University of Saskatchewan Policies
Procurement and Solicitation of Competitive Bids
| Category: |
Operations and General Administration |
| Responsibility: |
Associate Vice-President (Financial Services) |
| Authorization: |
Board of Governors |
| Approval Date: |
March, 1984 |
| Reformatted: |
March 30, 2001 |
Purpose:
To ensure that all procurement of goods and/or services is handled with consideration of total acquisition cost including life cycle cost, and adheres to the principles of non-discrimination, access by qualified suppliers, fair acquisition processes and transparency of policy and procedure.
The term "competitive bids" includes Requests for Proposals (RFP), Requests for Tenders (RFT), Requests for Information (RFI), Requests for Quotations (RFQ) and Requests for Pre-Qualification.
Policy:
- Procurement up to $5,000 - Any one item, or an accumulation of items, not exceeding $5,000 in value may be purchased based on the Buyer's knowledge of and experience with the supplier, or based on the requisitioner's knowledge of last purchased price or verbal quotation. These purchases should be made using the Procurement Card (PCard).
- Procurement over $5,000 and up to $50,000 - Any one item, or an accumulation of items over $5,000 but not exceeding $50,000 in value may be purchased on the basis of written competitive quotations from no fewer than three (3) suppliers. If the department obtains the quotations, all original quotations must be forwarded to Purchasing Services, prior to the issuance of a Purchase Order. All procurement commitments must be made through Purchasing Services.
- Procurement over $50,000 - Any one item, or an accumulation of items, exceeding $50,000 in value must be purchased through a formal competitive bid process managed by Purchasing Services. All procurement commitments must be made through Purchasing Services.
- Agreement on Internal Trade (AIT) - The additional requirement of posting bid opportunity notices on the Internet applies to any construction exceeding thresholds of $250,000, or goods and/or services exceeding thresholds of $100,000. Bid notices may also be posted for procurement under the thresholds at the discretion of Purchasing Services.
Procedure Summary:
Refer to Purchasing Services website.
Contact: Director, Purchasing Services (966-6711)
Website: www.usask.ca/purchasing
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