Before new or potential clients of the SharePoint 2010 service go forward with their implementation, they need to consider the following information.  Please contact ICT at sp_enquiries@usask.ca with questions about any of these points.

What departments need to know

• Pricing Schedule
  • Note that each person who will have access to SharePoint 2010 requires a SharePoint Client Access License (CAL). This is included if the person's department participates in the Microsoft Campus Agreement.
  • Each paid employee receives a quota of 1GB disk space.
• There will be quarterly audits of the number of people using each site collection. This information will be used to calculate the quarterly bill for each department.
• The ICT Training Team offers SharePoint 2010 end-user training sessions.
• The SharePoint 2010 server undergoes a full backup nightly, with hourly incremental backups
• Test environment usage Policy
• Sharepoint support policies
• Is your unit ready to implement SharePoint?
  • Governance in your unit (Importance of SharePoint governance)
• ICT offers free consulting time to new clients
  • Determine requirements
  • Advise on SharePoint site collection configuration
• For external-facing sites, the University branding rules must be followed; contact the U of S Communications office for more information
  • Logo usage at http://www.usask.ca/logo/officialcolours.php

What departments need to supply to ICT

The new client also needs to provide the following information to ICT. ICT offers free initial consulting to new clients to assist in determining the answers to these questions.

• Billing details - CFOAPAL
• Names of the people who will be planning the site/governance
• URL of the site (e.g. https://share.usask.ca/deptname)
• Primary purpose(s) for the Site Collection 
  • Will there be one site collection or several?
• Names of the site administrators
• Support needs (provided locally or by contract with ICT)
• Departmental employees requiring access to SharePoint
  • Initial number
  • Role within SharePoint
  • Privileges
• Non-departmental employees (employees from other departments that require access to the department's SharePoint site)
  • Fee covered by other department?
• Student employees (students who work for the department on a casual basis, not employees who happen to be taking a class or two)
  • Initial number
  • Role within SharePoint
  • Privileges
• External users
  • Known or unknown?
• Documents
  • Types of documents to be stored (e.g. contracts, applications for admission)
  • Number and size of existing documents to be uploaded, if any
  • Format of existing documents (paper or electronic)
  • Plan for uploading existing documents
• Metatdata for each type of document
  • Fields to use when searching for the documents
• Need for workflows
• Records management policies
  • When and how documents are declared to be records
  • Where records are stored
  • Retention for each document type
  • Contact Tim Hutchinson, the University Archivist, for more information on electronic records management
• Search requirements
  • Within SharePoint
  • External files
• Access to external databases
  • Which ones
  • Data required
  • View or update
• Need for Enterprise features in the future