This webpage is applicable to you if you have created calendars in PAWS in addition to your personal calendar.  Your PAWS personal calendar will be migrated to Microsoft Exchange.  Any additional calendars will not automatically be migrated.

If you no longer use these additional calendars (or the data in them), then no further action is required.

If you do need these additional calendars, you have two options:

OPTION 1

You may create an additional calendar in Microsoft Exchange yourself, and then export the data from the PAWS calendar and import it into the new additional Exchange calendar.  This option is appropriate for calendars that are used for scheduling: office hours, holidays, and group events. Calendars created under this option are owned by one person, and therefore will be affected by staffing changes in a department (when the person leaves, the calendar will be gone or not easily accessible).  These calendars may be shared out by the person who creates them.

Create and Share a Calendar

You can create and share a calendar from either Outlook Web App or Outlook on Windows. Here are the instructions for Outlook Web App:

• Login to Outlook Web App
• Click on ‘Calendar’ on the lower left of the window
• Right-Click on ‘My Calendars’ and select ‘Create New Calendar…’
• Enter a name for your new calendar
• Right-Click on the calendar you’ve just created and select ‘Share’ and then ‘Share This Calendar…’
• A new ‘Sharing Invitation’ window will pop-up
  • On the ‘To…’ line, specify the email addresses of users you wish to share this calendar with
  • Choose whether to share ‘All Information’ or ‘All information with permission to add, edit, and delete’
  • Provide some details regarding this shared calendar in the body of the message
  • Click ‘Send’ to send this Sharing Invitation to the users you have specified
  • You can re-run the ‘Share This Calendar…’ wizard again to add more users or to give some users a different level  of permission that others
  • Go to ‘Share’ and ‘Change Sharing Permissions…’ to change or remove a user’s access to a shared calendar

Export a PAWS Calendar

If your primary PAWS calendar has already been migrated and your PAWS Calendar icon has been replaced by the PAWS Email and Calendar icon, follow these steps to restore access to your old additional PAWS calendars:

• Login to PAWS
• Click on + Add stuff
• Select ‘Personal Tools’ on the left
• Select ‘Old email and calendar’…  a channel will be added with icons for the old PAWS Email and PAWS Calendar

Here are the steps to export your PAWS Calendar:

• To export a PAWS Calendar, click on the ‘PAWS Calendar’ icon
• Click on the ‘Import/Export’ icon
• Select  the calendar you wish to export from the ‘Calendars to Export’ drop down
• Ensure that ‘File Format’ is set to ‘iCal’ and the Date Range is ‘All’ and then click on ‘Export’
• A file called ‘export.ics’ will be downloaded to the download folder for your browser

Import the Calendar

To import a calendar, you must use Outlook 2010 on Windows. If you do not have Outlook on Windows, contact your local IT Support or the ICT Help Desk for assistance. Here are the steps for importing your calendar using Outlook 2010 on Windows:

• Open Outlook and click on the ‘File’ tab at the top of the window to take you to the Outlook back menu
• Click on ‘Open’
• Click on 'Open Calendar'
• Locate the ‘export.ics’ file in your browser’s download folder and click ‘OK
• From the 'View' tab at the top of your window, click on ‘Change View’ and select ‘List’ to view your calendar events as a list
• Use ‘Control-A’ to select all of the events in your imported calendar
• Right-click on your selected calendar events and select ‘Move’ and then ‘Other Folder…’
• Select the new Calendar folder that you created and shared above and click ‘OK’
• Select the ics calendar from the list on the left… it will have a name that ends with ‘.ics’… right-click this calendar and select ‘Delete Calendar’

OPTION 2

You may request that a resource calendar be created in Exchange, and then optionally export the data from the PAWS calendar and import it into the new additional Exchange calendar.  This option is appropriate for calendars that are typically associated with resources such as: rooms, laptops, data projectors and staff scheduling.  Calendars created under this option will not be owned by any one person, and therefore will not be affected by staffing changes in a department.  One or more delegates will be given permission to share out this calendar.

Send an email to the ICT Help Desk help.desk@usask.ca and request assistance. Please include the names of the existing PAWS calendars you require assistance with in your request.  Requests for assistance with calendar migration must come from one of the calendar owners (or from the department head, if the calendar owner is no longer in the department). If you are requesting option 2, please include the list of NSIDs that should be able to manage the new calendar.

Note: PAWS group calendars are not affected by the migration to Exchange.  These calendars will continue to work in PAWS as they have in past.  Please do not make any requests for migration of PAWS group calendars.