University of Saskatchewan

April 19, 2014   

Federal Indirect Costs Program

The Federal Indirect Costs Program (FICP) is a permanent Government of Canada funding program to assist Canadian post-secondary institutions in offsetting the cost of administering Tri-Agency awards.  The funds provided are to assist with expenses in 5 major categories:  Facility, Management & Administration, Resources, Regulatory Requirements and Intellectual Property.  FICP grants are allocated annually based on a 3-year rolling average of an institution’s Tri-Agency revenue.

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FICP at the University of Saskatchewan

Under the oversight of the Provost’s Committee on Integrated Planning (PCIP), the U of S grant is managed by the Office of the Vice-President Research (OVPR) and administered by the Institutional Programs Office (IPO).  Integral to the FICP management strategy is the Indirect Cost Advisory Committee (ICAC) who provide recommendations on allocations amongst research focused services and intitiatives. It is composed of representatives from the Council Committees, Colleges, and administrative units. See Terms of Reference

At the U of S, the funding from this program is used to cover expenditures in all 5 categories listed above.  As recommended by the ICAC and approved by PCIP, each year’s FICP allocation is directed to 3 areas within the UofS:  Canadian Light Source, Operating Budget Support and Research Support.

  • Canadian Light Source (CLS): All of the FICP grant that is directly attributable to CLS Tri-Agency awards is transferred to the CLS to cover the indirect costs related to the operations of this national research facility.
  • Operating Budget Support: This category receives 50% of the remaining FICP grant, which is used to provide funding to the operating budget for infrastructure that supports research such as facilities (utilities and rent), library acquisitions and information technology resources, regulatory requirements (ethics, waste disposal), as well as financial and program management.
  • Research Support: This category receives the other 50% of the remaining FICP grant, which is used to fund research support initiatives in areas such as:  college-specific activities through the College Priority Fund; support for Research Centres through an allocation to the Strategic Research Fund, internal assistance programs that support and promote individual and collaborative research proposals (see Internal Funding) and research administration costs.

FICP Outcomes Report

For each federal fiscal year the FICP is received, the U of S must prepare a Federal Outcomes Report. This report provides financial informaiton as well as impact statements on research at the U of S. The Outcomes Report from past years are available below:

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FICP Expenditures 2011-12

Facilities
$1,560,390
Resources
$  906,372
Management and Administration
$5,242,697
Regulatory Requirements and Accreditation
$  865,165
Intellectual Property  
$   563,705
TOTAL INDIRECT COSTS SUPPORTED BY 2011-12 FICP GRANT
$9,138,329

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FICP Expenditures Highlights

Facilities

Funds allocated within Facilities assisted in financing NEW purchase of Autoclave for researchers use in the College of Agriculture, NEW renovations to develop contemporary research labs in Chemistry and NEW Saskatchewan Isotope Laboratory Technical Support in the College of Arts & Science. In addition to these new expenditures, this allocation also enabled payment of various salaries, technical support, operating costs in support of research activities on campus, as well as upgrades and maintenance of equipment and facilities to support research. Indirect Costs to Facilities built research capacity, allowed sharing of expertise across disciplines, making compelling arguments for funding investments at UofS.

Resources

Monies allotted within Resources ensured the continuation of available library resources, including a searchable database and e-documents. As well, these funds contributed to various salaries and maintaining services provided by the IT department to support research, annual memberships and costs associated with participation in multi-university, national & international research collaborations.

Management and Administration

This allocation assists primarily in funding salaries in support of research enterprise in numerous units such as: Audit Services, Financial Reporting, Office of Vice-President Research, Canadian Light Source, various centres that support research, and a number of colleges (Arts & Science, Education, Engineering, Kinesiology, Law, Nursing, Pharmacy, Nutrition, WCVM).

Regulatory Requirements and Accreditation

Funds allotted in this category assist in providing technical support, upgrades within Regulatory Requirements, training in Regulatory Requirements: this includes salaries support within departments such as: Human Research Ethics, Animal Research Ethics, Animal Resource Centre, CLS and Medicine. Indirect Costs funds ensures that ethical, compliance & safety requirements are met before funding is released to researchers which is highly reassuring to funding agencies.

Intellectual Property

Indirect Costs made available in this category provide researchers access to a dedicated office providing support & expertise in ensuring all aspects of intellectual property are effectively managed such as research commercialization and patenting. Within this dedicated office, the following expenses are covered with these funds: invention/patent administration, Technology Licensing, Industry partner administration, and Incubators and Spinoff Company setups.

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