Systematic Program Review - Review Sequence and Timelines

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Systematic Program Review
Review Sequence and Timelines

ACTION TIMELINE

Establish Review Schedule: VPA and Dean, CGSR identify programs for review in each academic year on basis of initial 6-year cycle and consultation with Deans. (Schedule may be revised after publication, e.g. at a Dean's request.) ca. 2 years before each academic year's site visits

Inform Dean: VPA informs Deans of review schedule for their programs 1 1/2 years < visit

Establish structure of review: VPA and Dean, CGSR meet with Dean and program head(s) to establish structure of review ca. 7 months < visit

Prepare Self-Study: College/Dept begins self-study process 5-7 months < visit

Appoint Review Team: VPA and Dean, CGSR appoint review team after consultation with Dean and program head(s) 4 - 5 months < visit

Submit Self-Study: College/Dept submits self-study document to VPA and Dean, CGSR 5 weeks < site visit

Site Visit: Review team visits campus (2-3 days)

Review Team's Report: Review team submits report to VPA and Dean, CGSR 1 month > site visit

Program Head's Response: Program Head responds to reviewers' report (correction of factual errors and comments on assessment) 1 month > receipt of reviewers' report

Dean's Response: Dean (if other than program head) responds to reviewers' report and program head's comments (may wait until all college program reviews for that academic year have been completed) 1 month > receipt of program head's response

Prepare Assessment Recommendation: VPA and Dean, CGSR consider all reports and responses and prepare recommendations on assessment outcomes 1 month > receipt of Dean's response

Recommend Assessment: VPA and Dean, CGSR forward all review documents to Planning Cttee along with recommendations on assessment outcome (cc. PhD cttee)

Discuss Assessment with Dean: VPA and Dean, CGSR meet with relevant Deans to discuss possible outcomes and action plans

Decide on Assessment: Planning Committee endorses or rejects VPA/CGSR Dean's recommendation and provides reasons for decision 1 month > receipt of recommendation

Report Results of Review: Planning Committee reports results of reviews to Council

Develop Action Plan: Program Dean and program head(s) develop an 'action plan' to implement the results of the review, subject to approval by VPA and Dean, CGSR 1 month > Planning Cttee decision

Use of Review Information: All program review documents are available to Council/CGSR committees for use in considering program proposals and resource allocation

Follow-up: VPA and Dean, CGSR monitor progress of Dean in implementing action plan

Notes:
Procedures accurate as of September 2000, but subject to revision as the process is improved.

Timeline includes activities that may occur concurrently.

For further information, see documents on website: http://www.usask.ca/vpacademic/spr.

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ACTION	TIMELINE
*Establish Review Schedule*: VPA and Dean, CGSR identify programs for review in each academic year on basis of initial 6-year cycle and consultation with Deans. (Schedule may be revised after publication, e.g. at a Dean's request.)	ca. 2 years before each academic year's site visits
*Inform Dean*: VPA informs Deans of review schedule for their programs	1 1/2 years < visit
*Establish structure of review*: VPA and Dean, CGSR meet with Dean and program head(s) to establish structure of review	ca. 7 months < visit
*Prepare Self-Study*: College/Dept begins self-study process	5-7 months < visit
*Appoint Review Team*: VPA and Dean, CGSR appoint review team after consultation with Dean and program head(s)	4 - 5 months < visit
*Submit Self-Study*: College/Dept submits self-study document to VPA and Dean, CGSR	5 weeks < site visit
*Site Visit*: Review team visits campus (2-3 days)
*Review Team's Report*: Review team submits report to VPA and Dean, CGSR	1 month > site visit
*Program Head's Response*: Program Head responds to reviewers' report (correction of factual errors and comments on assessment)	1 month > receipt of reviewers' report
*Dean's Response*: Dean (if other than program head) responds to reviewers' report and program head's comments (may wait until all college program reviews for that academic year have been completed)	1 month > receipt of program head's response
*Prepare Assessment Recommendation*: VPA and Dean, CGSR consider all reports and responses and prepare recommendations on assessment outcomes	1 month > receipt of Dean's response
*Recommend Assessment*: VPA and Dean, CGSR forward all review documents to Planning Cttee along with recommendations on assessment outcome (cc. PhD cttee)
*Discuss Assessment with Dean*: VPA and Dean, CGSR meet with relevant Deans to discuss possible outcomes and action plans
*Decide on Assessment*: Planning Committee endorses or rejects VPA/CGSR Dean's recommendation and provides reasons for decision	1 month > receipt of recommendation
*Report Results of Review*: Planning Committee reports results of reviews to Council
*Develop Action Plan*: Program Dean and program head(s) develop an 'action plan' to implement the results of the review, subject to approval by VPA and Dean, CGSR	1 month > Planning Cttee decision
*Use of Review Information*: All program review documents are available to Council/CGSR committees for use in considering program proposals and resource allocation
*Follow-up*: VPA and Dean, CGSR monitor progress of Dean in implementing action plan