University of Saskatchewan Policies

Procurement Card

Category:	Operations and General Administration
Responsibility:	Associate Vice-President (Financial Services)
Authorization:	Board of Governors
Approval Date:	March 30, 2001

Purpose:

To provide a more effective, efficient and convenient process for facilitating small dollar purchases and their settlement.

Policy:

PCards may be used by employees of the University authorized to purchase goods and/or services for University activities according to guidelines set out in the PCard Manual.

Procedure Summary:

• A Card Application Form must be completed by the individual wishing to receive a PCard.
• The Financial Manager (person responsible for the account as designated by Financial Services) co-approves the PCard Application.
• The Dean/Head of the Administrative Unit and the Department Head co-approve the PCard Application for individuals who report to them.
• The PCard will not be released until the Cardholder attends a mandatory workshop on PCard usage and signs the Cardholder Agreement.
• Copies of the Cardholder Agreement will be sent to the Cardholder, Dean/Head of Administrative Unit, Department Head and Financial Manager.  Payment Services will retain the original document.
• The Financial Manager is responsible to ensure purchases comply with general University policies. It is therefore recommended that the Financial Manager review and authorize the monthly PCard statement.

Contact:     Director, Payment Services, Financial Services Division (966-4599)
Website:     http://www.usask.ca/fsd/colleges_depts_research/buying_goods/index.php#pcard - user guide and related forms.

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