Academic Video How-To

Check out the Classroom Equipment List on the U of S Teaching and Learning website for information about what rooms are capable of what types of Academic Video tasks.

The following sections contain written and/or video guides to the various different services and tools provided by our Academic Video Service:

Provisioning Your Course Tools Course In Panopto

Because it is tightly integrated with Blackboard, the first step in getting started with Panopto is provisioning your Blackboard course.  This process will create your account on the service, create a folder for you to store your course-related video material in, and give your students access to view content you place in that folder.  This process needs to be done before you can attach recorded content to your course.

Read our Provisioning Guide

View a quick video

Managing and Sharing your content

Your "My Folder"

When you provision your course and create your account in Panopto, you are given a My Folder into which you can save Panopto sessions.  Your My Folder is a private space that only you have access to.  This is a good place for you to record sessions that you don't want anyone to see until you've had a chance to review or edit them.  Once you are comfortable with that session you can move it to your Course folder for your students to access.

Check out this video of how to move your recordings from your My Folder

Blackboard Course folder

When you provision your Blackboard course in Panopto, a folder with your course name on it is created within Panopto.  At the same time, Panopto creates two groups, based on the class list for your Blackboard course.  These groups are the Creators (containing any instructors listed on the class list for your course) and the Viewers group (containing any students listed on the class list for your course).  Creators have the ability to create and publish content in the course folder, while viewers only have the ability to view it.  This means that by default any content you publish into your Panopto course folder will be visible to any students who go to that folder.  There's a number of different ways instructors can change this, which are discussed in the Sharing Permissions section, below.

NOTE:  Students' Panopto accounts are not created and added to a course's viewers group until they have accessed at least one Panoto folder from Blackboard.  This is an important distinction to bear in mind as you learn about Sharing Permissions in the next section.

Sharing Permissions

Panopto has some very flexible ways to manage and change who has what permissions to view a specific Panopto session or an entire folder of Panopto sessions.  You can access the sharing permissions by clicking on the Sharing button for either a specific session or a folder.

You can find the Share button for an individual session by placing your mouse over the title of the session.  This will make a set if action buttons appear, including the Share button

The Share icon for an individual session

The Share button for an entire folder is located in the upper-right of the folder window.

Share button for an entire folder

Clicking the Share button for either a folder or a session will open the Share settings window for that folder or session. Here is an example of what that window looks like for a typical course:

The share window for a course

Here's links to three quick videos about sharing your Panopto content

Using the Share Window for your Course (2:18) - A summary of the above window

Best Practices for Setting Permissions (3:01)- Some discussion of the use and pitfalls of each type of sharing

Assigning Creator Privileges to Another Person (1:38) - How to add someone to your course folder so they can contribute and edit sessions

Lecture/Seminar Recording and Webcasting:

Manual Lecture Recording

Every classroom that is capable of lecture recording has the Panopto Personal Recorder installed on the computer in the room (see the list of equipped classrooms for more information).  The Panopto Personal Recorder software enables you to choose:

  • what you want to record; audio, computer screen(s), webcam or other video sources
  • where you want to save it (your "My Folder", a class folder or subfolder, other folders you might have access to)
  • what quality of recording you want to make,
  • When your recording starts and ends

Watch the video

Scheduled Lecture Recording

Every classroom that is capable of lecture recording also has the Panopto Remote Recorder installed in it, either on the computer or on a hardware recorder unit installed in the room.  The Panopto Remote Recorder enables instructors to schedule their course recordings ahead of time.  There are two ways instructors can have their recordings scheduled, either by using the Schedule Classroom Recording tool from within their Blackboard course or by requesting that ICT schedule their recordings.

The Schedule Classroom Recordings tool

The Schedule Cleassroom Recordings tool is available from the Courst Tools section of the course control panel within your Blackboard course.  Course instructors can use this tool to schedule recordings for their course, if their course meets the following criteria:

  • The course is a credit course scheduled within the Student Information System
  • The course is scheduled in a room equipped with a Panopto Remote Recorder
  • The course is not the second half of a multi-term course

If your course meets all of the above requirements, please feel free to use the Schedule Classroom Recordings tool.  The video below covers the process involved in using this tool.

Requesting Scheduling of Recordings

If your course does not meet the above requirements, or you have any other special requirements or concerns, you can request recordings be scheduled by contacting and providing the following information:

  • Instructor Name
  • Course Name, Number and Section Number (or CRN.Term)
  • Classroom
  • Start and End dates and times
  • Any dates that should be omitted from the scheduled recordings

As this is not an automated process, it may take up to 3 business days for the completion of a scheduling request.

NOTE:  In smaller classrooms without video cameras or a separate hardware recorder unit, or in classrooms equipped with USB camera connections, the Panopto Remote Recorder only captures the audio and computer desktop(s), as the Remote Recorder software conflicts with WebEx by disabling WebEx's access to it.

