University of Saskatchewan

August 02, 2014   

Federal Indirect Costs Program

The Federal Indirect Costs Program (FICP) is a permanent Government of Canada funding program to assist Canadian post-secondary institutions in offsetting the cost of administering Tri-Agency awards.  The funds provided are to assist with expenses in 5 major categories:  Facility, Management & Administration, Resources, Regulatory Requirements and Intellectual Property.  FICP grants are allocated annually based on a 3-year rolling average of an institution’s Tri-Agency revenue.

For more information:

FICP at the University of Saskatchewan

Under the oversight of the Provost’s Committee on Integrated Planning (PCIP), the U of S grant is managed by the Office of the Vice-President Research (OVPR) and administered by the Institutional Programs Office (IPO).  Integral to the FICP management strategy is the Indirect Cost Advisory Committee (ICAC) who provide recommendations on allocations amongst research focused services and intitiatives. It is composed of representatives from the Council Committees, Colleges, and administrative units. See Terms of Reference

At the U of S, the funding from this program is used to cover expenditures in all 5 categories listed above.  As recommended by the ICAC and approved by PCIP, each year’s FICP allocation is directed to 3 areas within the UofS:  Canadian Light Source, Operating Budget Support and Research Support.

  • Canadian Light Source (CLS): All of the FICP grant that is directly attributable to CLS Tri-Agency awards is transferred to the CLS to cover the indirect costs related to the operations of this national research facility.
  • Operating Budget Support: This category receives 50% of the remaining FICP grant, which is used to provide funding to the operating budget for infrastructure that supports research such as facilities (utilities and rent), library acquisitions and information technology resources, regulatory requirements (ethics, waste disposal), as well as financial and program management.
  • Research Support: This category receives the other 50% of the remaining FICP grant, which is used to fund research support initiatives in areas such as:  college-specific activities through the College Priority Fund; support for Research Centres through an allocation to the Strategic Research Fund, internal assistance programs that support and promote individual and collaborative research proposals (see Internal Funding) and research administration costs.

FICP Outcomes Report

For each federal fiscal year the FICP is received, the U of S must prepare a Federal Outcomes Report. This report provides financial informaiton as well as impact statements on research at the U of S. The Outcomes Report from past years are available below:

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FICP Expenditures 2013-14

Facilities
$974,439
FCIP chart
Resources
$  970,326
Management and Administration
$4,858,021
Regulatory Requirements and Accreditation
$  1,542,632
Intellectual Property  
$   500,000
TOTAL INDIRECT COSTS SUPPORTED BY 2013-14 FICP GRANT
$8,845,419

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FICP Expenditures Highlights

Facilities

Funds allocated within the Facilities category allowed coverage of a variety of expenses such as technical support salaries, repairs to existing equipment, insurance for research spaces, and cost of utilities for research spaces.

Resources

Monies allotted within Resources ensured the continuation of available library resources, including a searchable database and e-documents. As well, these funds contributed to various salaries and maintaining services provided by the IT department to support research, annual memberships and costs associated with participation in multi-university, national & international research collaborations.

Management and Administration

This allocation assists primarily in funding salaries in support of research enterprise in numerous units such as: Audit Services, Financial Reporting, Office of Vice-President Research, Canadian Light Source, various centres that support research, and a number of colleges (Arts & Science, Education, Engineering, Kinesiology, Law, Nursing, Pharmacy, Nutrition, WCVM).

Regulatory Requirements and Accreditation

Funds allotted in this category assist in providing technical support, upgrades within Regulatory Requirements, training in Regulatory Requirements: this includes salaries support within departments such as: Human Research Ethics, Animal Research Ethics, Animal Resource Centre, CLS and Medicine. Indirect Costs funds ensures that ethical, compliance & safety requirements are met before funding is released to researchers which is highly reassuring to funding agencies.

Intellectual Property

Indirect Costs made available in this category provide researchers access to a dedicated office providing support & expertise in ensuring all aspects of intellectual property are effectively managed such as research commercialization and patenting. Within this dedicated office, the following expenses are covered with these funds: invention/patent administration, Technology Licensing, Industry partner administration, and Incubators and Spinoff Company setups.

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