History of Changes to Reports and Data

This site is updated with new and changed information as it becomes available. This page tracks updates, changes, or improvements to the online statistics by descending date.

2011 - September

• Faculty and Staff FTE, Headcount and Tenure Data updated in uView and Detailed FTE Reports
  • Faculty and Staff FTE data for fiscal year 2010/2011 added to uView and detailed FTE reports.
  • Statistics Canada data for Full-Time Faculty Headcount 2010/2011 added to detailed FTE reports.
  • Faculty tenure data for 2010/2011 added to detailed tenure summary and home department reports.

2011 - August

• Research Revenue uView data Updated
  • Research revenue data for fiscal year 2010/2011 added to uView.

2010 - December

• Corrections Applied to Grad Student Stipend, Resident Assistants and Clinical Instructional Staff FTE Calculations
  • Changes in the manner in which annualized FTE's are calculated were introduced in 2010 to more accurately reflect actual FTE activity at the University of Saskatchewan. When calculating FTE information, Human Resources compares the standard hours that an individual works with the standard hours that a full time employee would work. However, this calculated FTE is sometimes overridden to ensure correct payment. Specific instances of this requirement to override the calculated FTE are for Graduate Student Stipends, Resident Assistants, and Clinical Instructional Staff. For other staff, the calculated FTE is not overridden.
  • To ensure the correct annualized FTE is reported in the data provided to Information Strategy and Analytics, FTE values for 2009/2010 were calculated using corrected hours worked for these categories by HRD. This calculation involved dividing the number of hours worked per week by the number of hours that would have been worked had the individual been working full time. This FTE is now what is submitted to the annualized FTE process used in ISA's annual reporting.
  • For the majority of individuals, this change will have no impact on the FTE used for the annualized FTE calculation process. However, the change will result in a decrease in the annualized FTE for Graduate Student Stipends, Resident Assistants, and Clinical Instructional Staff.
Surinder Saini
Director
Human Resources
University of Saskatchewan

Please note: The adjustment to the Grad Student Stipends calculation had a large effect on this category in the non-operating fund FTE's (i.e., in 2009/2010 the correction reduced this category by 271 FTE's for the institution). Since non-operating FTE data is now included in data provided to Colleges and Administrative Units for purposes of planning in the Integrated Planning process, this data was corrected historically for all non-operating fund uView reports from 2000/2001 to 2009/2010.

2010 - October

• Student Headcount Updated to Include Students in the English as a Second Language (ESL) Program
  • As of October Census 2010, ESL students are counted as non-degree students. Previously, ESL students were not counted.
  • To maintain consistency with the published Enrolment Report, headcount has been restated for 2007/2008, 2008/2009, and 2009/2010, to include ESL students.

2009 - December

• Statistical Summary Report Updated to Include 2008/2009 Faculty and Staff FTE/Headcount and Financial Data
  • Faculty and Staff FTE and headcount data for fiscal year 2008/2009 added, and FTE data for 2005/2006, 2006/2007 and 2007/2008 updated to reflect corrected reports.
  • Net Operating Expenditure and Research Revenue data for fiscal year 2008/2009 added.

2009 - November

• Faculty and Staff FTE (Full-time Equivalent) reports updated to include 2008/2009
  • Calculation of Vacancy FTE's (and the Permanent Complement calculation, which includes Vacancies) was changed in November, 2009 to correct false vacancies generated when account numbers changed in the period between budget forcasting and the generation of fiscal year-end FTE reports. The "Vacancy" column in the report has been changed to "Estimated Vacancies" because of situations where the data representing budgeted positions is not reconcilable with data representing actual positions due to incomplete or inconsistent data elements. As such, false vacancies could result in a small percentage of the calculations. The revised calculation was applied to all reports containing fiscal years 2006/2007, 2007/2008 and 2008/2009.
• Statistics Canada U. of S. Instructional Staff Headcount reports updated to include 2008/2009
• Tenure Faculty reports updated to include 2008/2009

2009 - September

• 3 CUE Average Section Size Corrected
  • An error in the calculation # of Courses, # of 3 CUE Sections, and Average Section Enrolment was discovered and fixed. The numbers that are now being reflected vary only slightly from the previous data.

2009 - May

• Faculty and Staff Full-Time Equivalent Corrected
  • An error in the calculation of FTEs for employees and staff who changed status during a fiscal year was corrected. This resulted in a reduction in FTEs in some Colleges and Administrative Units for 2005/2006, 2006/2007, and 2007/2008.

2009 - February

• Student Education Equity Updated
  • Due to a change in the data set used to count students, the numbers have seen minor changes for 2005W, 2006W, and 2007W.

2009 - January

• Student Headcount and Demographics Updated
  • Students registered in the IMG (International Med Graduate Residency) or ESL (English as a Second Language) programs should not be counted in the census day reports. The reports have been fixed so these students are no longer included any counts.
• Statistics Canada U of S Instructional Staff Headcount Updated
  • Reports have been updated to include 2007/2008 data.
• Faculty and Staff Full-Time Equivalent Updated and Corrected
  • Reports have been updated to include 2007/2008 data.
  • An error was determined regarding the calculation of Vacancy FTEs after 2005/2006. This was corrected in all FTE reports containing 2005/2006 data forward.
• Tenure Faculty Updated
  • Reports have been updated to include 2007/2008 data.

2008 - August

• Change to Student Demographics - First Year Direct Entry by Citizenship Status and Registration Status
  • An error was determined regarding the location of the highschool of students whose highschool location was unknown. They were mistakenly slotted in with 'Other Countries' instead of 'Unspecified'. This error has been fixed and the students are now slotted properly.