Ad-Hoc Recording in Classrooms

In any classroom equipped with the Panopto Remote Recorder, anyone can initiate an ad-hoc recording by clicking on the Panopto Remote Recorder icon in the System Tray of the classroom computer.  Doing so will give you the option to start/stop/extend a recording or a webcast.  However, all ad-hoc recordings are stored in folders accessible only to Panopto administrators.  To request the release of an ad-hoc recording, contact and provide the following information:

  • Your name and contact information
  • Date, time and duration of your recording
  • Building and room number the recording was made in
  • What folder you want it transferred to (eg, your My Folder, a specific course folder, another folder you might have on the Panopto folder)


Publishing video as course content


Your video content in Panopto may include videos recorded in your classroom, recorded at your desk, recorded using your mobile device, or uploaded video content you have permission to distribute. You can publish video content to your course several ways. The simplest is to put a link to your Panopto course folder in your Blackboard course menu or as a link in the Blackboard Course Materials area.  Either of these will take your students directly to your Panopto course content folder. Your students will see all of the videos you have recorded or uploaded.  The following video demonstrates how to create both of these links:

Using the Panopto Mashup tool

This video demonstrates how to add Panopto video content to your course using the mashup tool to embed the videos within a content item:

Using the Panopto Video Link tool

This video demonstrates how to add a link to your Panopto video content in your course in the menu or as a content item:

Publishing videos outside of Blackboard

Your content can also be shared in standard web pages outside of Blackboard. Sharing videos in this manner may present some challenges with maintaining authorized viewers. Please contact us at for assistance.

Personal Recording for instructors (flipped classroom)

This video demonstrates recording an ad-hoc video on your own computer. This type of recording is typically used to add supplementary material to your course or to record content for students to review before class (flipped class)

Uploading Content from a Computer

Before you upload content you need to ensure that

  • You have your course provisioned in Panopto (see above)

Once you have ensured the above, you can upload following the instructions 

If you have problems uploading videos please ensure the file format is one of the supported formats.

Recording and Uploading Content from Mobile Devices

Before you can record and upload content from your mobile device you need to ensure that

  • You have your course provisioned in Panopto (See above)
  • You have the Panopto App installed on your Android/iPhone device

Once you have ensured the above, check out the following documentation

Editing Your Video

Basic Editing with the Panopto Editor (Opens in new tab/window)

Using the Panopto Advanced Editor (Opens in a new tab/window)

Submitting A Video Assignment

To submit a video assignment in your course you can either

  • record a video using the Panopto application for your Mac, PC or iOS device and upload it to the Video Assignment folder in your course, or
  • Create/record a video using any other video recording tool you have access to, save it/export it as an M4V or MP4 movie file and then upload it to the Video Assignment folder in your course.

Once you've done either of the above, you submit the video by going to the appropriate Assignment Drop Box, clicking "Write Submission" then inserting the video you recorded/uploaded in the previous step using the Panopto Mashup tool (see screen shot below)

Panopto Video Mashup in Assignment Tools

Getting Started

If you decide you want to record your video using Panopto, the first thing you'll need to do is install the Panopto application on your Mac, PC or iOS device (sorry Android users, the Android app lets you upload video assignments, but you'll have to use something else to record your video on your device).

For Mac or PC, you can get the Panopto application by doing the following:

  1. Click on Tools in your left-hand Course menu
  2. In the Tools menu, choose Panopto Content (its in the upper right of the list of tools)
  3. Click the green Create button at the top of the Panopto Content window
  4. Choose Record a New Session.
  5. In the Record a New Session window click the Download Panopto button

Once you've downloaded and installed Panopto, when you click the Record A New Session button you can choose to Open Panopto

For iOS and Android devices, go to the App Store (iOS) or the Google Play Store (Android), search for and install the Panopto app. You will need to enter our Panopto Site address (its into the app once you have it installed.

What's Next?

Well, that depends on whether you want to record using Panopto, or whether you've got a video you've already made using some other tool.

If you want to record using Panopto, you may want to take a look at these videos first:

Recording with Panopto For Windows

Recording and Submitting A Video Assignment (how to do it all in one step)

Recording with Panopto on your iOS device

Important Things to Know About Videos

Particularly if you want to upload a video you made using another tool besides Panopto... Videos can be very big. What does that actually mean? How big is too big, and how do you tell? Before you upload your video, check its properties, in particular the file size. If your video is larger than 100 megabytes, you're getting into the danger zone for how long it will take to upload.

What do you do if your video is too big? There's a number of options.

  • Record your video in several sections, or split it into several pieces before you upload it
  • Reduce the picture size, frame rate, quality settings or bit rate of your video before uploading it
    • Tools like Windows Media Player and Quicktime have options to export your video in smaller formats
    • If you find that its still too large and you're not getting the results you want, you can try downloading more complex video conversion tools, like Handbrake (a free tool that does some fantastic things, but does have a bit of a learning curve to it. Here's a brief overview/tutorial about how to use it).
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