University of Saskatchewan Policies
Tuition and Fees Authorization
|Category:||Operations and General Administration|
|Responsibility:||Associate Vice-President (Financial Services)|
|Authorization:||PCIP October 25, 2004
Board of Governors November 10, 2004
|Approval Date:||November 10, 2004|
|Effective Date:||November 10, 2004
(except Section 5, web-publication requirements, which will be effective January 1, 2005)
The University of Saskatchewan Act provides the authority for the Board to approve all tuition and fees: recognizing that it is not efficient for the Board to approve all fees, this policy sets out guidelines by which that authority will be delegated. The purpose of this policy is:
- To ensure that tuition and fees assessed by the University for its academic programs and related services are properly authorized and publicized.
- To ensure that the Board retains responsibility to set institutional direction regarding tuition and fees.
- To provide for delegation of authority over specified tuition and fee approvals to the administration.
- To ensure that tuition and fees charged to students are in accordance with Board approved policy.
- To describe the types of tuition and fees.
The scope of this policy is specific to tuition and fees relating to the instructional program. Other fees that may be assessed for services such as residence, food, parking, athletics activity fees, and books, are outside the scope of this policy.
Tuition and fees can be considered within the following categories: tuition, non-credit fees, compulsory academic fees, supplemental fees, service fees and third-party fees.
Tuition is defined as the assessment for credit instruction, (degree or diploma). Tuition should provide access to basic university-wide services associated with credit instruction, including:
- access to lecture rooms and laboratories for the set of courses selected.
- basic classroom services: includes instructor, lab demonstrators and/or other teaching support, basic course handouts (course outline, assignments, examinations, etc.) but excludes course handouts of an exceptional nature (lab workbooks, problem sets, case notes, etc.).
- access to basic library services: includes normal library services, but excludes special services, such as interlibrary loans, for which a separate cost recovery fee might be charged.
- access to basic computing services: includes e-mail and internet access, and other basic services.
Tuition rates are established for all general access undergraduate and graduate programs and/or credit courses. Tuition rates are also established for international students. In addition, there may be contract rates established for specific contracts or student groups.
Contract and non-credit instruction may be provided by Colleges to utilize excess capacity, as a public service with recognition to College expertise in an area, and to generate revenues capitalizing on market opportunities. Contract programs relating to credit instruction occur when Colleges enter into an agreement with a third party to provide instruction in an existing program, or to develop and deliver a tailor-made program for a particular group of students. A "contract" rate may also be established for international students in specific colleges (e.g. Medicine). These contracts would be entered into only after a College has reached its targeted enrolment levels, and at a contract price that is at least equal to the tuition that would have been assessed in accordance with established rates for general access programs.
Non-Credit Fees - these fees would be assessed for many of the community program offerings through Extension Division such as french, spanish courses or horticulture courses. Other colleges also provide non-credit instruction through programs such as continuing education programs. Generally, fees for non-credit instruction should be at minimum equal to the direct cost of providing instruction and should, at a minimum, be equal to the tuition fees assessed for credit instruction where that comparison can be made. Fee levels should be determined as part of the College's budget-setting process and calculated with reference to costs of offering such programs and revenue requirements.
Compulsory Academic Fees - all fees relating to a student's course of study should be included in tuition with the exception of those fees that would be significant, with material variation from year to year, and which are program optional. Examples of such fees are study abroad required for certain courses and for field trips (unless such fees are regularly occurring, can be estimated and included within tuition). In many cases the fee type would be approved with the exact amount to be determined. It is expected that there would be a limited number of fees that would meet this criteria.
Supplemental fees - are fees or charges for learning materials and clothing (e.g. lab coats) retained by the student, fees for material used in the production of items which become the property of the student and that are expected to have enduring benefits to the student.
Service Fees are fees or charges assessed for services provided, (e.g. transcripts), or the result of other actions (e.g. deferment of fees).
Third Party Fees - are those fees assessed and collected by the University on behalf of a third party (e.g. USSU fees). An agreement should be in place for each fee collected for a third party, and the agreement should include provision for the administrative cost of assessing and collecting the fee, an allowance for uncollectible fees, a payment schedule outlining dates and amounts of payments to third parties, a clear outline of third party fee assessment practices including: application of the fee, refunds, and cancellation provisions.
Tuition and fees must be approved and publicized as follows:
1. All tuition rates must be approved by the Board of Governors with the approved rates easily accessible on the U of S website. In addition, Board approval will be requested when administration views that fees are considered significant and/or involve sensitive issues.
2. All contract programs and contract tuition rates for credit instruction must be recommended by the appropriate College Dean, approved by PCIP and then recommended to the Board for approval.
3. All non-credit fee levels must be determined by the appropriate College Dean in consultation with PCIP as part of the budget-setting process.
4. Compulsory academic fees must be recommended by the appropriate College Dean and approved by PCIP. All compulsory fees must be easily accessible on the University of Saskatchewan website. A summary of compulsory academic fees will be provided to the Board on an annual basis.
5. Supplemental fees must be recommended by the appropriate College Dean or head of Administrative unit and approved by PCIP. All supplemental fees must be easily accessible on the U of S website. A summary of supplemental fees will be provided to the Board on an annual basis.
6. Service Fees must be recommended by the appropriate College Dean or head of Administrative unit and approved by PCIP. All service fees must be easily accessible on the U of S website. A summary of service fees will be provided to the Board on an annual basis.
7. Third Party fees must be approved by PCIP in accordance with established agreements. All fee changes and any new fees must be provided to the Board for information. All agreements with a third party for collection of fees must be approved by PCIP. All third party fees must be easily accessible on the U of S website.
Other Tuition and Fee Requirements:
1. To ensure that review and approval requirements can be met and that system changes can be accommodated any requests for new fees should be submitted to Student Accounts and Treasury, FSD by December 31st for implementation in the fall session. All fee change requests should be submitted to Student Accounts and Treasury, FSD by March 15th for implementation in the fall session.
2. All general access tuition, supplemental and third party fees will be assessed by SESD and collected by Student Accounts and Treasury, FSD. To ensure that contract and compulsory fees are appropriately recorded and collected, to the extent possible these fees should also be centrally assessed and collected.
3. Institutional practices relating to tuition and fee payment deadlines, tuition deposits and fee refunds must be approved by PCIP and the requirements easily accessible on the U of S website.
4. Institutional practices relating to late payment assessment, collection of accounts receivable and withdrawal of service in the event of non-payment of fees must be approved by PCIP and the requirements easily accessible on the U of S website.
5. Any fee which has not been appropriately approved and publicized on the web shall not be assessed or collected.
Contact: Director, Student Accounts & Treasury, FSD (966-4604)
Web Site: www.usask.ca/fsd
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