General Admission Procedures

Application forms can be obtained from the registrar and should be submitted before May 31 except when circumstances make this impossible.

The following timeline, with respect to admissions, is the one normally followed by the various theological schools of The United Church of Canada, and by St. Andrew’s. Timelines for admission are based on beginning studies in the fall semester.

Applications from potential new students are received up to May 31, along with an application fee of $75.00. The application fee is non-refundable.

By June 15, notification of acceptance will be sent; the application fee of any applicant not accepted will not be returned.

As of June 30 applications will be considered to be firm. If space remains, late applicants may be admitted, or applicants previously not accepted may be reconsidered.

Withdrawl Penalties and Tuition Refund Policy

Course Withdrawal

Upon deciding to withdraw from a class, students are responsible for the following:

  • awareness of the academic and financial consequences of the withdrawal (see below)
  • notification of the registrar
  • notification of the course instructor
  • notification of the faculty

To drop a class, students may either obtain the necessary signatures on a form available from the Registrar’s Office, OR (if a distance education student) students may email the Registrar to make the necessary contacts. Students should ensure that they keep a copy of the email.

Semester and on-line course withdrawal dates for 2018-2019 are:

Fall
Friday, September 21 – Noon Deadline to withdraw from course with 100% tuition refund; after this date the transcript will show “Withdrawn”
Friday, September 28 – Noon Deadline to withdraw from course with 75% tuition refund
Friday, October 12 – Noon Deadline to withdraw from course with 50% tuition refund
Friday, October 19 – Noon Deadline to withdraw from course with 25% tuition refund (no tuition refund after this date)
Friday, October 26 – Noon Deadline to withdraw from course without academic penalty; after this date the transcript will show “Withdraw-Fail”

Winter
Friday, January 25 – Noon Deadline to withdraw from course with 100% tuition refund; after this date the transcript will show “Withdrawn”
Friday, February 1 – Noon Deadline to withdraw from course with 75% tuition refund
Friday, February 15 – Noon Deadline to withdraw from course with 50% tuition refund
Friday, February 22 – Noon Deadline to withdraw from course with 25% tuition refund (no tuition refund after this date)
Friday, March 1 – Noon Deadline to withdraw from course without academic penalty; after this date the transcript will show “Withdraw-Fail”

Note: For PA380 Ministry Practicum there will be no tuition refund for withdrawal.

Intensive Courses/Learning Circles
End of the first day of an intensive course – Deadline to withdraw from course with 100% tuition refund (minus $150 withdrawal fee); after this date the transcript will show “Withdraw-Fail”
End of the second day of a learning circle – Deadline to withdraw with 100% tuition refund (minus $150 withdrawal fee); after this date the transcript will show “Withdraw-Fail”

Late payment

A student will not be permitted to register for a new semester until all fees for the previous semester have been paid. Degrees will not be conferred and transcripts will not be released until all outstanding fees have been paid to the college. There is a late payment charge of 10% of the outstanding balance.

Program Withdrawal

Student Initiated Withdrawal: To withdraw from a program a student must indicate their intention in writing to their Faculty Advisor.

Automatic Withdrawal: If a student has not paid their annual program fee for two years, a lock will placed on their Populi student account. The registrar will then contact the student directly by registered letter to notify them of the subsequent withdrawal. If a student wishes to stay in their program they must pay the outstanding annual program fee to keep their student status current.

Occasional Students

Some students may want to take courses for credit without registering in a degree program. Such students may register as "occasional students" and take up to a maximum of 12 credit hours of course work. There are three different options to meet the requirement to register as an occasional student. Occasional students must provide evidence that they have successfully completed a minimum of one year of study (ten one-semester courses) at a university level before registering in a St. Andrew's College course. Such students are encouraged to apply for the Diploma in Theology program. Students are also eligible to register as an occasional student with St. Andrew's if they are currently in a different program of study at a post-secondary institution or if they complete a 'skills assessment' which is evaluated by faculty to determine whether the student is capable of studying at St. Andrew's College.

Pre-Theological Education

At St. Andrew’s we affirm the guidelines as they appear in Section 721 of The Manual of The United Church of Canada.

In selecting their undergraduate courses, candidates should have in mind the acquiring of knowledge of the world in which we live; that is, the world of people and ideas, the world of nature, and the world of human affairs. This could best be done by including such subjects as English literature, philosophy, history, political science, psychology, sociology, a modern language, a biblical language, and one of the physical sciences.

Students expecting to enter theology would, therefore, be wise not to choose a religious studies major but to major in one of the other recommended areas

Bachelor’s degrees of a vocational nature such as nursing, forestry, or education will be accepted if they contain a reasonable proportion of courses in the subjects recommended. Failing that, each case will be assessed on its merits. Allowance may be made for relevant experience and training and for late career decisions. Students on course at the college whose degrees are deficient in certain of the recommended subjects may be advised to take appropriate university courses if the deficiency proves a serious impediment to their theological studies.

Students admitted with a major in religious studies may be required to substitute university arts courses for those core courses in theology which would duplicate work already done.

Applications from students whose first degree is more than 15 years old and who have not undertaken further academic studies since then will be assessed on their merits. Relevant experience, professional training, and personal circumstances may be taken into account.

Prior Learning Assessment

Students may apply for academic credit for learning which was acquired prior to enroling in St. Andrew’s College. Students in the Master of Divinity program may apply for up to four (4) semester courses (12 credits); they may also apply for an assessment of learning equivalent to internship. Students in the Master of Theological Studies program may apply for up to two (2) semester courses (6 credits). Students in the Bachelor of Theology program are not eligible. Please contact the registrar’s office for a copy of the policy.