Recommended for instruction; fully supported by ITS
Elluminate Live! is our recommended web conferencing software for use in instruction. ITS provides 30 Elluminate Live! Moderator Access licenses, available by request on a long-term basis, usually the duration of a term. Each of these can be assigned to a specific instructor, who can
Unlike the Adobe Connect service, which is self serve and operates on a per-use, first-come-first-served basis, Elluminate Live! provides guaranteed ongoing access to web conferencing seats.
To book one of the 30 virtual rooms, contact us at least one month in advance of the start of your course and provide details of your course (your name, course name, physical location, dates/times, format of course, expected number of local and remote students).
Each virtual classroom will accommodate up to 100 students at a time, but it can be broken into several smaller classrooms if you are teaching multiple courses.
Elluminate Live! FAQ
What are the minimum hardware requirements for using Elluminate Live!?
How do I get an Elluminate Live! virtual room?
How do I prepare myself and my students for this?
Are there any charges for using the Elluminate Live! software?
Who administers the licensing?
Can the classes be recorded and played back later?
Do I or my students need a username or password to access my virtual room?
Can the virtual room be password protected so ONLY my students can access it?
Can the recordings be password protected so ONLY my students can access them?
How many students can be accommodated in my virtual room?
Can my students access the Virtual Room at other times besides class time?
What else can I use the Virtual Room for besides classes and seminars?
How do I present my PowerPoint slides with Elluminate Live!?
My presentation is too big to convert? What do I do?
How can I present audio and video to my remote students?
What are the minimum hardware requirements for using Elluminate Live!?
Check out the Elluminate Live! V10 knowledge base page for information about what the minimum hardware requirements are for you to use it on your computer.
How do I get an Elluminate Live! virtual room?
Contact us at least one month in advance of the start of your course and provide
details of your course (your name, course name, physical location,
dates/times, format of course, expected number of local and remote
students) Back to top.
How do I prepare myself and my students for this?
- Arrange the required hardware and the room at least two weeks in advance, and make sure your remote students arrange their required hardware at least that far in advance
- A minimum of one week in advance, contact us to arrange an online training/test session with you, your in-class moderator and your remote students. Back to top.
Are there any charges for using the Elluminate Live! software?
No. The licensing costs for this software have been paid centrally by ITS. Back to top.
Who administers the licensing?
Scheduling and administration of these licenses can be managed centrally by ITS staff or by the instructor(s) to whom the room has been assigned. Back to top.
Can the classes be recorded and played back later?
Yes. They are recorded in a proprietary Elluminate Live! format and are played back using the Elluminate Live! viewer. Back to top.
Do I or my students need a username or password to access my virtual room?
No. All you require is your unique Instructor web link to enter your virtual room, all your students require is the web link for the room. Back to top.
Can the virtual room be password protected so ONLY my students can access it?
Not at this time. Therefore, if you are concerned about other people accessing your room, you should take steps to securely store the links to access your room, either placing them within a PAWS course, a Blackboard course or a password-secured website. Back to top.
Can the recordings be password protected so ONLY my students can access them?
Yes, however as this requires some significant effort on the part of our web conferencing staff, there may be some delay for such this request. Web conferencing staff can provide training for you on steps YOU can take to secure your recordings. Back to top.
How many students can be accommodated in my virtual room?
Each instructor is assigned a virtual room capable of hosting 100 students on a 24/7 basis. This room CAN be broken into several smaller classrooms IF you are teaching multiple courses. However, you can only have one instructor in one room at any one time. Back to top.
Can my students access the Virtual Room at other times besides class time?
Yes, if you set the Virtual Room for a specific class up to be available 24/7 your students can access it at any time. Back to top.
What else can I use the Virtual Room for besides classes and seminars?
The Virtual Room can be used for:
- Online office hours
- Student collaboration and group work
- Public presentations to virtual or physical participants
- Individualized assistance
- Contact us to discuss other use cases you may have Back to top.
How do I present my PowerPoint slides with Elluminate Live!?
There are two ways you can make presentations within Elluminate Live!. First, there is a presentation tool included that will take your existing PowerPoint slides and convert them to an Elluminate Live! whiteboard file. This whiteboard file is a series of still images of your slides, so if you have animations or transitions, video or audio within your PowerPoint, those will be lost. Second, using the Elluminate Live! Desktop Sharing software, you can share your PowerPoint presentation window with your remote students. This will preserve any animations and transitions you have, and will play back any video and audio. Keep in mind that any audio will need to be picked up by your microphone for your remote students to hear, and it is difficult to present full-motion video using this method due to the speeds it requires. Back to top.
My presentation is too big to convert? What do I do?
You can try converting your PowerPoint to a series of images using PowerPoint, then import those images instead of using the PowerPoint conversion wizard. To do this:
- Open the presentation in PowerPoint
- From the Save As menu, choose JPEG (to save each slide as an image, by default it puts them all in one folder wherever you tell it to save)
- In Elluminate Live!, choose Open ->Whiteboard, just like usual, but instead of saying you want to import a PPT, you can choose to import images (set the File Format pulldown menu to Images)
- Navigate to your folder of images and select them ALL
- Choose to import them in alphanumeric order (otherwise the get imported in wacky orders because of how PowerPoint numbers them...) Back to top.
How can I present audio and video to my remote students?
Elluminate Live! has a multimedia library tool that enables you to send WMV, MPEG, MPEG4, MP3, QuickTime and Flash files to your remote students. However, they must have appropriate players installed on their computers to view these files. Also, your students must have sufficient Internet bandwidth to be able to receive these sorts of files DURING the class. A prudent backup plan is to (whenever possible) post audio and video files in your PAWS course, Blackboard course or other website BEFORE your class and make sure your students know where to go to view them. Back to top.
