According to University Council Regulations on Examinations, section 1.4.11 Accessibility of Examination Papers need to be taken into account.
It is the responsibility of the instructor to ensure that the original standard exam forms completed by the students be retained for a period of at least one year following the official examination period.
An instructor needs to download, print and complete the OMR Processing Request Form for Exams.
Once the exam has been administered, the instructor must take
to the ICT Help Desk located at 70 Arts Building. Exams can be received during Help Desk hours of operation.
To ensure the security of the scanned OMR sheets and reports, please bring photo ID (preferably U of S ID) with you when picking them up.
The OMR Processing Service is free for all U of S Instructors requesting the scanning and grading of Exams using the standard exam form. Exams are scanned and graded within 24 to 48 hours depending on the time of year and the demand on the service.
The OMR Processing Service supports a standard exam form that is available from Supreme Basics. Colleges and Departments are responsible for purchasing these forms directly from Supreme Basics using the product code "OPSCA-00" for U of S.
An Exam Answer Key is used by the OMR Processing Service to grade an Exam. It is critical that this information be 100% accurate and reliable. An instructor is required to use the standard exam form for the key by filling in the bubble for the correct answer for each question. Ensure that the bubbles are completely colored in using only a HB Pencil.
Students are required to accurately fill in the bubbles on the standard exam form in order to ensure that the OMR scanner will recognize their responses. The form MUST be completed using only a HB Pencil; some other pens and markers have been shown to scan incorrectly. The bubbles must be completely filled in. Here are some examples of incorrect and correct ways to fill-in the bubbles.
Any bubble that has been erased, should be erased well, leaving zero to minimal trace of the erased bubble.
The "Identification Number" field must be used to "bubble-in" the student's 8-digit Student Number.
The OMR Processing Service will reject standard exam forms where students have "bubbled-in" incorrect Student Numbers or responded with multiple-answers to a specific question. Rejected forms are still written to the dataset, and the original forms will be bundled along with a "Reject Notification" for the instructor.
The OMR Processing Service is able to produce a set of reports relating to the grading of an Exam. An instructor can indicate which reports are required on the OMR Processing Request Form for Exams.
101-Student Statistics Report
Displays statistical data related to the performance of each student
103-Class Frequency Distribution
Illustrates the dispersion of students over the selected grade scale
201-Detailed Item Analysis Report
Displays statistics related to each question response
201-Detailed Item Analysis Report Definition Document
207-Test Item Statistics Report
Displays statistical data related to each graded test question
301-Student Grade Report
Displays individual grade results for each student
The OMR Processing Service is able to export data for an Exam in a variety of data formats. Two common formats are:
Tab-Delimited file
When requesting exam processing, an instructor will automatically receive an unsorted tab-delimited file of the 101-Student Statistics Report. This file is in the order that the exam was scanned and will not be sorted. A tab-delimited file is a text format file that uses tab characters as separators between fields. This file can be loaded with a spreadsheet application for further post-processing like data sorting or exporting to a gradebook.
(Columns will be be Student Name, Student Number, Grade Scale, Percentage Scored, Total Score)
Raw-Data file
The raw-data file of the scanned student responses is a tab-delimited file that contains the student's Student Number, Student Name and Responses as captured directly from the OMR form. This file has not been altered by any post-processing procedures and is available to clients who choose to perform their own scoring and grading of an exam.
