Annual Milestones



DATE

ACTIVITY

RESPONSIBILITY

July 1

Schedule of reviews for the upcoming year is confirmed, and formal notification is sent to unit heads.

Dean of Graduate Studies and Research

Graduate program reviewer nomination process will commence.

Graduate program chairs

Graduate Program Review Coordinator

September 1 - 15 

Nominations for reviewers are submitted to the dean of Graduate Studies and Research.

Graduate program chairs and department heads

All of September

All reviewer nominees are contacted to determine their tentative availability.

Graduate Program Review Coordinator

October 1

Annual synthesis report of previous year’s reviews is submitted to Graduate Council and Academic Program Committee.

Dean of Graduate Studies and Research

Graduate program data is forwarded to the graduate program chair.

Institutional Planning and Assessment

Graduate Program Review Coordinator

October 1 - 15

Graduate program reviewers are appointed.

Dean of Graduate Studies and Research

January 15

Logistics of review site visits are finalized.

Graduate program chairs

Graduate Program Review Coordinator

Completed self-study document and appendices is submitted to the Graduate Program Review Coordinator.

Graduate program chairs

February 1 to April 30

Three-month period when site visits are expected to take place.

Reviewers

Graduate program chairs

Graduate Program Review Coordinator

Within 30 days of site visits

Reviewers submit a review outcome report to the dean of Graduate Studies and Research, and to the graduate program chairs, deans or department heads.

Reviewers

Within 30 days of receiving the outcome report

Graduate chairs, department heads and/or deans send a reply to the review outcome report to the dean of Graduate Studies and Research.

Graduate program chairs

College deans (or directors in the case of schools or centres)  

Within a reasonable time after receiving the reply

The dean, in consultation with the provost and the executive committee, synthesizes the review report and the reply from the program dean or director and the department head.  The dean of Graduate Studies and Research issues a written response to the review to the program dean, director, or department head.

Dean of Graduate Studies and Research