Land and Facilities Committee

LAND AND FACILITIES COMMITTEE

A. Purpose

 The Land and Facilities Committee of the Board of Governors is responsible for overseeing the stewardship of all physical assets and infrastructure that facilitate the strategic directions of the university. They include

  • land;
  • buildings;
  • mineral rights;
  • hard and soft landscape;
  • urban places;
  • exterior furniture and signage;
  • roads and pathways;
  • municipal and utilities infrastructure;
  • information and communications systems, data and records;
  • computer, telephony, and media hardware and software; and
  • voice and data networks and infrastructure.

B. Membership

Resource officers to the Committee include the Vice President, Finance and Resources; capital project Executive Sponsor Vice President(s) (as required); the Associate Vice President, Facilities Management Division (as Secretary); the Associate Vice President, Information and Communications Technology; Director, Corporate Administration, and other administrative staff as required.

The Land and Facilities Committee may invite such officers, directors, and employees of the University and external consultants as it may see fit from time to time to attend meetings and assist in the discussion and consideration of matters before the Committee. 

C. Accountabilities

The Committee is accountable for ensuring that:

        (1) the stewardship of all university physical assets, regardless of location, use, or “ownership” is maintained;
        (2) campus facilities are planned, designed, constructed, and maintained to minimize life-cycle costs and to maximize reliability, serviceability, and sustainability;
        (3) a safe, comfortable, productive and attractive environment is maintained;
        (4) appropriate policies, processes, and practices are in place pertaining to the acquisition, operation, maintenance, and use of campus physical assets;
        (5) code and regulatory requirements are adhered to;
        (6) risks and liabilities are appropriately managed;
        (7) pertinent ownership transactions are reviewed and approved;
        (8) sustainable development policies and programs are met;
        (9) the Campus Master Plan and capital plan and various sub-plans are developed, implemented, and maintained respecting best land use;
        (10) all land and facilities ownership transactions are reviewed and approved;
        (11) capital plans and project submissions are reviewed and approved; and
        (12) annual and multi-year operations, cyclical renewal and replacement, and deferred maintenance plans are in place and are being well managed.

D. Items for the Board

The Land and Facilities Committee will address and make recommendations for approval and/or report to the Board concerning the following:

        (1) Long-range plans for development of physical assets and infrastructure, including land, buildings, roads and sidewalks, service infrastructure, computer hardware and software, data, networks, telephony infrastructure and media technology.
        (2) Land and real estate transactions including acquisition or sale, and licenses to use, leases and commitments of real property, facilities or resources of the University for a term exceeding ten years.
        (3) Locations and design of all physical assets on University owned and leased land, whether on or off campus, including centrally managed/located and College/department/unit assets.
        (4) Naming of buildings, roads, sites and other assets.
        (5)  Acquisition of major software systems and technology infrastructure.
        (6)  Major and minor capital program forecasts.
        (7) Project proposals, change orders and financial issues related to development projects in accordance with the approved project governance process and the signing authority policy.
        (8)  Year-end financial statements related to major and minor capital programs and other major projects.
        (9)  Traffic and parking regulations.
        (10)  Receiving items from the Planning and Priorities Committee of Council.
        (11) Policies, processes and practices pertaining to the acquisition, operation, maintenance and use of campus physical assets.
        (12)  Reviewing its terms of reference annually and recommending changes as appropriate.
        (13) Such other matters as the Board may assign, or as referred by the administration.