Regulatory Requirements & Approvals

This section provides information about legislation that may affect the purchase of the goods and/or services, as well as a list of the university departments that may need to be consulted.

Federal

Information for Non-Resident Service Providers

Agreement on Internal Trade (AIT)

• MASH Sector - Annex 502.4

Agriculture & Agri-Food Canada

Canada Border Services Agency (CBSA) - customs

• Shipping to and from the University of Saskatchewan
  

Canada Revenue Agency (CRA) - tax

• Non-Consumptive Alcohol - Inventory Control Sheet
  In accordance with The Alcohol and Gaming Regulation Act, 1997, The Alcohol Control Regulations, 2002 and with Saskatchewan Liquor and Gaming Authority, a copy of the non-consumptive alcohol permit along with a non-consumptive alcohol inventory control sheet must be posted in ALL areas where the alcohol is used.
  
  The following are procedures implemented by the Canada Revenue Agency Excise Duty Office and the University of Saskatchewan:
  a)    All purchases of alcohol must be purchased through the use of Purchase Orders (NOT the Procurement Card).
  b)    The alcohol is to be kept in locked storage rooms with restricted access to the alcohol (storekeepers and personnel in the labs).   All alcohol must be labeled “Not for human consumption – for educational / scientific research purposes only”.
  c)    A record of the alcohol being disbursed is to be kept using the inventory control sheet and any applicable requisition forms.  The completed forms must be sent Purchasing Services when the container is empty. Prior to sending the inventory control sheet to Purchasing Services, units must ensure the total quantity shown on the inventory control sheet equals the total quantity purchased.  Non consumptive alcohol inventory control sheets are available on FSD’s website.
  d)    Method of disposal – All waste ethanol or ethanol mixtures must be disposed of through the University of Saskatchewan’s Waste Management Facility.  Waste ethanol must be denatured to make it unfit for human consumption.  For unused ethanol or ethanol that has not been mixed with any other solvents, this can be accomplished by mixing it with a solvent such as methanol or benzene (minimum 10% by volume).  For mixtures of solvents that contain ethanol, this can be disposed of “as is” if the non-ethanol component is a minimum of 10% by volume (any water content must be excluded from the 10% minimum).  For additional assistance, please contact the Chemical Safety and Environmental Protection Manager at 966-8512.
  
  Please forward this information to others in your area who should be made aware of the above.
  Please keep in mind that it is very important to maintain these controls and strict records for audit purposes.  Your assistance and cooperation in doing this is appreciated.

• Non-Resident Witholding Tax (NRWT)
• Purchase Order Tax Codes
  

Versions		Document Name	Help
		Non-Consumptive Alcohol - Inventory Control Sheet
		Non-Resident Withholding Tax (NRWT)

Canadian Food Inspection Agency (CFIA)

• Wood Packaging

Customs - see Canada Border Services Agency (CBSA)

Foreign Affairs and International Trade Canada (DFAIT)

Health Canada

Public Works and Government Services Canada (PWGSC)

Tax - see Canada Revenue Agency (CRA)

Transport Canada - dangerous goods

Funding Agencies

• Canadian Foundation for Innovation (CFI) (Procurement)
  • CFI Information at Research Services
• CIHR, NSERC, SSHRC and other agencies

Provincial

Forms

Online	Print	Document Name
		Electrical Equipment Certification Information
		Electrical Equipment Certification Form

Information for Non-Resident Service Providers

Saskatchewan Finance - tax

• Purchase Order Tax Codes

Saskatchewan Justice and Attorney General

• The Sale of Goods Act (PDF) - general rules that affect the formation of contracts (Procurement)

Saskatchewan Liquor and Gaming Authority - alcohol

Saskatchewan Waste Electronic Equipment Program (SWEEP)

• Disposal of Surplus Assets Policy
• Facilities Management Division - Logistics Management
• Environmental Handling Fee (EHF)
  
• Environmental Management and Protection Act - Waste Electronic Equipment Regulations
• Saskatchewan Waste Electronic Equipment Program (SWEEP)

United States

Food & Drug Administration (FDA)

• ­U.S. Bioterrorism Act and Shipping Goods to the U.S.

Versions		Document Name	Help
		FDA Prior Notice Data Form Instructions
		FDA Prior Notice Data Form

Census Bureau

• Foreign Trade Statistics

Customs and Border Protection

University

Departments

• Audiovisual equipment - Educational Media Access & Production (EMAP)
• Capital construction / purchases - Facilities Management (FMD)
• Collective agreement issues - Human Resources (HRD)
• Furniture - Facilities Management (FMD)
• Health and safety - Workplace Safety & Environmental Protection (WSEP)
• Computer systems - Information Technology Services (ITS)
• Live animals - Animal Resources Centre (ARC)
• Procurement policy & procedures - Purchasing Services
• Radioactive products - Workplace Safety & Environmental Protection (WSEP) - Radiation Safety
• Real property, licensing or leasing - Corporate Administration
• Research related issues - Research Services
• Risk assessment & insurance - Risk Management & Insurance Services
• Refrigerators / freezers - Workplace Safety & Environmental Protection (WSEP)
• Visual identity - University Advancement (UA) - Communications