Systematic Program Review - Administrative Structure

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Systematic Program Review
Administrative Structure

Provost & Vice-President Academic (P&VPA)
Dean of Graduate Studies and Research (DGSR)
(P&VPA has overall responsibility; shared with DGSR when graduate programs are reviewed)

responsible for SPR process

appoint review team; meet with review team on-site; receive review team's report

make recommendations to Planning Committee on review outcome categories

meet with program Deans regarding review outcomes and actions where necessary

approve review schedule

SPR Executive Committee

membership: P&VPA; DGSR; Director of Institutional Planning; Academic Director of SPR, SPR Administrator

assists P&VPA and DGSR with reviewer selection, outcomes, scheduling

resolves major issues related to SPR

SPR Office

membership: Academic Director; Administrator; Secretary

conducts day-to-day operations of SPR

Academic Director of SPR (50%) SPR Administrator (75%)

reports to P&VPA and DGSR; supervises coordinating team

resolves SPR issues (in consultation with SPR Executive, if required), including issues related to policies, procedures, rescheduling of reviews, reviewer selection, requests and concerns from Deans, programs heads and reviewers

coordinates reviewer selection

oversees SPR budget; approves expenditures

prepares annual reports and other communications related to SPR

oversees development of templates, guidelines, website

reports to Academic Director; supervises secretary

primary contact point for SPR inquiries and activities

tracks progress of reviews

oversees arrangements for site visits; meets with reviewers on-site

oversees transmission of documents to reviewers

assists Academic Director with reports and other communications

itinerary scheduling

SPR Secretary (100%)

schedules meetings

schedules site visits

makes hotel reservations for reviewers; processes expense claims and other invoices

reconciles monthly accounts

assists with statistical reports and obtaining information on nominees

some website maintenance

general clerical support

SPR Home

SPR Office
membership: Academic Director; Administrator; Secretary conducts day-to-day operations of SPR
Academic Director of SPR (50%)	SPR Administrator (75%)
reports to P&VPA and DGSR; supervises coordinating team resolves SPR issues (in consultation with SPR Executive, if required), including issues related to policies, procedures, rescheduling of reviews, reviewer selection, requests and concerns from Deans, programs heads and reviewers coordinates reviewer selection oversees SPR budget; approves expenditures prepares annual reports and other communications related to SPR oversees development of templates, guidelines, website	reports to Academic Director; supervises secretary primary contact point for SPR inquiries and activities tracks progress of reviews oversees arrangements for site visits; meets with reviewers on-site oversees transmission of documents to reviewers assists Academic Director with reports and other communications itinerary scheduling
SPR Secretary (100%)
schedules meetings schedules site visits makes hotel reservations for reviewers; processes expense claims and other invoices reconciles monthly accounts assists with statistical reports and obtaining information on nominees some website maintenance general clerical support