2008 - June

• Changes to Student Education Equity
  • The reports have been updated to include 2005/2006 to 2007/2008 information.
  • The revised reports represent the integration of student data from the old Student Information System (previous to 2005) with data extracted from the current Student Information System (Sirius). Due to changes in the data available, only October snapshot reports are provided at this time.
  • Program year information may be missing for some students, or may contain some invalid data due to entry errors at the source.
• Changes to Student Headcount and Demographics
  • The reports have been updated to include 2007/2008 information.
  • The revised reports represent the integration of student data from the old Student Information System (previous to 2005) with data extracted from the current Student Information System (Sirius). Due to changes in the data available, only October snapshot reports are provided at this time.
  • Program year information may be missing for some students, or may contain some invalid data due to entry errors at the source.
  • University sanctioned changes to College names (e.g., to Edwards School of Business from Commerce) results in a break in reporting continuity for that College. The reports will show stats under the old name for those years prior to the name change, and then under the new name for those years following the change.

2008 - April

• Changes to Student Education Equity
  • The Education Equity reports have been updated with 2003 - 2007 information. Due to changes in the data available, only October snapshot reports are provided.
• Changes to Student Credentials Granted
  • The Credential reports have been updated with 2006, 2007 credential information. The name change for Agriculture took effect in the 2006 Fall Convocation statistics and the name change for Commerce took effect in the 2007 Fall Convocation statistics.
• College Names change for Commerce and Agriculture
  • Academic year 2007/08 the College of Comerce was renamed and reports will reflect the offical abbreviation of Edwards School of Business. The college code was changed from CO to SB.
  • Academic year 2006/07 the College of Agriculture was renamed to Agriculture and Bioresources. The college code was changed from AG to AB.

2008 - February

• Changes to Statistical Summary and Current Statistics Pages
  • Added Statistics Quick Reference Chart with content descriptions and links to each section of institutional statistics.
• Changes to Statistical Summary
  • Added Student Headcount for 2007/2008 Regular Session.
  • Added Student - 3 Credit Unit Equivalent (3cue) Enrolment.
• Changes to Student Headcount
  • New Program initiated 2007/2008 - Term 1: "International Medical Graduate Residency", Non Degree Program in the College of Medicine.
  • 2006/2007 - Term 2: Decision by the Registrar to include "English as a Second Language", Non Degree Program in the Centre for Continuing & Distance Education in student headcount.
  • 2005/2006 - Term 1: Decision by the Registrar to include audit students in student headcount. For consistent reporting, historical headcounts now also include audit students.
  • The following programs were historically included incorrectly as Non Degree student headcount. This has been corrected to Undergraduate Degree student headcount beginning in 2005/2006 Regular Session.
    • Certificate in Indigenous People Resource Management
    • Certificate in Indigenous Business Administration
    • Certificate in Technical Vocational Education
    • Certificate in Post-Secondary Technical Education
    • Certificate in Methods of Teaching Heritage Languages

2007 - November

• Added Student - 3 Credit Unit (3CUE) Teaching Activity by Jurisdictional Department reports (2001/2002 - 2006/2007 Regular Session) to Current Statistics

2007 - September

• Added Tenure Faculty 2002/2003 - 2006/2007 to Current Statistics
• Changes to Tenure Faculty 2000/2001 - 2005/2006
  • 05-Sep Tenure faculty counts were erroneously excluding faculty that retired within the given year. This has been corrected. Tenured faculty that retire within the given year are included in the counts.

2007 - August

• Added Preliminary 2005/2006 - 2006/2007 Education Equity Reports to Current Statistics
• Added Instructional Staff Headcount 2006/2007 to Current Statistics
• Added Faculty and Staff FTEs 2002/2003 - 2006/2007 to Current Statistics

2007 - April

• IA web site re-designed to utilize U. of S. standard design templates

2006 - December

• Added 2005-2006 Student Headcount and Demographics
• Added Statistical Summary

2006 - November

• Added Faculty and Staff 2000/2001 - 2001/2002 to Statistics Prior to 2003 and Section 6 - Staff 2002/2003 - 2005/2006 to Current Statistics

2006 - April

• Added Financial Operating Budget Expenditures 2000/2001 - 2004/2005 to Current Statistics

2005 - October

• Added Research Revenue and Expenditures 2002/2003, 2003/2004 and 2004/2005 to Current Statistics

2005 - February

• Changes to Student Demographics and Enrolments
  • Demographics page updated to include 9 AGE demographics reports.

2004 - October

• Changes to Student Demographics and Enrolments
  • 08-Oct GS Headcount by specialization report added.
  • 08-Oct GS Headcount by Sub-coll report added.
  • 08-Oct 4 new demographic reports, Origin, High School added.
• Changes to Student Credentials and Alumni
  • 08-Oct GS Post Graduate Diplomas were grouped under the education level PGCL. This has been fixed and they group at the Graduate education level.

2004 - August

• Changes to Student Credentials and Alumni
  • 06-Aug Credential information for calendar years 2000 to spring ceremony 2004 is available.
  • 06-Aug Credential reports updated to reflect ceremony specific data.
  • 06-Aug A summary report for gender and calendar year is available.

2004 - July

• Changes to Student Demographics and Enrolments
  • Added reports providing undergraduate headcount statistics by sub-college.
  • Added 3 new detailed undergraduate reports by program, program year, gender, and registration status

2004 - June

• Online Statistics Book goes Live with Student Headcount and Demographics and part of Student Credentials.