Expenses Associated with Interviews and Recruitment

The costs of recruitment must not be an obstacle to the recruitment of the strongest candidates possible. For positions which will be funded from the University's Operating Budget, the University will reimburse from central funds all reasonable costs associated with the recruitment process, including entertainment costs.

Interview costs for up to three external candidates will be covered from central sources for tenure track, continuing and without term positions. For limited term positions, interview costs for one external candidate will be covered by central sources. Deans have signing authority on the central recruitment account for ‘standard’ recruitment expenses. If expenses exceed the guidelines provided below, or if additional candidates are invited for interviews, then interview costs must be covered by college or department resources.

It is expected that deans, department heads and others involved in the interview process will respect the following guidelines:

• where possible all candidates will be encouraged to take advantage of airline discount opportunities, including fares that are as economical as possible and those that require a Saturday overnight stay.
• at mealtimes, a reasonable number of faculty members should accompany the candidate and costs should be based on reasonable expenses. For the University’s current per diem rates for meals click here. Since these are understood to be entertainment expenses, the normal expense guidelines may be exceeded on the understanding that costs will be kept within reason.
• in exceptional circumstances where the acceptance of a candidate is dependent on a second visit to Saskatoon, or on the visit of a spouse or partner, the University will cover the transportation and hotel costs of this second visit subject to the dean's approval.