. Unless otherwise stated, all monies payable by the purchaser shall be in Canadian Funds.
  2. Unless otherwise stated and provided all terms and conditions have been met, invoice payment shall be Net thirty (30) Days from receipt of the invoice or after receipt of the goods, whichever is later.
12.0 The Supplier shall meet the insurance requirements as set forth below and will provide evidence of coverage upon request.  
  1. Commercial General Liability Insurance:  With a limit of not less than TWO MILLION CANADIAN DOLLARS ($2,000,000.00 CAD) inclusive per occurrence for bodily injury (including death) and damage to property including loss of use thereof.  Such insurance shall include coverage for broad form property damage, contractual liability, completed operations, product liability and non-owned automobiles.  Such insurance shall also include the U of S as an additional insured and shall contain a cross liability clause
  2. Property Insurance:  The Supplier shall provide, maintain and pay for “all-risk” property insurance covering the full value of the Work or Project, including but not limited to any material supplied by the U of S and any existing property forming an integral part of the Work or Project, or property otherwise deemed to fall under any care, custody or control exclusion in the Supplier’s general liability policy.  Such insurance shall include the University of Saskatchewan as an additional insured and shall provide thirty (30) days prior written notice in the event of a material change or cancellation.
  3. Automobile Liability Insurance:  With a limit of not less than TWO MILLION CANADIAN DOLLARS ($2,000,000.00 CAD) for all owned, non-owned, leased or rented licensed vehicles used in the performance of the Purchase Order.
  4. Workers’ Compensation Insurance:  The Supplier shall submit evidence of WCB insurance for all of its employees that shall enter any premises of the University of Saskatchewan in the provision of the work or service
  5. Professional Liability Insurance:  With a limit of not less than ONE MILLION CANADIANDOLLARS ($1,000,000.00 CAD) inclusive per occurrence for professional or malpractice (errors and omissions) liability insurance, if applicable to the work or service.