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Share a Calendar

Please note that calendars can only be shared with the campus community.

Outlook – By Email

  1. On the Home tab, in the Share group, click the E-mail Calendar button.
    share group email calendar
  2. In the Send a Calendar via E-mail box, click the calendar that you want to send.
  3. In the Date Range box, click the time period that you want the calendar to show.
  4. Enter or select any other options that you want, and then click the OK button.
    select options

A person using Outlook who receives the calendar by email can choose to open the Calendar Snapshot in Outlook. Doing so can display the Calendar Snapshot and the recipient’s current calendar in side-by-side mode or calendar overlay mode.

Outlook – With another Person using Exchange

  1. On the Home tab, in the Share group, click the Share Calendar button.
    share calendar
  2. In the Sharing Invitation that appears, enter the person who you want to share with in the To box.
  3. Enter or select any other options that you want, just as if you were sending an email message.
    enter information

 The recipient sees an email notification that you have shared your calendar. You can also request that the recipient share his or her Exchange Calendar with you.

 Outlook Web Access

  1. Access your university email through PAWS or through
  2. Click the Calendar icon (At the top right corner of the page).
  3. Click the Share link at the top right corner of the page.
    share calendar outlook web
  4. Enter the person’s email address in the Share with field.
  5. Add a subject line.
  6. From the drop down menu, select the calendar you want to share
  7. Click the Send button.
    send calendar
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