Groups are important in managing access to
your website. Groups are a useful way to manage access and permissions because
they can be used to assign permissions to several people at once. An individual
user must be in at least one group, but can be in multiple groups. Roles can be
changed for an entire group, if necessary. When a Manager creates a group, the
Manager will be pre-populated into the group in order to be able to access it.
As with roles and permissions, careful
consideration must be given to how these are organized. When roles are assigned
to a group, all users in that group have the abilities of that role. As Cascade
recognizes the highest role given to a user, if the group has a role higher
than their assigned role, the user will have the abilities of the group's role.
It is recommended that when groups are created they are given the contributor role.
Higher roles assigned at the individual role will override the group's role.
When a group has a Contributor role assigned
to it, all users within that group are limited to actions permitted for the
Contributor role unless a user has a higher role designated somewhere else in
the system. When a group has an Approver role assigned to it, any users within
that group may approve or reject workflow steps assigned to the group. When a
group has a Publisher role assigned to it, any users within that group may
publish content through workflow steps assigned to the group.
Group access will need to be applied in
several locations to provide access to folders, pages and content wizards. It
is also applied in several places in the Administration area for individuals
with the manager role.
Default Groups
Individuals can be assigned a default group
to provide added granularity. When creating a group there is the option to
select a Starting Page, Base Folder and Asset Factory Container for the group.
These selections will affect what the members of the group see on the "Create/Manage
Content" area of their dashboard if it is selected as the individual's default
group. If no default group is selected, then the "Create/Manage Content" area
will be empty.
